Policy 5026: Transportation for District Sponsored Activities or Athletic Events

It is expected that, where the District provides transportation for students to a school sponsored field trip, athletic event, extracurricular activity, or any other similar event, students will travel to and from the activity or athletic competition with their team or group. The District shall provide transportation back to either the point of departure or to the appropriate school. Each student shall travel to and from the activity or event with the group or team unless:

• the student's parent/legal guardian provides the District with prior written notice authorizing an alternative form of transportation for such student; or
   
• intervening circumstances make such transportation impractical, in which case a representative of the District shall remain with the student until the student's parent/legal guardian has been contacted and informed of the intervening circumstances and the student is delivered to his/her parent/guardian.

A student must remain with the group or team at all times and may not leave the group to meet a parent/legal guardian elsewhere. If the child is not picked up by the designated individual when the bus is ready to depart, the student will return to the District site on the bus. Under no circumstances will student participants be permitted to drive themselves to or from a school sponsored event, in which they are participating and for which the District is providing transportation. This includes athletic practices that occur off-site: skiing, bowling, swimming, tennis, golf and ice hockey.

At the start of the season or before a given event, the request for an alternative form of transportation home must be made (online registration software system for sports/using the appropriate CCSD form for extracurricular events) and submitted to the Athletic Office or School Administrative Office.   In unavoidable situations, written authorization may be completed at the activity site by the parent and/or legal guardian and provided to the coach or activity supervisor prior to obtaining release of the student.

Individuals Authorized to Provide Transportation Home From Events

Only a child’s parent, guardian, or permanent caregiver may transport a student home from an away event. A parent or guardian may authorize an alternative driver who is a non-student adult to drive their child home from an event using the District-provided permission slip/release form. This must be presented to the supervisor of the event at the time of dismissal from the activity.

Under extenuating circumstances, exceptions may be made to this procedure, by a District or building level administrator.  This decision will be made under emergency circumstances and will be communicated directly to the activity supervisor or coach in writing prior to the conclusion of the event.

Extracurricular Activities Transportation Release Form - Parent/Guardian/Caretaker

Extracurricular Activities Transportation Pick-Up Form - 3rd Party Designee

Adopted by Board of Education: November 14, 2012

Revised - December 13, 2023