Chappaqua Central School District
Agenda April 8, 2021
Agenda
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Thursday, April 8, 2021 - 9:00 A.M.
Via Zoom Videoconference
Livestream Video Link
Presiding Officer: Victoria Bayard Tipp
Pledge of Allegiance - Holly McCall
This meeting will be closed to in-person public attendance. Governor Cuomo has allowed public bodies including school boards to fulfill their obligations to conduct business in the public eye without permitting in-person attendance by the public, “provided that the public has the ability to view or listen to such proceeding and that such meetings are recorded and later transcribed.
1. Call the Meeting to Order at 9:00 am.
2. WHEREAS, THE Board of Education, in accordance with Article 5-A of the General Municipal Law, invited sealed bids for Rental of Tents; and
WHEREAS, the bids were opened publicly on April 1st, 2021 and five bids were received; and
WHEREAS, the bid submitted by Royse Green Technologies, the lowest bidder, was not in compliance with the bid specifications in that they submitted pricing for tent flooring and not tents. After review of the original bid specifications issued, this is a bid for rental of tents and there is no mention of flooring nor is there a need of flooring mentioned in the specification.
WHEREAS, the second lowest bidder, Cantele Tent Rental has complied with such bid specifications;
THEREFORE BE IT RESOLVED, that the Board of Education determines that the failure of Royse Green Technologies to meet the requirements set forth in the bid specifications, as set forth herein, constitutes a material deviation from the bid specification and, therefore rejects such bid; and
THEREFORE BE IT RESOLVED, that the Board of Education hereby awards the bid for Rental of Tents (CCSD Bid #B2021-05) to Cantele Tent Rental, the lowest responsive and responsible bidder for the following amounts and authorizes the Board President to execute the agreement:
| 40 Foot X 100 Foot Tent | |
|---|---|
| Unit Price for Tent (1st Month) | $13,875.00 |
| Unit Price for Installation | $31.25 |
| Unit Price for Take Down | $31.25 |
| Delivery Fee as listed per vendor | $62.50 |
| Total of Unit Prices for 1 month Rental (Tent, Installation & Take Down) |
$14,000.00 |
| Price for Additional Week(s) | $2,773.00 |
| Reinstallation of Tent Due to Inclement Weather | $2,000.00 |
| 40 Foot X 60 Foot Tent | |
|---|---|
| Unit Price for Tent (1st Month) | $5,987.00 |
| Unit Price for Installation | $31.25 |
| Unit Price for Take Down | $31.25 |
| Delivery Fee as listed per vendor | $62.50 |
| Total of Unit Prices for 1 month Rental (Tent, Installation & Take Down) |
$6,112.00 |
| Price for Additional Week(s) | $1,197.50 |
| Reinstallation of Tent Due to Inclement Weather | $2,000.00 |
3. Proposed Executive Session, subject to Board approval, to discuss contract negotiations.
4. Reconvene Special Board Meeting
5. Notice of Future Meetings
Wednesday, April 14, 2021 – 7:30 pm
Budget Adoption
Horace Greeley High School – Auditorium
Tuesday, April 20, 2021 – 9:00 am
BOCES Budget/Election
Via Zoom Videoconference
6. Adjournment
Any person who seeks accommodation based upon disability should contact the District Clerk,
Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.chappaquaschools.org
Email: board@chappaquaschools.org
PLEASE TURN OFF ALL CELL PHONES DURING MEETING
/lke