Chappaqua Central School District
Minutes May 8, 2019
OFFICIAL MINUTES
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, May 8, 2019
Horace Greeley High School - Academic Commons
Present: Board of Education
Warren Messner, President
Jane Kimmel Shepardson, Vice President
Holly McCall
Jeffrey Mester
Victoria Tipp
Staff Members:
Christine Ackerman, Superintendent of Schools
John Chow, Assistant Superintendent for Business
Adam Pease, Assistant Superintendent for Curriculum & Instruction
Tony Sinanis, Assistant Superintendent for Human Resources & Leadership Development
Liisa Elsner, District Clerk
Vice President Jane Kimmel Shepardson called for a motion to convene the public meeting at 5:15 pm.
Motioned by Victoria Tipp to convene the public meeting at 5:15 pm. Seconded by Jane Kimmel Shepardson. Motion carried 3-0. Board president Warren Messner and Board member Jeffrey Mester were not present.
Motioned by Victoria Tipp to appoint Holly McCall clerk pro tem. Seconded by Jane Kimmel Shepardson. Motion carried 3-0. Board president Warren Messner and Board member Jeffrey Mester were not present.
Motioned by Holly McCall to adjourn into Executive Session to discuss the employment history of a particular person and to receive advice from counsel at 5:16 pm. Seconded by Victoria Tipp. Motion carried 3-0. Board president Warren Messner and Board member Jeffrey Mester were not present.
5:25 pm, President Warren Messner and Board member Jeffrey Mester joined the meeting in progress.
President Messner called for a motion to re-convene the public meeting at 7:40 pm.
Motioned by Victoria Tipp to re-convene the public meeting at 7:40 pm. Seconded by Holly McCall. Motion carried 5-0.
1. Information Business Affairs
1.1 President’s Report
1.1.1 BE IT RESOLVED, that the Board of Education approves the revised 2018-19 Board of Education Meeting Calendar.
Motioned by Jeffrey Mester to approve Item 1.1.1 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
1.1.2 2019-20 Board of Education Meeting Calendar
1.1.3 BE IT RESOLVED, that the Board of Education approves the Westchester Putnam School Boards Association (WPSBA) Proposed 2019-20 Budget and Nominating Committee Slate, and authorizes the Board President to sign the WPSBA Annual Meeting Ballot.
Motioned by Warren Messner to approve Item 1.1.3 as stated above. Seconded by Holly McCall. Motion carried 5-0.
1.2 Superintendent’s Report
1.2.1 Horace Greeley High School 2020 Graduation Date – President Messner and the Board agreed with Dr. Ackerman’s recommendation (at the request of the HGHS Class of 2020) to move the 2020 graduation date to Saturday, June 20, 2020.
1.2.2 Xiao Hu Liu Family Scholarship – President Messner thanked the Liu family for their
thoughtful and generous support of the District and spoke warmly of Dr. Liu.
Motioned by Victoria Tipp to approve Item 5.9 as stated below. Seconded by Warren Messner. Motion carried 5-0.
Dr. Ackerman thanked the PTA for their event with author Andrew Solomon which was well attended and very well received. She indicated that there would be information about the District’s heat alleviation plan at the next Board meeting along with an update on Social Emotional Learning in the District.
Presentations:
Greeley Student Presentation – HGHS Art and Design students presented some of their work and described their processes and aesthetics and the benefits of the new, innovative learning spaces. Advanced Placement US History students gave a debate reenactment, highlighting the effectiveness of problem-based learning.
Budget Hearing - John Chow recapped the 2019-20 Budget Presentation.
Public Library Budget Presentation - Library Director Pam Thornton presented the 2019-20 Chappaqua Public Library Budget.
Seven Bridges Geothermal Project Presentation – Jesse Scott & Guy Sliker from the New York Power Authority described the process for the second stage of the study regarding the potential Geothermal project at 7 Bridges.
Motioned by Warren Messner to approve Item 5.14 as stated below. Seconded by Victoria Tipp. Motion carried 5-0.
2. Committee Reports
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone. After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.
3. Approvals & Ratifications
3.1 BE IT RESOLVED, that the Board of Education accepts the minutes of the April 23, 2019 Board Meeting
3.2 BE IT RESOLVED, that the Board of Education accepts the minutes of the April 25, 2019 Special Board Meeting
Motioned by Jane Kimmel Shepardson to accept Items 3.1 and 3.2 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
3.3 Policy #6030: District Use of Credit Card – 4th Reading and Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #6030: District Use of Credit Card
Motioned by Warren Messner to table Item 3.3 as stated above to a future meeting. Seconded by Jeffrey Mester. Motion carried 5-0.
3.4 Policy #5100: Education of Students in Foster Care – 2nd Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #5100: Education of Students in Foster Care
Motioned by Holly McCall to approve Item 3.4 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
4. Recommended Action: Personnel
Dr. Ackerman recommended Item 4.1 as stated below.
4.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:
Nicole Neto
Janice Noto-Helmers
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as paid interns at the daily rate of $85.00 for the 2018/2019 school year through the PNW BOCES Internship Program:
Lisa Ciraldo – Roaring Brook Elementary School, effective May 13, 2019
Xiaolei Jiang – Horace Greeley High School, effective May 9, 2019
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as PSAT and/or SAT and/or ACT proctors to be employed on an as needed basis effective for the 2018/2019 school year, or earlier at the discretion of the Board of Education:
Nancie Felton
Karen Ginsbern
Gabrielle Giordano
Carol Hughes
Rebecca Mullen
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as student teachers, interns and/or classroom observers for the 2018/2019 school year:
Alexa Tassone
Resolution:
BE IT RESOLVED that the Board of Education authorizes a stipend of $2,210 for Timothy Doyle as Acting Principal, effective March 8, 2019 through April 12, 2019.
Resignation for Purposes of Retirement:
Mr. John Kramer, Teaching Assistant, Robert E. Bell Middle School, effective June 30, 2019.
Ms. May Zamechek, Teaching Assistant, Robert E. Bell Middle School, effective June 30, 2019.
Discretionary Leave of Absence:
Ms. Nicole Neto, Teaching Assistant, Robert E. Bell Middle School, effective April 8, 2019 through June 30, 2019.
Appointment: Leave Replacement
Ms. Jeannie Aplin, Leave Replacement Teacher of Special Education, Roaring Brook Elementary School, effective December 3, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education), Step 2, B(BA+30) with Masters, $74,370, prorated.
Appointment: Teaching Assistant
Ms. Laura Zolotorofe, Teaching Assistant, Douglas Grafflin Elementary School, effective April 22, 2019, $22,857, prorated.
Motioned by Warren Messner to approve Item 4.1 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
Dr. Ackerman recommended Item 4.2 as stated below.
4.2 Non-Instructional
Resignation for the purpose of retirement:
Francine Malara, Secretary to the Principal at Roaring Brook Elementary School, effective June 30, 2019.
Patricia Maoriello, Computer Aide at Robert E. Bell Middle School, effective June 30, 2019.
Appointments:
BE IT RESOLVED that, the Board of Education, hereby appoints the individuals listed below as a per diem custodial substitutes to be employed on an “as needed” basis, effective May 9, 2019. The salary is $15.00 per hour:
Vanessa Bobe-Gonzalez
Vincenzo Ruggiero
BE IT RESOLVED that, the Board of Education, hereby appoints the individual listed below as a per diem clerical/aide substitute to be employed on an “as needed” basis, effective July 1, 2019, at a salary of $15 per hour:
Francine Malara
Motioned by Warren Messner to approve Item 4.2 as stated above. Seconded by Holly McCall. Motion carried 5-0.
5. Recommended Action: Other
5.1 CSE Summaries (2018-19 School Year) reported to the Board on May 8, 2019.
5.2 CSE Summaries (2019-20 School Year) reported to the Board on May 8, 2019.
Motioned by Jane Kimmel Shepardson to approve Items 5.1 and 5.2 as stated above. Seconded by Holly McCall. Motion carried 5-0.
5.3 WHEREAS, the Chappaqua Central School District participates in the New York State Teachers’ Retirement System (“TRS”); and
WHEREAS, on August 11, 2009, the Board of Education by resolution established a Retirement Contribution Reserve Fund known as the Retirement Contribution Reserve Fund pursuant to Section 6-r of the General Municipal Law; and
WHEREAS, the Board of Education has determined it is also appropriate to establish a sub-fund within said Retirement Contribution Reserve Fund pursuant to the provisions of Section 6-r of the General Municipal Law.
NOW THEREFORE, BE IT RESOLVED, that the Board of Education of the Chappaqua Central School District, pursuant to Section 6-r of the General Municipal Law, hereby establishes a sub-fund within the Retirement Contribution Reserve Fund to be known as the Chappaqua Central School District Retirement Contribution Reserve Sub-Fund to finance retirement contributions to the New York State Teachers’ Retirement System and/or to offset all or a portion of the amount deducted from the moneys apportioned to the District from the State for the support of schools pursuant to Section 521 of the Education Law.
Motioned by Warren Messner to approve Item 5.3 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
5.4 BE IT RESOLVED, that the Board of Education approves a gift from the Seven Bridges Middle School PTA, in the amount of $1,982.14 for the purchase and installation of Foosball and Air Hockey Tables in the cafeteria.
Motioned by Jane Kimmel Shepardson to approve Item 5.4 as stated above. Seconded by Jeffrey Mester. Motion carried 5-0.
5.5 BE IT RESOLVED, that the Board of Education approves PNW BOCES 2019-20 Contract of
Services in the amount of $1,255,333.00, and authorizes the Board President and District Clerk to execute this agreement.
Motioned by Jeffrey Mester to approve Item 5.5 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
5.6 BE IT RESOLVED, that the Board of Education approves a contract for health and welfare services with the White Plains School District for 13 students at the rate of $1,076.78 per student for the 2018-19 school year and authorizes the President, Superintendent and District Clerk to execute the contract.
Motioned by Victoria Tipp to approve Item 5.6 as stated above. Seconded by Holly McCall. Motion carried 5-0.
5.7 BE IT RESOLVED, that the Board of Education approves an agreement for health and welfare services with the Union Free School District of the Tarrytowns, for 27 students at the rate of $1,011.49 per student for the 2018-19 school year and authorizes the Board President to execute this agreement.
Motioned by Jeffrey Mester to approve Item 5.7 as stated above. Seconded by Warren Messner. Motion carried 5-0.
5.8 BE IT RESOLVED, that the Board of Education approves an Agreement with Student Assistance Services for the 2019-2020 school year for a five-day per week Student Assistance/Project SUCCESS Program at Horace Greeley High School in the amount of $74,150.00, and authorizes the Board President to execute this Agreement.
Motioned by Victoria Tipp to approve Item 5.8 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
5.9 BE IT RESOLVED that the Board of Education authorizes the establishment of the Xiao Hu Liu Family Scholarship. Dr. Liu was a resident and father of two Horace Greeley High School graduates.
Item 5.9 was moved and approved as stated above, earlier in the meeting.
5.10 BE IT RESOLVED, that the Board of Education approves CCSD Bid #B2017-9: Field Maintenance Services - recommended award to Maxner Landscaping LLC, in the amount of $110,000.00 plus Hourly Rates for the 2019-20 school year.
Motioned by Jeffrey Mester to approve Item 5.10 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
5.11 BE IT RESOLVED, that the Board of Education approves CCSD Bid #B2019-6: Solid Waste Services for buildings owned by the Chappaqua Central School District and the Town of New Castle - recommended award to Sani-Pro Disposal/D.B.A. Suburban Carting, in the amount of $103,980.00 for the 2019-20 school year.
Motioned by Jeffrey Mester to approve Item 5.11 as stated above. Seconded by Warren Messner. Motion carried 5-0.
5.12 BE IT RESOLVED, that the Board of Education approves CCSD Bid #B2019-8: Driver's Education - recommended award to PAS Auto School - $465.00/student for the Summer and Fall/Spring Sessions of the 2019-20 school year.
Motioned by Warren Messner to approve Item 5.12 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
5.13 BE IT RESOLVED, that the Board of Education approves a contract with PAS Auto School for the 2019-20 school year and authorizes the Board President to execute the agreement.
Motioned by Warren Messner to approve Item 5.13 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
5.14 WHEREAS, pursuant to Section 1005(17) of the New York Public Authorities Law, the New York Power Authority (NYPA) is authorized to finance and design, develop, construct, implement, provide and administer energy-related projects, programs and services for public entities; and
WHEREAS, NYPA, through its Energy Services Program (“ESP”), has proposed, by letter dated February 28th, 2019, to perform an ASHRAE Level II Targeted Geothermal Energy Audit and 30% Design at Seven Bridges Middle School (“School”) do determine potential cost saving energy conservation measures and to evaluate geothermal heating and cooling system at the School at a cost for the audit and design not to exceed $180,000; and
WHEREAS, the Board wishes to accept the NYPA proposal for such audit and design services at the School;
THEREFORE, BE IT RESOLVED, that the Board authorizes Dr. Christine Ackerman, Superintendent of Schools to sign the February 28th, 2019 proposal letter to commence the mini-bid process to determine the actual cost of the audit, a copy of which letter is incorporated by reference within the minutes of this meeting; and
BE IT FURTHER RESOLVED, that the Board President is hereby authorized to execute a Master Cost Recovery Agreement with NYPA setting forth the terms and conditions of the audit and design services to be provided by NYPA to the School District regarding Seven Bridges Middle School, as described above, a copy of which Agreement is incorporated by reference within the minutes of this meeting.
Item 5.14 was moved and approved as stated above earlier in the meeting.
5.15 WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;
THEREFORE, BE IT RESOLVED that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.
Motioned by Jane Kimmel Shepardson to approve Item 5.15 as stated above. Seconded by Holly McCall. Motion carried 5-0.
5.16 BE IT RESOLVED that the Board of Education approves the appointment of election personnel for the May 21, 2019 School Budget Vote & Election.
Motioned by Warren Messner to approve Item 5.16 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
5.17 BE IT RESOLVED, that the Board of Education approves the use of Phoenix Graphics for the printing and binding of the ballots for the May 21, 2019 Annual Election and Vote, at the cost of $.50 each, including deliver.
Motioned by Warren Messner to approve Item 5.17 as stated above. Seconded by Jeffrey Mester. Motion carried 5-0.
5.18 BE IT RESOLVED, that the Board of Education approves a gift from the Westorchard Elementary School PTA, in the amount of $2,600.00 for the purchase of Sensory Room materials.
Motioned by Jane Kimmel Shepardson to approve Item 5.18 as stated above. Seconded by Jeffrey Mester. Motion carried 5-0.
6. Facilities
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting
6.1 Change order #07-02-18 Geo Fabric approved by the Superintendent:
Project: Horace Greeley High School Competition and C Fields
Contractor: Laura Li Industries
Description: Credit to District because contractor was directed by project manager to not furnish or install the proposed/specified geotextile fabric layer below the turf.
Amount: $6,900.00 Credit
6.2 Change order #07-31-18 Wet Conditions approved by the Superintendent:
Project: Horace Greeley High School Competition and C Fields
Contractor: Laura Li Industries
Description: Install Geo Grid Fabric on total field; Install Item 4 Material to create pitch on field and fine Grad; Tarp and uncover to allow work every day; Deduct for use of item instead of 57 Stone
Amount: $26,800.00
6.3 Change order #02-15-19 Score Board Power approved by the Superintendent:
Project: Horace Greeley High School Competition and C Fields
Contractor: Laura Li Industries
Description: Install 480 Power to new score board on Comp Field: supply and install conduit and pull boxes approx. 700 LF, supply and install wire, supply and install 30 KVA transformer and service disconnect, supply and install 100 AMP 120/240 Volt 1 phase panel; backfill trenches; install pad for transformer; restore turf.
Amount: $34,950.00
6.4 Change order #02-15-19 Score Board Power Trenching approved by the Superintendent:
Project: Horace Greeley High School Competition and C Fields
Contractor: Laura Li Industries
Description: Trench from power source by field C to score board on Comp field; Install sand on top of pipe; backfill trenches; install pad for transformer; restore turf; install 2 power boxes for fiber wire; connect existing pipe to scoreboard for fiber
Amount: $24,550.00
Motioned by Jeffrey Mester to acknowledge Items 6.1 through 6.4 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
7. Financials
7.1 Treasurer’s Report – March 2019
7.2 Quarterly Treasurer’s Report – Extraclassroom Activity Accounts – March 2019
7.3 Quarterly Treasurer’s Report – Team Accounts – March 2019
7.4 Revenue Status Report – April 2019
7.5 Appropriation Status Report – April 2019
7.6 Claims Auditor Report – March 2019
Motioned by Jeffrey Mester to accept Items 7.1 through 7.6 as stated above. Seconded by Holly McCall. Motion carried 5-0.
8. Notice of Future Meetings
Tuesday, May 21, 2019 7:00 am – 9:00 pm
District Budget Vote & Election
Horace Greeley High School – Gymnasium
Wednesday, May 29, 2019 7:30 pm
Tenured Teacher Recognition/Strategic Planning – Progress, Update & Review
Horace Greeley High School – Academic Commons
Wednesday, June 12, 2019 7:30 pm
Ave Atque Vale Honor Retirees
Horace Greeley High School – Academic Commons
9. Adjournment
Motioned by Victoria Tipp to adjourn the meeting at 10:18 pm. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
Respectfully submitted,
Liisa Elsner
District Clerk / Secretary to the Superintendent
/lke