Chappaqua Central School District
Minutes November 14, 2018
OFFICIAL MINUTES
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, November 14, 2018
Horace Greeley High School - Academic Commons
Present: Board of Education
Warren Messner, President
Jane Kimmel Shepardson, Vice President
Holly McCall
Jeffrey Mester
Victoria Tipp
Staff Members:
Christine Ackerman, Superintendent of Schools
John Chow, Assistant Superintendent for Business
Adam Pease, Assistant Superintendent for Curriculum & Instruction
Tony Sinanis, Assistant Superintendent for Human Resources & Leadership Development
Liisa Elsner, District Clerk
President Warren Messner called for a motion to convene the public meeting at 7:42 pm.
Motioned by Victoria Tipp to convene the public meeting at 7:42 pm. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
1. Information Business Affairs
1.1 President’s Report – President Messner spoke briefly about the presentation by Marc Brackett of the Yale Center for Emotional Intelligence at the 11/6 Superintendent’s Conference Day. Mr. Messner thanked Dr. Ackerman and administrators for their hard work and diligence in filling the Seven Bridges Principal position. He also mentioned that the Bell PTA Craft & Gift Fair is scheduled for Saturday, 11/17.
1.2 Superintendent’s Report – Dr. Ackerman spoke of the search process for the new Seven Bridges Principal and asked Dr. Sinanis to introduce the candidate, Joe Mazza, to the community and speak about his qualifications. Dr. Sinanis did so, enthusiastically recommending Mr. Mazza to the Board.
Dr. Ackerman recommended Item 4.1 as stated below.
Motioned by Holly McCall to approve Item 4.1 as stated below. Seconded by Victoria Tipp. Motion carried 5-0.
Dr. Ackerman also spoke about a re-structuring of the Town of New Castle/CCSD facilities usage agreement. She said that a Public BOE work session would be scheduled for the week after Thanksgiving and that the community is welcome to attend. Dr. Ackerman also informed the Board that, since the opening of Whole Foods has been delayed until mid-December, the Security Task Force meeting would move to some point in February as there would not be anything to discuss earlier. Finally she thanked Dr. Pease and the professional development team, along with administrators, participants and facilitators for a terrific day on November 6.
Presentations:
Westorchard Student Presentation – Westorchard 4th graders gave a presentation about how they are using technology in their classrooms, highlighting the results of a survey exploring how, when and why students use different technology, and when they choose not to. Westorchard 3rd graders then gave a presentation about “The Westorchard Promise.”
PTA – Chappaqua PTA President Jessica Cadorine spoke about the “Chappaqua Reads – Chappaqua Includes” initiative and additional upcoming events.
Smart Schools Bond: Phase II – Josh Culwell-Block gave a review and update on where the District stands with the Smart Schools Bond.
2. Committee Reports
Communications Committee: Vice President Shepardson said that the Committee had a meeting on 11/8. The Committee is very happy with the new District logo and the change in format for District communication formerly sent out as “Highlights.” She mentioned that an upcoming focus would be how best to represent concepts of the District’s Strategic Plan in classrooms.
Facilities Committee: Jeff Mester reminded the Board and community that the next Facilities Committee is scheduled for November 15 at 5:45 pm
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone..
3. Approvals & Ratifications
3.1 Accept Minutes of October 30, 2018 Board Meeting
Motioned by Jane Kimmel Shepardson to accept Item 3.1 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
3.2 Policy #1005: Public Participation at Board Meetings – 1st Reading
3.3 Policy #2002: Board Protocols – 1st Reading
4. Recommended Action: Personnel
Item 4.1, as stated below, was recommended, motioned, seconded and approved, earlier in the meeting.
4.1 Instructional
Appointment: Probationary
Dr. Joseph Mazza, Principal, Seven Bridges Middle School, to a probationary appointment in the tenure area of Principal – Middle School, effective December 10, 2018 through December 9, 2022, as recommended by the Superintendent of Schools, $195,000, prorated (pending background check).
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:
Ashley Kuhlmann
Bonnie Mitchell
Wendi Silverman
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as student teachers, interns and/or classroom observers for the 2018/2019 school year:
Susan Fitzgerald
Appointment: Teaching Assistant
Ms. Katherine Schaeffler, Teaching Assistant, Horace Greeley High School, effective November 19, 2018, $22,857, prorated.
4.2 Non-Instructional
Dr. Ackerman recommended Item 4.2 as stated below.
Resolution:
BE IT RESOLVED that, upon the recommendation of the Superintendent, the Board of Education hereby authorizes the Board President to execute an Agreement regarding Employee #1170, as presented to the Board at this meeting. A copy of said Agreement shall be incorporated by reference within the minutes of this meeting.
Appointments:
Mario Martinez – Head Custodian, transfer from Robert E. Bell Middle School to Horace Greeley High School, effective December 3, 2018, Step 16.
Alfredo Possante – Head Custodian, transfer from Douglas G. Grafflin Elementary School to Robert E. Bell Middle School, effective December 3, 2018, Step 20.
BE IT RESOLVED, pursuant to Article 12 of the CSEA collective bargaining agreement, after the completion of a cleaner’s 5th year within the District and with satisfactory performance evaluations as determined by the Facilities Director, the cleaners listed on the attached document shall be promoted to the title of custodial worker and be placed on the steps indicated, by name, effective November 15, 2018.
| Title | Last Name | First Name | Date of Hire | Current Step - Cleaner | New Step - Custodian |
|---|---|---|---|---|---|
| CLEANER | MELIAMBRO | ROCCO | 9/26/1994 | 23 | 17 |
| CLEANER | RETAMOZO | ISAIAS | 12/12/2001 | 16 | 13 |
| CLEANER | URSINO | VITTORIO | 3/4/2002 | 15 | 12 |
| CLEANER | TORRES | JOSE | 7/1/2003 | 14 | 11 |
| CLEANER | CASTANEDA | ELIZABETH | 9/2/2003 | 14 | 11 |
| CLEANER | RUGGIERO | DIEGO | 8/16/2004 | 13 | 10 |
| CLEANER | MARTINEZ | MAGDALENA | 12/21/2004 | 13 | 10 |
| CLEANER | CRUZ | JOSE | 7/25/2005 | 12 | 9 |
| CLEANER | SILVA | CARLOS | 3/26/2007 | 11 | 8 |
| CLEANER | MARTINS | MANUEL | 1/7/2008 | 9 | 7 |
| CLEANER | SANCHEZ | DAGOBERTO | 11/18/2009 | 8 | 6 |
| CLEANER/MESSENGER | GAVIGAN | VINCENT | 4/1/2009 | 11 | 8 |
BE IT RESOLVED that the Board of Education hereby appoints the individual listed below as a per diem clerical/aide substitute to be employed on an “as needed” basis, at a salary of $15 per hour:
Deborah Chillemi
Motioned by Victoria Tipp to approve Item 4.2 as stated above. Seconded by Holly McCall. Motion carried 5-0.
5. Recommended Action: Other
5.1 CSE Summaries (2018-19 School Year) reported to the Board on November 14, 2018.
Motioned by Jane Kimmel Shepardson to approve Item 5.1 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
5.2 BE IT RESOLVED, that the Board of Education approves the Contract with the Greenburgh-Graham Union Free School District for special education services for one student (ID# 700843), at the rate set forth by the New York State Education Department during the 2018-19 school year, and authorizes the Board President and the Superintendent to execute this Agreement.
5.3 BE IT RESOLVED, that the Board of Education approves the Contract with the Tarrytown Union Free School District for special education and related services for one student (ID# 700574), from July 2, 2018 to August 10, 2018, in the amount of $3,890.00, and authorizes the Board President to execute this Agreement.
5.4 BE IT RESOLVED, that the Board of Education approves the Contract with the Tarrytown Union Free School District for special education and related services for one student (ID# 700574), from September 6, 2018 to June 26, 2019, in the amount of $38,000.00, and authorizes the Board President to execute this Agreement.
Motioned by Jane Kimmel Shepardson to approve Items 5.2 through 5.4 as stated above. Seconded by Holly McCall. Motion carried 5-0.
5.5 BE IT RESOLVED, that the Board of Education approves an Agreement for Health & Welfare Services with Irvington Union Free School District for 1 student at a rate of $1,207.32 per student for the 2018-19 school year, and authorizes the Board President and the Superintendent to execute this Agreement.
Motioned by Warren Messner to approve Item 5.5 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
5.6 BE IT RESOLVED, that the Board of Education approves a proposal for HVAC controls at Robert E. Bell Middle School with Johnson Controls, in the amount of $125,320.00, and authorizes the Board President to execute this Agreement. It is anticipated that the District will receive a credit to the bond construction project at Robert E. Bell Middle School, in the approximate amount of $80,000.00 from Framan Mechanical.
Motioned by Holly McCall to approve Item 5.6 as stated above. Seconded by Jeffrey Mester. Motion carried 5-0.
5.7 BE IT RESOLVED that the Board of Education approves an extension of vendor contract to provide meals and /or snacks between Westchester Community Opportunity Program (WESTCOP - Head Start) and vendor, CCSD, effective September 1, 2018 - June 30, 2019, per attached prices, and authorizes the Board President to execute this agreement.
Motioned by Warren Messner to approve Item 5.7 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
5.8 BE IT RESOLVED that the Board of Education approves a new three year hardware lease for the acquisition of 30 Microsoft Surface Pens, 15 Microsoft Surface Pro Type Cover, 15 Microsoft Surface Book 2, 15 Microsoft Surface Pro i5, 15 Microsoft Complete 4yr Warranty Surface Book, 15 Microsoft Complete 4yr Warranty Surface Pro, 27 75” Jtouch Plus, 4K, 10pt Touch, AG, Whiteboards, 23 Removal of Existing Board and Mount, 4 Removal of Existing Board and Mount. Lease payments will be $55,664.73 per year, and authorizes the Board President to execute this agreement.
Motioned by Jane Kimmel Shepardson to approve Item 5.8 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
6. Facilities
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting
6.1 Change order RFP# 2017-1 approved by the Superintendent:
Project: Stormwater Engineering Design Services – Buttonhook Subdivision
Contractor: WSP USA (formerly LBG Engineering Services P.C.)
Description: Additional tasks related to the Buttonhook Road Subdivision Project: Project Goal Changes, Additional Field Testing (May 2018), Hydrologic Analysis Change, Preparation for July 2018 Planning Board Meeting, Evaluation of Offsite Impacts from Increased Runoff and Project Team Coordination
Amount: $23,748.74
6.2 Change order MC-003-RB approved by the Superintendent:
Project: Robert E. Bell Middle School Capital Projects
Contractor: Framan Mechanical Inc.
Description: Labor, equipment and materials related to providing fiberglass insulation with all surface jacket on steam piping in Girls’ Toilet Room 107 and Boys’ Toilet Room 108 to replace existing insulation removed from asbestos abatement.
Amount: $10,120.95
Motioned by Jeffrey Mester to acknowledge Items 6.1 and 6.2 as stated above. Seconded by Holly McCall. Motion carried 5-0.
7. Financials
7.1 Appropriation Status Report – October 2018
7.2 Revenue Status Report – October 2018
Motioned by Warren Messner to accept Items 7.1 and 7.2 as stated above. Seconded by Holly McCall. Motion carried 5-0.
8. Notice of Future Meetings
Wednesday, December 5, 2018 7:30 pm
Grafflin Student Presentation
Horace Greeley High School – Academic Commons
Wednesday, January 9, 2019 7:30 pm
Budget Preview
Horace Greeley High School – Academic Commons
8. Adjournment
Motioned by Jane Kimmel Shepardson to adjourn the meeting at 9:19 pm. Seconded by Victoria Tipp. Motion carried 5-0.
Respectfully submitted,
Liisa Elsner
District Clerk / Secretary to the Superintendent
/lke