Minutes June 19, 2012

Minutes

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Chappaqua, New York

 

Date:

June 19, 2012

 

Time:

8:15 p.m.

 

Place:

Horace Greeley High School

 

Present:

Board of Education
Alyson Kiesel, President
Jeffrey Mester, Vice President
Randall Katchis
Vicky Tipp
Karen Visser

 

Staff Members
Present:

Dr. Lyn McKay, Superintendent

Mr. Eric Byrne, Assistant Superintendent for Curriculum and Instruction

Mr. John Chow, Assistant Superintendent for Business

Theresa Markley, District Clerk / Adm. Asst. to Superintendent

 

Visitors Present:

Representatives of the Chappaqua PTA, school PTAs, building administrators, faculty, and other interested citizens.

 

President Alyson Kiesel convened the public session at 6:30p.m. Karen Visser moved to enter into Executive Session for the purpose of the discussion of the employment history of a particular person and labor negotiations. Randall Katchis seconded. The motion passed unanimously.

At 8:35p.m. Victoria Tipp moved to reconvene the public session. Karen Visser seconded. The motion passed unanimously.

President Kiesel welcomed the community. She indicated that the order of the meeting would be changed in order to introduce new administrators.

Dr. McKay began with recommending item 4.1, instructional personnel (motions and seconds are indicated below) and proceeded to introduce Carol Bartlik, the new Assistant Principal for Roaring Brook and stated her background. She also welcomed Peter Kuczma as a consultant, our former Athletic Director who retired in 2002, and noted that he will be working with coaches, varsity and junior varsity.

Work Session / Reflections on past year

President Kiesel reflected on the productive issues, despite some setbacks on the local and national scene. There are not a lot of perks to being board member, but it is inspiring to see how the administrators and staff work on behalf of our students. Board members commented on the educational work accomplished by administrators in spite of the number of financial and educational restrictions placed on them by the government. They stressed that the community should remember the number of mandates placed on schools when they go to the polls to elect officials. Superintendent McKay explained the focus of next year's teaching and learning opportunities and assessments. She remarked that we have made a number of good changes this year.

1.

Information Business Affairs

1.1

President's Report

1.1.1

Randall Katchis moved to approve GASB 45 report with the following language as recommended by the Audit Committee to be included within the copy of the minutes,

"In reviewing the discount rate used by school districts for the GASB 45 report in Westchester, Putnam, Dutchess and Rockland Counties, Aquarius Capital, District's actuary firm, found the most common discount rate used is 5% with all of the school districts in Putnam / Northern Westchester Health Consortium at 5%.

Aquarius Capital provided two scenarios of the impact of reducing the discount rate from 5% to 4% and 3%. If the discount rate is reduced from 5% to 4%, the unfunded accrued liability as of July 1, 2011 would increase from $94.9 million to $110.7 million, or an increase of $15.8 million, and the Net OPEB (Other Post Employment Benefits) Obligation would increase by $1.7 million as of June 30, 2012. If the discount rate is reduced from 5% to 3%, the unfunded accrued liability as of July 1, 2011 would increase from $94.9 million to $131 million, or an increase by $36.1 million, and the Net OPEB Obligation would increase by $4.1 million as of June 30, 2012."

Karen Visser seconded. The motion passed unanimously.

1.1.2

Proposed Board Meeting Schedule - 2012/2013

President Kiesel presented the proposed Board meeting schedule for 2012/2013 with the new Wednesday meeting nights. Discussion followed. Randall Katchis moved to adopt the 2012/2013 schedule with amended dates. Karen Visser seconded. The motion passed unanimously.

1.2

Superintendent's Report

1.2.1

Karen Ruzzo will continue as Assistant Principal at Westorchard, but we have not hired her counterpart who will take on the CSE portion of the position.

1.2.2

She provided an update on the APPR submission to be completed by July 1, signed off by the board president, and the district is in a good place.

1.2.3

Dr. McKay also thanked Paul Citarella, Interim Assistant Principal for Human Resources, and Peter Berendt, Interim Principal at Roaring Brook, for the service they have given to the district this past year.

Questions and Comments

We welcome public inquiries, and in respect for each other's time, we ask that you limit your inquiry to three minutes. Board members may be contacted via email or phone.

2.

Organization

2.1

Victoria Tipp gave a final reading: Draft Harassment, Bullying, and Discrimination Prevention and Intervention Policy (required under Dignity for All Students Act effective July 1, 2012). She gave a detailed explanation about the changes. Karen Visser moved to adopt the policy as amended. Alyson Kiesel seconded. The motion passed unanimously.

President Kiesel gave readings of the following.

2.2

Third & final reading: Draft Internet Safety Policy. Randall Katchis moved to adopt the policy as amended. Victoria Tipp seconded. The motion passed unanimously.

2.3

Second reading of revised policy: Student Code of Conduct w/attachment - more revisions are needed.

2.4

Second reading of revised policy: Disposition of District Personal Property and Equipment. Victoria Tipp moved to adopt the policy as amended. Randall Katchis seconded. The motion passed unanimously.

Public Hearing on Student Code of Conduct - tabled until the Code has been updated

3.

Approvals

Karen Visser moved to adopt the minutes of both meetings. Victoria Tipp seconded. Discussion ensued. Karen amended her motion to adopt the May 1, 2012.

3.1

Minutes of May 1, 2012

3.2

Minutes of Executive April 24, 2012, tabled from June 5. After discussion Jeffrey Mester moved to table the minutes again. Randall Katchis seconded. The motion passed unanimously.

4.

Recommended Action: Personnel

4.1

Instructional

Dr. McKay made the following recommendations:

Resolution:

"BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an "as needed" basis":

Charles Buchanan,

Barbara Carlsen,

Barbara Fingeroth,

Kerry Ford,

Tore Heskestad,

Thomas Howley,

Robert Oddo,

Colette Principe,

Anna Pucelak-Drabek, and

Elizabeth Scroope.

Resolution:

"BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2012/2013 school year, or earlier at the discretion of the Board of Education":

Dr. Jeffrey Gershel and Dr. Steve Levine, and

Monique Scollan.

Resolution:

"BE IT RESOLVED that, due to a need in the Department of Physical Education and Athletics, the Board of Education hereby creates a Supervisor of Athletics position for 2012/2013, effective 7/1/12."

Resolution:

"BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed to be appointed to work in the Chappaqua Summer Extended Year Program from June 25, 2012 through August 10, 2012, or earlier at the discretion of the Board of Education."

Jeffrey Cole, Teacher of Special Education,

Felice Gittelman, Teacher of Special Education,

Patricia Greco, Teacher of Special Education,

Sara Kenney, Teacher of Special Education,

Caitlin Lena, Teacher of Special Education,

Susan Miller, Teacher of Special Education,

Karin Pelletier, Teacher of Special Education

Cara Stirpe, Teacher of Special Education,

Lillian Ross, Substitute Teacher of Special Education,

Anne Perton, per diem Psychologist,

Anne DeCora, Teacher of Speech / Language,

Gail Fuld, Teacher of Speech / Language,

Caren Reinhardt, Teacher of Speech / Language,

Mary Crewe, per diem Occupational Therapist,

Laura Cassidy, per diem Physical Therapist,

Kathy Brehm, Nurse,

Ann Materasso, Nurse,

Pat Pollock, Substitute Nurse,

Shannon Bailey, Teaching Assistant,

Jessie Borsinger, Teaching Assistant,

Lynne Brennan, Teaching Assistant,

Charles Buchanan, Teaching Assistant,

Jayne Carlson, Teaching Assistant,

Anthony Castaneda, Teaching Assistant,

Joanna Daniele, Teaching Assistant,

Miriam Friedman, Teaching Assistant,

Jessica Moschetti, Teaching Assistant,

Ann Marie Masciana, Teaching Assistant,

Dana McBride, Teaching Assistant,

Jaclyn Nannariello, Teaching Assistant,

Kathleen O'Donnell, Teaching Assistant,

Annabel Ray, Teaching Assistant,

Dana Stein-Dince, Teaching Assistant, and

Brendan Kiernan, Substitute Teaching Assistant.

Request for Discretionary Leave of Absence:

Mr. Charles Buchanan, Teaching Assistant, Horace Greeley High School, effective June 4, 2012 through June 30, 2012.

Request for Child Care Leave of Absence:

Ms. Renee Mattiello, Teacher of Elementary Education, Westorchard Elementary School, effective September 1, 2012 through December 21, 2012.

Ms. Deborah Logan, Teacher of Elementary Education, Douglas Grafflin Elementary School, effective June 21, 2012 through June 30, 2013.

Appointment: Probationary

Ms. Andrea Kosakowski, Teacher of Elementary Education, Douglas Grafflin Elementary School, effective September 1, 2012, Step 4, D(BA+90) with Masters, $92,170..

Ms. Ping Li, Teacher of Foreign Language, Horace Greeley High School, effective September 1, 2012, Step 10, D(BA+90) with Masters, $112,877.

Appointment: Regular Substitute

Mr. Dillon Clark, Regular Substitute Teaching Assistant, Horace Greeley High School, effective September 1, 2012 through June 30, 2013 (or earlier at the discretion of the Board of Education), $22,556.

Appointment: Other

Ms. Beth Aviv, (.5) Teacher of English, Horace Greeley High School, effective September 1, 2012 through June 30, 2013 (or earlier at the discretion of the Board of Education), Step 8, B(BA+45) with Masters, $46,657.

Ms. Susan Costantini, (.4) Psychologist, Westorchard Elementary School, effective September 1, 2012 through June 30, 2013 (or earlier at the discretion of the Board of Education), Step 1, C(BA+60) with Masters and Doctorate, $30,360.

Mr. Michael DeBellis, (.7) Teacher of Industrial Arts, Robert E. Bell Middle School and Seven Bridges Middle School, effective September 1, 2012 through June 30, 2013 (or earlier at the discretion of the Board of Education), Step 13, B(BA+30) with Masters, $73,013.

Ms. Kelly Gillan, (.4) Teacher of Mathematics, Horace Greeley High School, effective September 1, 2012 through June 30, 2013 (or earlier at the discretion of the Board of Education), Step 1, A(BA), $25,135.

Ms. Jeanne Hurgin, (.6) Teacher of Business Education, Horace Greeley High School, effective September 1, 2012 through June 30, 2013 (or earlier at the discretion of the Board of Education), Step 11, D(BA+90) with Masters, $69,797.

Mr. Peter Kuczma, Supervisor of Athletics, effective July 1, 2012 through June 30, 2013 (or earlier at the discretion of the Board of Education), $60,000.

Ms. Lisa Lindsay, Interim CSE/CPSE Chairperson, District wide, effective August 1, 2012 through August 31, 2012 (or earlier at the discretion of the Board of Education), $560/per diem.

Ms. Karen Ruzzo, (.6) Assistant Principal, Westorchard Elementary School, effective July 1, 2012 through June 30, 2013 (or earlier at the discretion of the Board of Education), $81,900.

Ms. Amy Valentin, (.8) Social Worker, Horace Greeley High School, effective September 1, 2012 through June 30, 2013 (or earlier at the discretion of the Board of Education), Step 22(3), C(BA+75) with Masters, $105,862.

Addendum:

 

Appointment: Probationary

Ms. Carol Bartlik, Assistant Principal, Roaring Brook Elementary School, effective July 1, 2012, in the tenure area of Assistant Principal PreK-4, $133,500.

Karen Visser moved to approve the recommendations. Randall Katchis seconded. The motion passed unanimously.

4.2

Non-Instructional

Dr. McKay made the following recommendations:

Appointment:

Raul Ayala - Custodial Worker / Groundskeeper, at the Pole Barn, effective July 1, 2012.

Victoria Tipp moved to accept the recommendations. Karen Visser seconded. The motion passed unanimously.

5.

Recommended Action: Other

5.1

Karen Visser moved to approve CSE summaries, as amended, and reported to Board on June 15, 2012. Randall Katchis seconded. The motion passed unanimously.

Victoria Tipp moved to approve the following gifts from the school PTA's (items 5.2-5.5). Randall Katchis seconded. The motion passed unanimously. The board thanked the PTA for their generosity and continued support of the schools.

5.2

Approve gift from Roaring Brook Elementary School PTA in the amount of $1,661.56 for new aluminum socer goals and transport wheels.

5.3

Approve gift from Bell Middle School PTA in the amount of $5,000 for music

5.4

Approve gift from Seven Bridges Middle School PTA in the amount of $3,000 for four, concrete benches for outside seating.

5.5

Approve gift from Grafflin Elementary School PTA in the amount of $2,100 for a cement all-weather game table and stools.

5.6

Karen Visser offered the following resolution,

"Resolved, that the Board of Education authorizes its attorneys, Shaw, Perelson, May and Lambert, LLP to execute a Consent Judgment in a tax certiorari proceding captioned Riverwoods Condominium v. Town of New Castle and the Chappaqua CSD;

And it is further resolved, that the Board authorizes the refund of taxes as required by the terms of the Consent Judgment.

Victoria Tipp seconded. The motion passed unanimously.

5.7

Randall Katchis moved to accept the Report of Building Planning teams - 2011-12 as required by Biennial Review. Karen Visser seconded. The motion passed unanimously.

Karen Visser moved to approved the following items 5.8-5.15. Victoria Tipp seconded. The motion passed unanimously.

5.8

Approve Agreement of Services for Choral Accompanist (Karen Renda) for 2012-13 school year at a rate of $41/middle school session.

5.9

Approve Agreement for Services for Technical Directions, LLC (Erik Schenker) for the Performing Arts Center at Seven Bridges Middle School in the amount of $55/hour, 4-hour minimum, annual maximum is $20,000.

5.10

Approve Agreement for Services with Claims Auditor, effective July 1, 2012 - June 30, 2012 at a rate of $77/hour.

5.11

Approve Agreement for Services with Student Assistance Services for 2012-13 school year in the amount of $65,865.

5.12

Approve renewal of contract with WESTCOP (Headstart Program) for rental of space at Douglas Grafflin for 2012-13 school year in the amount of $49,536, a 3.2% increase in fees collected by school district.

5.13

Approve Hewlett Packard Master Lease Purchase Agreement for the four years effective date of June 19, 2012 at a rate of $50,858.13 annually for 238 Hewlett Packard desktops, 14 notebooks and 19 iMacs.

5.14

Sole Source Resolution for Capax NearPoint Support and Maintenance for Autonomy Nearpoint - email archiving software.

Whereas, Capax Global's NearPoint Support and Maintenance, the ("Service"), is a sole source Service, sold and distributed exclusively by Capax Global. No other company, offers a similar or competing Service. This Service provides technical support, and enhancements and upgrades as outlined in the Software Support and Maintenance agreement for the customer's installation of, and license for Autonomy NearPoint.*

Whereas, no agents or dealers are authorized to represent this Service. Autonomy/HP (the manufacturer of the software), has given us an exclusive right to market this Service for the software, Autonomy Nearpont.

THEREFORE, BE IT RESOLVED, that the Board of Education hereby declares Capax Global to be the sole source for all Autonomy NearPoint technical support, enhancements and upgrades and maintenance, as outlined in the maintenance agreement and services purchased in the ordinary course of product services acquisition and therefore, determines that the purchase of the Capax Global NearPoint Support and Maintenance is not subject to competitive bidding under Section 103 of the General Municipal Law.

*Autonomy NearPoint is a software already owned by the district that utilizes archiving emails.

5.15

Capax Nearoint support and Maintenance Agreement effective June 25, 2012 - June 24, 3013 at a rate of $14,000 annually.

Randall Katchis moved to approve the following resolutions, items 5.16-5.19. Alyson Kiesel seconded. The motion passed unanimously.

5.16

WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and is of no value to the School District;

THEREFORE, BE IT RESOLVED, that the Board hereby declares such equipment to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law

5.17

BE IT RESOLVED, that the Board of Education hereby authorizes its President to execute an Addendum Agreement, dated June 19, 2012, to the Superintendent's contract dated March 29, 2011, a copy of which Addendum Agreement shall be incorporated by reference within the minutes of this meeting.

5.18

BE IT RESOLVED, that, the Board of Education, in accordance with Board Policy 9040, hereby authorizes the 2012-2013 school year salaries of the nonaligned administrators of the School District who are not represented in collective bargaining units, as recommended by the Superintendent of Schools in a memorandum to the Board of Education dated June 8, 2012. Said memorandum is incorporated by reference in the minutes of this meeting.

5.19

BE IT RESOLVED, that, effective July 1, 2012, the Board of Education hereby authorizes the 2012-2013 school year salary for the Director of Continuing Education as recommended by the Superintendent of Schools in a memorandum to the Board of Education dated June 8, 2012. Said memorandum is incorporated by reference in the minutes of this meeting.

5.20

Victoria Tipp offered the following resolution,

"BE IT RESOLVED, that the Board of Education authorizes the transfer of funds within the Tax Certiorari Reserve in the amounts listed below to the 2012-13 budget year, in accordance with the provisions of Sections 3651(1-a) of the Education Law:

Budget Year

Amount

2009-10

Decrease $33,513

2010-11

Decrease $1,015,874

2011-12

Decrease $366,414

2012-13

Increase $1,415,802

6.

Facilities

Jeffrey Mester explained that the change in fees and rules for the use of facilities has caused a problem for the Town since their fiscal year and the district is different. Jeffrey offered the following resolution to delay the implementation of changes the Board adopted on March 6, 2012 to Policy and Regulation No. 7000 Community Use of School District Facilities, as they apply to the Town of New Castle until January 1, 2013. Randall Katchis seconded. The motion passed unanimously.

7.

Financials

Karen Visser moved to accept the reports and approve action as recommended for the bids in items 7.1 - 7.17. Randall Katchis seconded. The motion passed unanimously.

7.1

Claims Auditor Report - May 31, 2012

7.2

Treasurer's Report - May 31, 2012

7.3

Central Treasurer's Report - May 31, 2012 - Team Accounts

7.4

Central Treasurer's Report - May 31, 2012 - Extraclassroom Activity Accounts

7.5

Bid #853 Renewal - Tree Removal and Pruning - Suburban Maintenance & Landscaping, Average of all rates $206.96, 0% increase.

7.6

Bid #875 - Asphalt Paving at Westorchard - Lehtonen Contracting Corp - $130,6000.00

7.7

Bid #878 - General Classroom Supplies - Bid via Educational Data Services - 1,195 items @ total of $63,250.07

7.8

Bid #879 - Audio Visual Supplies - Bid via Educational Data Services - Valiant National AV Supply - $94.08

7.9

Bid #880 - Copy duplicator Supplies - Bid via Educational Data Services - WB Mason - $10,387.05

7.10

Bid #881 - Fine Arts Supplies - Bid via Educational Data Services - 7 suppliers Total of $20,527.25

7.11

Bid #882 - Health and Trainer Supplies - Bid via Educational Data Services - Henry Schein, Inc. $880.30; School Health Corp. $4,415.39.

7.12

Bid #883 - Library Supplies Bid via Educational Data Services - Cascade School Supplies $78.30; Highsmith, LLC $40,93

7.13

Bid #884 - Office Computer Supplies - Bid via Educational Data Services - Staples Advantage $443.71.

7.14

Bid #885 - Physical Education Supplies - Bid via Educational Data Services - 4 vendors for a total of $1,559.96

7.15

Bid #886 - Science Supplies - Bid via Educational Data Services - Nasco $155,88; Fisher Science; $126.69; Frey Scientific $3.80

7.16

Bid #887 - Special Needs Supplies - Bid via Educational Data Services - School Specialty / Abilations $181.87.

7.17

Bid #876 - Boilers, Burners, Related Equipment/Repair - It is recommended that the bid be rejected and have the project go our for rebid per the Board's right to reject any and all bids.

8.

President Kiesel gave Notice of Future Meetings -

Thursday, June 28, 2012, at Education Center, 6:00 p.m.

Wednesday, July 11, 2012, at Horace Greeley High School, 8:15 p.m.

Presentation:

Reorganization

9.

Adjournment

At 10:10 p.m. Karen Visser moved to adjourn the meeting. Victoria Tipp seconded. The motion passed unanimously.

Respectfully submitted,

Theresa M. Markley, District Clerk / Admin. Asst. to Superintendent

Alyson Kiesel, Board President

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