Minutes March 19, 2014
Minutes
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Chappaqua, New York
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Date: |
March 19, 2014 |
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Time: |
7:30 p.m. |
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Place: |
Horace Greeley High School |
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Present: |
Board of Education |
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Staff Members |
Dr. Lyn McKay, Superintendent Mr. Eric Byrne, Assistant Superintendent for Curriculum Mr. Andrew Selesnick, Assistant Superintendent for Leadership, and Instruction Mr. John Chow, Assistant Superintendent for Business Theresa Markley, District Clerk / Adm. Asst. to Superintendent |
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Visitors Present: |
Representatives of the Chappaqua PTA, school PTAs, building administrators, faculty, and other interested citizens. |
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President Mester called the meeting to order at 6:30 p.m. Alyson Kiesel moved to enter into Executive Session for the purpose of discussion of security, the employment history of particular persons, and settlement. Victoria Tipp seconded. The motion passed unanimously. Alyson Kiesel moved to adjourn the executive session. Victoria Tipp seconded. The motion passed unanimously. Karen Visser moved to reconvene the public meeting at 7:50 p.m. Alyson Kiesel seconded. The motion passed unanimously. President Mester welcomed everyone and asked Superintendent Dr. Lyn McKay to begin the presentations. Presentation: Operations Maintenance / Non-instructional Joe Gramando, Director of Facilities stated that the mission of Facilities is to create a healthy and safe environment for students and staff and to provide the best level of care possible for buildings and grounds. He reported that the district made huge leaps with the energy performance contract, but there are some things that did not fit into the plan. He will make a list of those items that are not under his control knowing that the more he can control, the more that can be optimized and made more efficient. Staff can be trained on how to use system to the maximum and provide a good learning environment. Another energy performance contract is a possibility because there is a lot of savings that can be had. Operating standards as they pertain to district facilities. We refer to our mission statement when we are making decisions. A 5-year plan was presented in October. There are three sections: Operations and maintenance, 5-year Facilities Plan and Buildings and Grounds. The budget is increased by $525,000 which in includes $180,000 for security guards that was not in last year's budget; $220,000 for fuel oil and electric; $50,000 is capital projects. Operations and maintenance is 15% less than last year and Building and Grounds portion is about 5% more. President Mester spoke on behalf of the Board and congratulated Joe and all his staff for all that they do. Dr. McKay noted that Joe's staff is highly skilled and how much they save the district for projects such as the iLab. She added that its nice they provide such intelligent planning and a safe environment. The custodial staff is also very active in security by watching to see who is coming and going. They care about the kids. John Chow reported on the Non-instructional and Fund Balance portion of the budget - General Support, Transportation, Community Services, and Undistributed which represents about 45% of the total budget. The good news is that certain numbers have gone down slightly. The VOIP telephone system was purchased last year for safety and efficiency. He noted that the district is in a very good place with Debt Service. John explained Interfund transfers as he mentioned the different projects. Fund balance. John recommends $2,500,000 appropriation to reduce the budget using $500,000 from the Retirement contribution fund and $2,000,000 from Unassigned for sustainability and within the tax cap. Discussion of the pros and cons of using different amounts and funds ensued. President Mester asked for comments or questions from the public and noted that there were a number of students and allowed them to speak first. |
1. |
Information Business Affairs
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Questions and Comments |
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2. |
Organization |
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3. |
Approvals |
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4. |
Recommended Action: Personnel
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5. |
Recommended Action: Other
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6. |
Facilities |
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7. |
Financials |
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8. |
President Mester gave Notice of Future Meetings - Wednesday, April 2, 2014 - Work session at Horace Greeley High School 7:30 p.m. Revenue / Tax Rates / Contingency |
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9. |
Adjournment Warren Messner moved to adjourn the meeting at 8:57 p.m. Victoria Tipp seconded. The motion passed unanimously. |
Respectfully submitted,
Theresa Markley, District Clerk / Admin. Asst. to Superintendent
Jeffrey Mester, Board President