Minutes July 6, 2016
Aug. 2, 2016
Encl. 3.1
MINUTES
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
July 6, 2016
Horace Greeley High School
(click here for a printable copy of the official signed minutes)
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Present: |
Board of Education |
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Present: |
Staff Members Dr. Lyn McKay, Superintendent Dr. Eric Byrne, Assistant Superintendent for Curriculum and Instruction Mr. John Chow, Assistant Superintendent for Business Dr. Kusum Sinha, Assistant Superintendent for Human Resources and Leadership Development Ms. Terry Dell'olio, District Clerk/Executive Assistant to Superintendent |
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President Messner convened the public meeting at 5:30 p.m. Moved by Alyson Gardner to enter into Executive Session to discuss the employment history of particular individuals and corporations. Seconded by Victoria Tipp. Motion carried 5-0. Moved by Alyson Gardner to reconvene the public board meeting at 7:35 p.m. Seconded by Karen Visser. Motion carried 5-0. Oath of Office: District Clerk, Terry Dell'olio administered the Oath of Office to Superintendent, Lyn McKay, and re-elected Board members, Warren Messner and Jeffrey Mester for the 2016/2017 school year. Motion carried 5-0. |
1. |
Election of Board President for 2016/2017 |
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Moved by Warren Messner, seconded by Victoria Tipp to elect Alyson Gardner as Board President for the 2016/2017 school year. Motion carried 5-0. |
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2. |
Presiding Officer: Newly Elected Board President, Alyson Gardner |
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3. |
Appointments: Vice President |
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Moved by Alyson Gardner, seconded by Jeffrey Mester to elect Victoria Tipp as Board Vice President for the 2016/2017 school year. She shall have the power to exercise the duties of the President in case of absence or disability of the President. In the absence of the President and Vice President, Warren Messner is authorized to act in the capacity of President. Motion carried 5-0. |
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School District Clerk |
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Moved by Victoria Tipp, seconded by Karen Visser to elect Therese Dell'olio as School District Clerk for the 2016/2017 school year. Motion carried 5-0. |
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Oath of office administered to new officers: Terry Dell'olio, District Clerk |
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District Clerk, Terry Dell'olio, administered the Oath of Office to newly appointed Board President, Alyson Gardner, and newly appointed Board Vice President, Victoria Tipp. |
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Oath of office administered to District Clerk: Alyson Gardner, President |
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Board President, Alyson Gardner, administered the Oath of Office to newly appointed District Clerk, Therese Dell'olio. |
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4. |
Recommended Action: Personnel
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Moved by Victoria Tipp, seconded by Jeffrey Mester to approve all items in 4.1 Recommended for Action, Personnel, Instructional, in one omnibus motion. Motion carried 5-0. |
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Moved by Karen Visser, seconded by Warren Messner to approve all items in 4.2 Recommended for Action, Personnel, Non-Instructional, in one omnibus motion. Motion carried 5-0. |
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5. |
Recommended Action Other: Reorganization Appointments
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Moved by Karen Visser, seconded by Warren Messner to approve Blanche Blair as the School District Treasurer of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Karen Visser to approve John Chow as the School District Deputy Treasurer of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Jeffrey Mester to approve Blanche Blair as the Central Treasurer - Extracurricular Activity Fund of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Victoria Tipp to approve building administrators, or their designees as the Attendance Officers of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Karen Visser to approve Karen Kowgios, Sam Shimer, and Michael Greenstein to serve on the Audit Committee of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Victoria Tipp to approve Christopher H. Weir as the Claims Auditor of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Karen Visser seconded by Jeffrey Mester to approve Joe Gramando as the Chief Emergency Officer of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Karen Visser, seconded by Warren Messner to approve Kusum Sinha as the 504 Compliance Officer of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Jeffrey Mester to approve the individuals listed on the attached memo from Heidi McCarthy as the Committees on Special Education and Pre-School Special Education of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Victoria Tipp to approve Lisa Bisceglia and Heidi McCarthy as the homeless liaisons of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Warren Messner to approve the rotational list of Impartial Hearing Officers as determined by New York State Department of Education of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Victoria Tipp to approve Kusum Sinha as the Medicaid Compliance Officer of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Karen Visser to approve Tobin and Co. as the Internal Auditor of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Jeffrey Mester to approve John Chow and Kusum Sinha as Payroll Certification Officers of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Warren Messner to approve Michael Trnik as Property Control Manager of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Karen Visser to approve Michael Trnik as Purchasing Agent and John Chow as Alternate Purchasing Agent of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Jeffrey Mester to approve John Chow as Records Management and Access Officer of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Victoria Tipp to approve the firm of Shaw, Perelson, May and Lambert LLP as School District Attorney of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Karen Visser, seconded by Warren Messner to approve the firm of O'Connor Davies as Auditors of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Jeffrey Mester to approve Amy Ansehl Surrogate Parent of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Warren Messner to approve Kusum Sinha as Title IX Compliance Officer of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Victoria Tipp to approve Kusum Sinha as 504 Compliance Officer of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Karen Visser, seconded by Jeffrey Mester to approve Bank of New York, JP Morgan Chase, Bank of America, Commerce Bank, TD Banknorth, Webster Bank, Signature Bank, People's United Bank, and NYLAF designated as depositories for the funds of Chappaqua Central School District for the 2016/2017 school year, beginning July 1, 2016, and ending June 30, 2017. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Victoria Tipp to approve Blanche Blair, Treasurer, and John Chow, Deputy Treasurer, be authorized to take appropriate action in the investment of the funds of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Warren Messner to approve The Journal News, The Examiner, or The New York Times be designated for the purpose of advertising bids and other legal notices of Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Karen Visser to approve Petty Cash Accounts, in accordance with policy, for Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Jeffrey Mester to approve the Treasurer's Bond in the amount of $100,000 as executed by NYSIR as to form and sufficiency, for Chappaqua Central School District for the 2016/2017 school year. Motion carried 5-0. |
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6. |
Information Business Affairs
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Moved by Victoria Tipp, seconded by Karen Visser to accept the resolution regarding updates to the New York State Department of Education (NYSED) Every Student Succeeds Act (ESSA), as discussed, and authorizes the Board president to sign this resolution. Motion carried 5-0. |
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7. |
Approvals
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Moved by Karen Visser, seconded by Warren Messner to approve the minutes from the Regular Meeting of the Board of Education held June 15 and June 23, 2016 as presented. Motion carried 5-0.
ADDENDUM |
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Moved by Victoria Tipp, seconded by Karen Visser to ratify the Report of Bond Proposition Vote, June 14, 2016. Motion carried 5-0. |
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8. |
Recommended Action: Other
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Moved by Karen Visser, seconded by Victoria Tipp to approve item 8.1, CSE Summaries dated July 6, 2016, as presented. Motion carried 5.0. |
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Moved by Jeffrey Mester, seconded by Victoria Tipp that the Board of Education authorizes the Superintendent of Schools to execute a Preliminary/Final Subdivision Map, revised May 24, 2016 and to execute an application to the Westchester County Department of Health for subdivision approval in furtherance of the subdivision and sale of approximately .248 acres at Seven Bridges Middle School approved by the Board of Education on February 24, 2016. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Warren Messner that the above listed employees shall be entitled to a monthly car allowance of $200 for the 2016/2017 school year to travel regularly among buildings of the District. Motion carried 5-0. |
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Moved by Karen Visser, seconded by Victoria Tipp to approve the Resolutions to Appoint Designees in the Absence of Principals for the 2016/2017 school year, as submitted. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Vitoria Tipp that the Board of Education approves item 8.5, as presented. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Karen Visser that the Board of Education approves item 8.6, as presented. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Karen Visser that the Board of Education approves item 8.7, as presented. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Jeffrey Mester that the Board of Education approves the Extension of Transportation Contract with Chappaqua Transportation, September 1, 2016 to June 23, 2017, and authorizes the Board President and Superintendent to execute this agreement. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Jeffrey Mester that the Board of Education approves the Johnson Controls Planned Service Agreement, effective July 1, 2016 to June 30, 2017, and authorizes the Board President to execute this agreement. Motion carried 5-0. |
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Moved by Warren Messner, seconded by Karen Visser that the Board of Education designates Bernard P. Donegan, Inc. (BPD) as the District's financial consultant in connection with the $42,500,000 capital project in accordance with its letter of services dated June 24, 2016, which is incorporated by reference herein; and authorizes the Board President to execute the letter of services with BPD. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Karen Visser that the Board of Education approves an Agreement for Health and Welfare Services with the Union Free School District of the Tarrytowns for 22 students at a rate of $658.17 per student, effective September 1, 2015 to June 30, 2016, and authorizes the Board President and District Clerk to execute this Agreement. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Warren Messner that the Board of Education approves Bid #949 - Athletic Equipment & Supplies - awarded as per the attached list, as presented. Motion carried 5-0. |
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Moved by Karen Visser, seconded by Victoria Tipp that the Board of Education approves gift from Bell PTA in the amount of $3,500 toward the furniture and manipulative toys for the renovation of the Bell Guidance waiting room. This grant is derived from the funds accumulated during the 2015-16 school year. Motion carried 5-0. Board members, Victoria Tipp and Jeffrey Mester, thanked the Bell PTA. |
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Moved by Victoria Tipp, seconded by Karen Visser that the Board of Education approves the Contract for Independent Contractor Services with Maura Marcon, as Resource Specialist/Coordinator for the Horace Greeley High School for school year 2016-17 at the rate of $31,868 per year, and authorizes the Board President to execute this agreement. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Karen Visser that the Board of Education approves a gift from the Horace Greeley High School Student Council in the amount of $1,550 to the District on behalf of the Horace Greeley High School Scratch DJ Club, this gift will be used to purchase speakers and software as listed on the attached documents. Motion carried 5-0. Addendum |
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Moved by Victoria Tipp, seconded by Warren Messner that the Board of Education approves a retainer agreement with Shaw, Perelson, May & Lambert, LLP, effective July 1, 2016 for the 2016-2017 school year, and authorizes the Board President to execute this Agreement. A copy of said agreement shall be incorporated by reference in the minutes. Motion carried 5-0. Addendum #2 |
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Moved by Jeffrey Mester, seconded by Karen Visser that the Board of Education approves the Agreement, between the District and KG&D Architects for architectural services for the 2016 Bond Projects, dated July 6, 2016 and authorizes the Board President to execute the Agreement. Motion carried 5-0.
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9. |
Facilities Board member, Karen Visser, as a Facilities Committee member reported on the cafeteria project at Horace Greeley High School. She thanked the facilities staff for their hard work. Board member, Jeffrey Mester, also a Facilities Committee member, shared that we are waiting to hear if the front entrance improvements will take place this summer. (Click here to view the full discussion of item 9, and move cursor to 49:10) |
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10. |
Finance
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Moved by Victoria Tipp, seconded by Warren Messner to approve the Claims Audit Report - May 31, 2016. Motion carried 5-0. |
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11. |
Organization
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Moved by Jeffrey Mester, seconded by Victoria Tipp to affirm all policies of the District, as previously adopted by the Board of Education for the 2016/2017 school year. Motion carried 5-0. |
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12. |
Questions and Comments |
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13. |
Notice of Future Meetings Wednesday, August 2, 2016 7:30 p.m. - Horace Greeley High School Academic Commons Work Session - Tax Warrant |
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14. |
Adjournment |
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Moved by Warren Messner, seconded by Victoria Tipp to adjourn this meeting at 8:27 p.m. Motion carried 5-0. |
Respectfully submitted,
Therese Dell'olio
District Clerk / Executive Assistant to the Superintendent
Alyson Gardner
Board President
/tkd