Record Keeping

Chappaqua Central School District
66 Roaring Brook Road
Chappaqua, NY 10514


MS4PY7 Stormwater Program


Fact Sheet #1
November 2016


SWMP Record Keeping Requirements

For more information contact your stormwater coordinator:
Joe Gramando at
914-238-7210 x1201 or at


  1. Ongoing SWMP MS4 Permit Recordkeeping Requirements
    All records such as the Notice of Intent (NOI), Past Annual Reports, Fact Sheets, Public Comments, the Stormwater Management Program (SWMP) Plan and other records, must be kept onsite for at least five (5) years after they are generated. These records may be kept as hard copies or on electronic files. Accordingly, as of this date, School Districts should keep all records dating back to Year 2011.
  2. Submission of Records to NYSDEC
    All records requested by NYSDEC must be submitted to the Department within five (5) business days of the receipt of a Department request for such information.
  3. Duplicate Records
    School Districts shall keep duplicate records either hard copies or electronic files at the SWMP Coordinator's office. One (1) copy shall be available for public observation and a separate working copy shall be available for the Department's review at the Stormwater Coordinator's office.
  4. Access to Documents During Business Hours
    Records must be available to the public and the Department at reasonable times during regular business hours.