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3035 - Records Management and Access

3035 - Records Management and Access

The Chappaqua Central School District recognizes the importance of the proper maintenance of and access to school district records. The District shall retain records for the required periods of time and dispose of records as directed by the New York State Records and Disposition Schedule ED-1. The District shall make available to members of the public all materials and records regarding the administration and operation of the school district in accordance with the Freedom of Information Law (FOIL) of the State of New York.

The Superintendent shall annually appoint a Records Management and Access Officer, subject to approval by the Board of Education. The Records Management and Access Officer shall be responsible for the development and oversight of a program for the orderly and efficient management of records, including the legal disposition or destruction of obsolete records. Such Officer shall review all requests for records received under the Freedom of Information Law and may withhold access only to that requested information which he/she determines to be exempt from mandatory disclosure. Should access to a record be denied, an appeal may be made to the Superintendent of Schools in accordance with FOIL.

The Superintendent or his designee shall develop appropriate regulations and procedures for records management and public access to school district materials and records.

Adopted by the Board of Education: April 17, 2007


  • Article 6, New York Public Officers Law (Freedom of Information Law)
  • Arts and Cultural Affairs Law Section 57.19
  • 8 New York Code of Rules and Regulations Section 185