Agenda

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, October 19, 2022
Horace Greeley High School - Auditorium

Presiding Officer: Jane Kimmel Shepardson
Pledge of Allegiance

6:00 pm     Proposed Executive Session to discuss matters of employment history of particular persons, contracts, matters made exempt under federal law (FERPA), and litigation subject to Board approval.

Reconvene public meeting at 7:30 pm at Horace Greeley High School – Auditorium.

1.       Information Business Affairs

1.1    President’s Report

1.2    Superintendent’s Report 

1.2.1    Intermunicipal Agreement with Town of New Castle

1.2.2    2023-24 Before and After School Child Care Advertisement

Presentation:     Roaring Brook Elementary School

2.      Committee Reports

Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.  After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.

3.      Approvals & Ratifications

3.1    BE IT RESOLVED, that the Board of Education hereby accepts the minutes of the October 3, 2022 Board of Education Meeting.

4.      Recommended Action:   Personnel

4.1    Instructional

Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2022/2023 school year, or earlier at the discretion of the Board of Education:

Cedar Park group, Inc.

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:

Steven Goodstein
Laura Harrison
Simon Sheib

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitutes at the Building Specific substitute teacher rate:

Arthur Shofi - Douglas Grafflin Elementary School (pending background check)

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as PSAT and/or SAT and/or ACT proctors to be employed on an "as needed" basis effective for the 2022/2023 school year, or earlier at the discretion of the Board of Education:

Catherine Bevilacqua

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed for Co-Curricular Activities for the 2022/2023 school year at the rate of $16.68 per point:

Horace Greeley High School

Activity Advisor Points
A Cappella Advisor Christopher Palermo 180
Academic Challenge Nicole Diamente 420
Alliance for Equality Jacqueline Abair 120
BIPOC Student Union Tinuke Colpa 250
CSF-SAC Matthew Friedler 180
Debate Thomas Witmer 320
ENOUGH Helen Harrison 100
G-Force (.5) Lauren Olmo
(.5) Christina Proia
100
Make-a-Wish Sheila Jacobs 120
Mock Trial (.5) Allison Mitchell
(.5) Brett Steinberg
140
OLAS Naicy Pretill 100
Peer-to-Peer Linda Ryan 120
Puritans Allison Mitchell 150
Greeley Giving Adrianna DelPozzo 300
SADD Isabel Irizarry 180
Science Olympiad (.5) Stephen Mulick
(.5) Melanie Greenwald
360
SHARE (.5) Mary Devane
(.5) Rebecca Mullen
480
The Sustainability Club Lisa Papernik 100
Student Government (.5) Lauren Olmo
(.5) Daniel Valentin
600
Yearbook Lauren Nero 600
Publication – Satori
Publication – Tribune
Publication – Quake
(.33) Rebecca Ebstein
(.33) Eileen McGaghran-Candela
(.33) Brian Petruso
630
Chamber Orchestra Kathleen Feldman 230
Chorus Douglas Coates 200
Musical Theater Conductor Douglas Coates 130
Pep Band Raymond Lucia 230
Stage Band Raymond Lucia 230
Stage Crew Advisor/Technician Allison Mitchell 200
Student Review Technician (Springfest) Allison Mitchell 70
Varsity Musical Director Douglas Coates 288
Varsity Musical Tech Douglas Coates 128
Junior Varsity Play Director (Winter Theater Rep) Jessica Beattie 120
Varsity Play Director – Fall Jessica Beattie 240
Class Advisor 2024 (.5) Katherine Hannon
(.5) Conor Lander 
480
Class Advisor 2025 (.5) Kathryn Ottomanelli
(.5) Pamela Schembri
480
Class Advisor 2026 (.5) Matthew Friedler
(.5) Sara Lewis
480
Class Advisor 2023 (.5) Linda Ryan
(.5) Michael Day
480

Douglas Grafflin Elementary School

Activity Advisor Points
March Madness (.5) Kaitlin Lester 100
Science Room Coordinator & Materials Manager Sarah Alley 50

Roaring Brook Elementary School

Activity Advisor Points
Bus Safety Advisor Elizabeth Lops 75

Resolution:
BE IT RESOLVED that, the Board of Education hereby amends the appointment date of Maureen Duffy, Teacher of Foreign Language, Robert E. Bell Middle School, from October 4, 2022 to November 3, 2022, that was previously approved at the October 3, 2022 Board of Education meeting.

Resolution:
BE IT RESOLVED that, the probationary term of Mathematics Teacher, Brandon Inhaber, shall be amended to terminate on August 30, 2025, based upon receipt of proof of tenure in a New York State public school district.

Resolution:
BE IT RESOLVED that, the probationary term of Theater/English Teacher, Jessica Beattie, shall be amended to terminate on September 22, 2025, based upon receipt of proof of tenure in a New York State public school district.

Resolution:
BE IT RESOLVED that, the probationary term of Foreign Language Teacher, Maureen Duffy, shall be amended to terminate on November 2, 2025, based upon receipt of proof of tenure in a New York State public school district.

Request for Childcare Leave of Absence:
Ms. Anne Ubriaco, Teaching Assistant, Robert E. Bell Middle School, effective October 24, 2022 through June 30, 2023.

Appointment: Part Time
Ms. Vaishali Bhattacharyya, (.04) Teacher of Mathematics to provide Academic Intervention Services, Robert E. Bell Middle School, effective October 17, 2022 through June 16, 2023 (or earlier at the discretion of the Board of Education.

Ms. Alexa Tassone, (.04) Teacher of Mathematics to provide Academic Intervention Services, Douglas Grafflin Elementary School, effective October 17, 2022 through June 16, 2023 (or earlier at the discretion of the Board of Education).

BE IT RESOLVED, that the Superintendent is hereby authorized to direct a comprehensive medical examination and evaluation, that may include a psychiatric examination and evaluation, if necessary, of Employee No. 5714, in accordance with the provisions of Section 913 of the Education Law; and

BE IT FURTHER RESOLVED, that the Board hereby directs that Employee No. 5714 submit their medical records, if any, to the extent and for the time as determined by the physician(s) to the examining physician(s) at or before such examinations/evaluations.

4.2    Non-instructional   

5.      Recommended Action:  Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.

5.1    CSE summaries (2022-23 School Year) reported to the Board on October 19, 2022.

5.2    BE IT RESOLVED, that the resolution approved at the October 3, 2022 Board meeting, approving the Contract with Pleasantville Union Free School District for special education services for two students (ID # xxxxx2 & xxxxx4 is hereby amended to indicate that such contract is for Summer 2022 ESY Educational Services (not for 2022-23 school year).

5.3    BE IT RESOLVED, that the Board of Education hereby approves a Contract for Educational Services with Pleasantville Union Free School District for special education services during the 2022-23 school year, for one student (ID # xxxxx2), and authorizes the Superintendent to execute the contract.

5.4    BE IT RESOLVED, that the Board of Education hereby approves a Contract for Educational Services with Pleasantville Union Free School District for special education services during the 2022-23 school year, for one student (ID# xxxxx4), and authorizes the Superintendent to execute the contract.

5.5    WHEREAS the Chappaqua Central School District is participating, with Rockland and Orange County School Districts, in cooperative bids for the purchase of natural gas, sponsored by the Rockland County BOCES; and
    
WHEREAS the bidding procedures comply in every respect with the requirements established by the General Municipal Law; and

WHEREAS, the natural gas markets are highly volatile, prompt action is required to secure the benefit of the lowest possible rates, and the delay in waiting for formal Board action may result in the loss of the bid prices; and

WHEREAS, the Board believes that it can establish reasonable limits on the power of the Assistant Superintendent for Business, to act in the Board’s name and authority, subject to later ratification by this Board;

THEREFORE, BE IT RESOLVED that the Board of Education hereby delegates to the Assistant Superintendent for Business the authority to accept bids for natural gas submitted pursuant to the cooperative bid on the following conditions:

a.    The annual ceiling price bid for natural gas Basis is $6.00/mmBtu or less; 1
b.    The annual ceiling price for natural gas commodity at the NYMEX Henry Hub is $10.00/mmBtu or less; and

BE IT FURTHER RESOLVED that the Assistant Superintendent for Business will report to the Board, in writing, within 24 hours after taking any action pursuant to this resolution; and 

BE IT FURTHER RESOLVED that this delegation of authority may be revoked at any time by action of this Board.
1This cost is for the transmission of gas

5.6    BE IT RESOLVED, that the Board of Education hereby approves the use of Phoenix Graphics for the printing and binding of the ballots for the November 29, 2022 District Bond Vote, in the amount of $4,250.00.

5.7    BE IT RESOLVED, that the Board of Education hereby approves the Agreement between the Chappaqua Central School District and Whalen’s Moving & Storage dated for the delivery and retrieval of the voting machines and privacy booths for the November 29, 2022 District Bond Vote, in the amount of $2,136.00, and authorizes the Board President to execute the agreement.

5.8    BE IT RESOLVED, that the Board of Education hereby approves an increase to purchase order #221031, in the amount of $34,716.98 for Chappaqua Transportation to cover expenses for summer 2022 ESY transportation, and authorizes the Board President to execute the increase document.

5.9    BE IT RESOLVED, that the Board of Education hereby approves Bid Award Renewal Recommendation #B2021-23:  HVAC Services-Preventive Maintenance and Time and Materials for Repairs, effective October 14, 2022 through October 13, 2023, to Atlantic Westchester, Inc., in the amount of $224,600.00.

5.10    WHEREAS, in a letter dated March 28, 2022, Bedford, Freeman & Worth Publishing Group, LLC, d/b/a BFW High School Publishers, has provided justification, as being the exclusive publisher and licensed distributor for the Biology for the AP Course 1e (including all eBooks and teacher resources) which will be used by the District in the high school Science program; and

NOW, THEREFORE BE IT RESOLVED, that the Board of Education hereby declares Bedford, Freeman & Worth Publishing Group, LLC, d/b/a BFW High School Publishers to be the sole vendor of the Biology for the AP Course 1e (including all eBooks and teacher resources), and not subject to competitive bidding under Section 103 of the General Municipal Law.

BE IT FURTHER RESOLVED, at the recommendation of the Superintendent per Board of Education Policy #6085, that the Board of Education hereby approves a proposal from Bedford, Freeman & Worth Publishing Group, LLC, d/b/a BFW High School Publishers for Biology for the AP Course 1e (including all eBooks and teacher resources), in the amount of $26.881.68 and authorizes the Board President to execute the agreement.  A copy of said agreement shall be incorporated by reference within the minutes of this meeting.

5.11    BE IT RESOLVED, that the Board of Education hereby approves the Services Agreement Reinstatement regarding 3rd party administrative services for the employer sponsored 403(b) plan for the 2022-2023 renewal year with Omni, in the amount of $12,839.00, and authorizes the Board President to execute the agreement.

5.12    WHEREAS, the Board of Education, in accordance with Article 5-A of the General Municipal Law, invited sealed bids for Lawn/Irrigation Sprinkler Services; and

WHEREAS, the bids were opened publicly on October 13th, 2022 at 2:00pm and zero bids were received at the time of opening for Lawn/Irrigation Sprinkler Services; and

WHEREAS, the Board of Education believes it to be in the best interests of the School District to reject and rebid Lawn/Irrigation Sprinkler Services;

THEREFORE, BE IT RESOLVED, that the Board of Education, in the best interests of the School District, hereby rejects the bid for Lawn/Irrigation Sprinkler Services, on the basis that zero bids were received for such Contract, and directs that it be rebid.

5.13    BE IT RESOLVED, that the Board of Education hereby approves an Budget Transfer in the amount of $89,976 to provide for additional funds to pay for cost of BOCES Coordination Insurance costs to properly reflect costs as Health Consortium Expenses, and authorizes the Board President to sign the transfer, and

BE IT ALSO RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #221123, in the amount of $89,976 to provide additional funds per the budget transfer, and authorizes the Board President to execute the increase document.

5.14    BE IT RESOLVED, that the Board of Education hereby approves CCSD Bid Award Recommendation #B2022-16:  Portable Toilet Services, to Got To Go Inc., for the 2022-23 school year, at various rates.

5.15     BE IT RESOLVED, that pursuant to Board of Education Policy 5030, after due deliberation, the Board has determined to uphold the determination made by the superintendent with respect to student number 704666; and

BE IT FURTHER RESOLVED, that the President of the Board of Education will notify the parents who petitioned the Board regarding the determination in this matter as reached by the Board at this meeting.

5.16     BE IT RESOLVED, that pursuant to paragraphs 4 and 10 of the Intermunicipal Cooperation Agreement between the Chappaqua Central School District and the Town of New Castle, for the Electronic Message Board at the Robert E. Bell Middle School property, dated July 21, 2017 (the “Agreement”), the Chappaqua Central School District Board of Education hereby terminates the Agreement, effective close of business on December 31, 2022, and directs the District Clerk to send a letter to the Town of New Castle giving notice of this resolution pursuant to paragraph 12 of the Agreement.

6.       BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:

6.1    An Agreement with EPEX, Inc. for energy procurement services during the 2022-23 school year.

6.2    An agreement with The Landmark Appraisal Group, Inc. for property appraisal services in the 2022-23 school year.

6.3    Agreement for Services with Samantha Potack for the 2022-23 school year.

6.4    Agreements with the following instructors for the Fall Chappaqua Continuing Education Program:

Green, Lori Canasta:  Beginner’s Series – Section B
Goldberg, Katie Mah Jongg:  Beginner’s Series – Section B

7.      Facilities
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting.

7.1    Change order GC-02 (Sustainability Research Center) approved by the Superintendent:
Project:  Sustainability Research Center
Contractor:  Empire Core Group, LLC
Description:  Labor, equipment and materials related to providing exhaust ductwork discovered to be missing in Classroom K-209.
Amount:  $7,334.50

7.2    Change order GC-02 (Boiler Room) approved by the Superintendent:
Project:  HGHS Boiler Room
Contractor:  Empire Core Group, LLC
Description:  Labor, equipment and materials to provide two (2) additional gas pilot regulators.
Amount:  $3,570.92

7.3    Change order GC-03 approved by the Superintendent:
Project:  HGHS Boiler Room
Contractor:  Empire Core Group, LLC
Description:  Investigated and isolated the source of the underground water leak; test diagnostics run on 4 separate pipes within the underground pipe sleeve.  Cap, furnish and installation of cancellation zone valve on ½” copper line. Main Water shutdown, furnish and installation of 2-1/2” ball valve as zone valves for existing domestic hot water line.  Furnish & installation of a new OS&Y valve at existing manhole.  Further diagnostic testing to determine all pipe routes and lines in the Auditorium pit, gym mechanical room pit & H Building.
Amount:  $39,178.75

8.      Financials

8.1    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Claims Auditor’s Report for September 2022.

9.      Notice of Future Meetings

Wednesday, November 16, 2022, 7:30 pm
Douglas Grafflin Elementary School Presentation
Douglas Grafflin Elementary School – 650 King Street

Tuesday, November 29, 2022, 7:00 am – 9:00 pm
District Bond Vote
Horace Greeley High School Gymnasium

10.        Adjournment 

Any person who seeks accommodation based upon disability should contact the District Clerk,
Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.chappaquaschools.org
Email: BoEducation@chappaquaschools.org

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