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Minutes July 6, 2022

OFFICIAL MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Wednesday, July 6, 2022, 6:30 PM
Horace Greeley High School - Auditorium

Call the Meeting to Order at 6:30 pm

Present:  Board of Education
    Hilary Grasso, President
    Cailee Hwang
    Ryan Kelsey
    Warren Messner
    Jane Kimmel Shepardson

Staff Members:
   Christine Ackerman, Superintendent of Schools
    Jamie Edelman, Assistant Superintendent for Pupil Personnel Services
    Adam Pease, Assistant Superintendent for Curriculum & Instruction
    Andrew Lennon, Assistant Superintendent for Business
    Liisa Elsner, District Clerk
    David Hayes, Public Relations Assistant

President Grasso called for a motion to open the public meeting.

Motioned by Warren Messner to open the public meeting at 6:31 pm.  Seconded by Cailee Hwang.  Motion carried 5-0. 

Motioned by Warren Messner to appoint Dr. Ackerman as District Clerk pro tempore.  Seconded by Cailee Hwang.  Motion carried 5-0. 

Motioned by Warren Messner to adjourn into Executive Session at 6:32 pm to discuss litigation, the employment history of particular persons, and to receive advice from counsel.  Seconded by Cailee Hwang.  Motion carried 5-0.

Reconvene public session at 7:30 p.m. at Horace Greeley High School – Auditorium.

Oath of office administered to newly elected Board members (Hilary Grasso and Ryan Kelsey) and Superintendent (Dr. Ackerman):  Liisa Elsner, School District Clerk

1.         Election of Board Officers (President and Vice President) for 2022-2023

2.         Presiding Officer:  Jane Kimmel Shepardson - Newly Elected Board President

3.         Appointments:  Warren Messner - Newly Elected Board Vice President; Liisa Elsner - School District Clerk

Oath of office administered to new officers and Superintendent:  Liisa Elsner, District Clerk

Oath of office administered to School District Clerk:  Board President Jane Kimmel Shepardson

4.       Recommended Action:  Reorganization Appointments

4.1       Appointments:

School District Treasurer       Cathleen Lynch           

Motioned by Ryan Kelsey to appoint Cathleen Lynch as School District Treasurer for the 2022-23 school year.  Seconded by Cailee Hwang.  Motion carried 5-0.

School District Deputy Treasurer       Andrew Lennon

Motioned by Cailee Hwang to appoint Andrew Lennon as School District Deputy Treasurer for the 2022-23 school year.  Seconded by Hilary Grasso.  Motion carried 5-0.

Central Treasurer-Extracurricular Activity Fund       Cathleen Lynch

Motioned by Hilary Grasso to appoint Cathleen Lynch as Central Treasurer – Extracurricular Activity Fund for the 2022-23 school year.  Seconded by Warren Messner.  Motion carried 5-0.

Attendance Officers       Building administrators

Motioned by Warren Messner to appoint building administrators or their designees as Attendance Officers for the 2022-23 school year.  Seconded by Ryan Kelsey.  Motion carried 5-0.

Asbestos Management Plan Designee       Joseph Gramando

Motioned by Ryan Kelsey to appoint Joseph Gramando as Asbestos management Plan Designee for the 2022-23 school year.  Seconded by Cailee Hwang.  Motion carried 5-0.

Claims Auditor       Jonathan Ross

Motioned by Cailee Hwang to appoint Jonathan Ross as Claims Auditor for the 2022-23 school year.  Seconded by Hilary Grasso.  Motion carried 5-0.

Co-Chief Emergency Officers       Joe Gramando, Andrew Lennon

Motioned by Hilary Grasso to appoint Joe Gramando and Andrew Lennon as Co-Chief Emergency Officers for the 2022-23 school year.  Seconded by Warren Messner.  Motion carried 5-0.

504 Compliance Officers/Title II ADA Compliance Officers       Asst. Supt. for Human Resources/Jamie Edelman

Motioned by Warren Messner to appoint the Assistant Superintendent for Human Resources and Jamie Edelman as 504/Title II ADA Compliance Officers for the 2022-23 school year.  Seconded by Ryan Kelsey.  Motion carried 5-0.

Student Disability Discrimination Compliance Coordinators       Asst. Supt. for Human Resources/Jamie Edelman

Motioned by Ryan Kelsey to appoint the Assistant Superintendent for Human Resources and Jamie Edelman as Student Disability Discrimination Compliance Coordinators for the 2022-23 school year.  Seconded by Cailee Hwang.  Motion carried 5-0.

CSE/CPSE Committee Members       List attached

Motioned by Cailee Hwang to appoint the individuals listed on the attached memo from Jamie Edelman and Karen Smith to the Committees on Special Education and Pre-School Special Education for the 2022-23 school year.  Seconded by Hilary Grasso.  Motion carried 5-0.

McKinney-Vento (Homeless) Liaisons       Lisa Bisceglia/Jamie Edelman

Motioned by Hilary Grasso to appoint Lisa Bisceglia and Jamie Edelman as McKinney-Vento (Homeless) Liaisons for the 2022-23 school year.  Seconded by Warren Messner.  Motion carried 5-0.

IHO Rotational List       List attached              

Motioned by Warren Messner that the rotational list of Impartial Hearing Officers, as determined by the New York State Department of Education be appointed for the 2022-23 school year.  The list shall also include the names of other certified impartial hearing officers requesting to serve in the District.  Impartial hearing officers shall be selected appointed and compensated in accordance with District Policy 3030.  Seconded by Ryan Kelsey.  Motion carried 5-0.

Medicaid Compliance Officers       Asst. Supt. for Human Resources/Jamie Edelman

Motioned by Ryan Kelsey to appoint the Assistant Superintendent for Human Resources and Jamie Edelman as Medicaid Compliance Officers for the 2022-23 school year.  Seconded by Cailee Hwang.  Motion carried 5-0.

Payroll Certification Officers       Andrew Lennon/Asst. Supt. for Human Resources

Motioned by Cailee Hwang to appoint Andrew Lennon and the Assistant Superintendent for Human Resources as Payroll Certification Officers for the 2022-23 school year.  Seconded by Hilary Grasso.  Motion carried 5-0.

Property Control Manager       Michael Trnik

Motioned by Hilary Grasso to appoint Michael Trnik as Property Control Manager for the 2022-23 school year.  Seconded by Warren Messner.  Motion carried 5-0.

Purchasing Agent       Michael Trnik

Motioned by Warren Messner to appoint Michael Trnik as Purchasing Agent for the 2022-23 school year.  Seconded by Ryan Kelsey.  Motion carried 5-0.

Records Management and Access Officer       Andrew Lennon

Motioned by Ryan Kelsey to appoint Andrew Lennon as Records Management and Access Officer for the 2022-23 school year.  Seconded by Cailee Hwang.  Motion carried 5-0.

School District Attorney       Shaw, Perelson, May and Lambert, LLP

Motioned by Cailee Hwang to appoint the firm of Shaw, Perelson, May & Lambert, LLP as the School District Attorney for the 2022-23 school year.  Seconded by Hilary Grasso.  Motion carried 5-0.

School District Auditor       PKF O’Connor Davies, LLP

Motioned by Hilary Grasso to appoint the firm of PKF O’Connor Davies, LLP as the School District Auditor for the 2022-23 school year.  Seconded by Warren Messner.  Motion carried 5-0.

Audit Committee Community Members        Chris Dalrymple, Alan Rosen

Motioned by Warren Messner to appoint Chris Dalrymple and Alan Rosen as community members of the Audit Committee for the 2022-23 school year.  Seconded by Ryan Kelsey.  Motion carried 5-0.

School District Bond Counsel       Hawkins, Delafield & Wood, LLP

Motioned by Ryan Kelsey to appoint the firm of Hawkins, Delafield & Wood, LLP as the School District Bond Counsel for the 2022-23 school year.  Seconded by Cailee Hwang.  Motion carried 5-0.

School District Fiscal Advisor       Bernard P. Donegan, Inc.

Motioned by Cailee Hwang to appoint the firm of Bernard P. Donegan, Inc. as the School District Financial Advisor for the 2022-23 school year.  Seconded by Hilary Grasso.  Motion carried 5-0.

Surrogate Parent       Amy Ansehl    

Motioned by Hilary Grasso to appoint Amy Ansehl as Surrogate Parent for the 2022-23 school year.  Seconded by Warren Messner.  Motion carried 5-0.

District Title IX Coordinators
Horace Greeley High School Principal, Geoff Curtis, Joseph Mazza, Deborah Alspach, Tonya Wilson, James Skoog

Motioned by Warren Messner to appoint the Horace Greeley High School Principal, Geoff Curtis, Joseph Mazza, Deborah Alspach, Tonya Wilson and James Skoog as District Title IX Coordinators for the 2022-23 school year.  Seconded by Ryan Kelsy.  Motion carried 5-0.

District Title IX Investigators       Asst. Supt. for Human Resources/ Jamie Edelman

Motioned by Ryan Kelsey to appoint the Assistant Superintendent for Human Resources and Jamie Edelman as District Title IX Investigators for the 2022-23 school year.  Seconded by Cailee Hwang.  Motion carried 5-0.

District Title IX Decision Makers       Asst. Supt. for Human Resources/ Jamie Edelman

Motioned by Cailee Hwang to appoint the Assistant Superintendent for Human Resources and Jamie Edelman as District Title IX Decision Makers for the 2022-23 school year.  Seconded by Hilary Grasso.  Motion carried 5-0.

District Title VI & Title VII Compliance Officers       Asst. Supt. for Human Resources/ Jamie Edelman

Motioned by Hilary Grasso to appoint the Assistant Superintendent for Human Resources and Jame Edelman as District Title VI & Title VII Compliance Officers for the 2022-23 school year.  Seconded by Warren Messner.  Motion carried 5-0.

DASA Coordinators
Horace Greeley High School Principal, Siska Brutsaert, Ronald Gamma, Lauralyn Stewart, Geoff Curtis, Jennifer Kean-Thompson, Joseph Mazza, Jessica Rappaport, Deborah Alspach, Ryan Spillane, Tonya Wilson, Ross Cooper, James Skoog, Alissa Stoever, Asst. Supt. for Human Resources, Jamie Edelman

Motioned by Warren Messner to appoint the Horace Greeley High School Principal, Siska Brutsaert, Ronald Gamma, Lauralyn Stewart, Geoff Curtis, Jennifer Kean-Thompson, Joseph Mazza, Jessica Rappaport, Deborah Alspach, Ryan Spillane, Tonya Wilson, Ross Cooper, James Skoog, Alyssa Stoever, the Assistant Superintendent for Human Resources and Jamie Edelman as DASA Coordinators for the 2022-23 school year.  Seconded by Ryan Kelsey.  Motion carried 5-0.

Depositories
Bank of New York, JP Morgan Chase, Bank of America, M&T Bank, TD Bank, BNY Mellon, Signature Bank, People’s United Bank, NY CLASS and NYLAF

Motioned by Ryan Kelsey to appoint Bank of New York, JP Morgan Chase, Bank of America, M&T Bank, TD Bank, BNY Mellon, Signature Bank, People’s United Bank, NY CLASS and NYLAF as Despositories for the 2022-23 school year.  Seconded by Cailee Hwang.  Motion carried 5-0.

Investments       Cathleen Lynch, Andrew Lennon

Motioned by Cailee Hwang that Cathleen Lynch, Treasurer and Andrew Lennon, Deputy Treasurer, be authorized to take appropriate action in the investment of school district funds during the 2022-23 school year.  Seconded by Hilary Grasso.  Motion carried 5-0.

Newspaper of record       The Journal News
Newspapers (other)       The Examiner or The New York Times

Motioned by Hilary Grasso that, for the purpose of advertising bids and other legal notices during the 2022-23 school year, The Journal News (as the newspaper of record), The Examiner and The New York Times be designated.  Seconded by Warren Messner.  Motion carried 5-0.

Petty Cash

Superintendent’s Office

$100

Douglas G. Grafflin Elementary School

$100

Roaring Brook Elementary School

$100

Westorchard Elementary School

$100

Horace Greeley High School

$100

Robert E. Bell Middle School

$100

Seven Bridges Middle School

$100

 

 

 

 

Motioned by Warren Messner that, in accordance with District Policy, petty cash in the above amounts be approved for the 2022-23 school year.  Seconded by Ryan Kelsey.  Motion carried 5-0.

Treasurer’s Bond
Amount of $100,000 as executed by NYSIR be approved as to form and sufficiency for the 2022-23 school year.

Motioned by Ryan Kelsey that the Treasurer’s Bond, in the amount of $100,000, as executed by NYSIR be approved as to form and sufficiency for the 2022-23 school year.  Seconded by Cailee Hwang.  Motion carried 5-0.

Data Protection Officer       Joshua Culwell-Block

Motioned by Cailee Hwang to appoint Joshua Culwell-Block as Data Protection Officer for the 2022-23 school year.  Seconded by Hilary Grasso.  Motion carried 5-0.

5.         Information Business Affairs

5.1       President’s Report - President Shepardson began her report by noting the following:

  • Thanking Hilary Grasso for her service as Board President during the 2021-22 school year.
  • Welcoming Ryan Kelsey to the Board.
  • Thanking District administrators for their work over the past couple of years and wishing them some “relax” time during the summer and complimenting them on a successful administrative retreat.  She then spoke briefly about the events of the retreat.
  • Reminding the community that a great deal of work gets done over the summer to prepare for the coming school year.

5.1.1    2022-2023 Board Committee/Liaison Assignments

Motioned by Warren Messner to approve Item 5.1.1 as stated above.  Seconded by Cailee Hwang.  Motion carried 5-0.    

5.2       Superintendent’s Report – Dr. Ackerman gave her community update noting the following:

  • Welcoming Ryan Kelsey to the Board.
  • Zauderer Property Update.
  • Chappaqua Children’s Workshop update regarding additional space in our schools.
  • Horace Greeley High School bridge issue.
  • Safety & Security Audit RFP update.
  • Dr. Pease gave an update on 8th Grade Algebra course offerings.
  • HGHS Principal Search process update.
  • Sharing a summer calendar and wishing everyone a wonderful summer.
  • Responding to Board Vice President Messner’s question regarding Naviance and SCOIR with a clarification of the process.

Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.  After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.

6.      Approvals & Ratifications

6.1       BE IT RESOLVED, that the Board of Education accepts the Minutes of the June 22, 2022  Board Meeting.

Motioned by Hilary Grasso to accept Item 6.1 as stated above.  Seconded by Cailee Hwang.  Motion carried 5-0.

7.       Recommended Action:   Personnel

Dr. Ackerman recommended Item 7.1 as stated below.

7.1       Instructional

Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2022/2023 school year, or earlier at the discretion of the Board of Education:

A-Voice – Language & Training Services, LLC.
Randall Ross
Dr. Kristin Roye

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Assistant to the Assistant Superintendent for HR - Elementary effective July 1, 2022 through June 30, 2023:

Alissa Stoever

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Assistant to the Assistant Superintendent for HR - Secondary effective July 1, 2022 through June 30, 2023:

Lauralyn Stewart

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed for Co-Curricular Activities for the 2022/2023 school year at the rate of $16.68 per point:

Douglas Grafflin Elementary School

Activity

Advisor

Points

March Madness Book Club

(.5) Ellen Paradiso

(.5) Kayla Castaneda

200

Student Book Share

(.5) Deborah Lenaghan

(.5) Sandi Schassler

100

Intramurals

(.5) David Boniello

(.5) Daniel Fanelli

150

Electronic Keyboard Club

Steven Listengart

150

Historical Club

Warren Whitney

150

Roaring Brook Elementary School

Activity

Advisor

Points

Student Service Organization

Melissa Billings

125

Bus Safety Advisor

William Woolard

75

TLC Coordinator

Donald DuPont

75

Intramurals

(.5) William Woolard

(.5) Elizabeth Lops

100

WRBS Studio Director

Diane Wendel

125

Fourth Grade Legacy Project

Diane Wendel

100

Social Justice Club

Carolyn Elwood

100

PTA Liaison

Susan Diskin

50

Westorchard Elementary School

Activity

Advisor

Points

March Madness Book Club

Andrea Schaber

150

Audio/Visual Coordinator

Rena Gavigan

50

Book Room Coordinator

Rena Gavigan

50

After School Music Club

Rena Gavigan

150

Bus Safety

Thomas Williams

160

4th Grade Gardening Club

Lisa Fitzgerald

100

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Assistant Director of Athletics effective for the 2022/2023 school year:

Matthew Simone

Resignation:
Mr. Raymond LaLuna, Teaching Assistant, Robert E. Bell Middle School, effective June 30, 2022.

Request for Childcare Leave of Absence:
Ms. Trisha Harrypersad, School Psychologist, Westorchard Elementary School, effective August 31, 2022 through October 31, 2022.

 Appointment: Probationary
Mr. Cayne Letizia, Teacher of English, Horace Greeley High School, to a probationary appointment in the tenure area of English, effective August 31, 2022 through August 30, 2026, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time.

Appointment: Part Time
Ms. Rachel Marino, Athletic Coordinator, District-Wide, effective August 22, 2022 through June 23, 2023.

Appointment: Coaching - Effective August 22, 2022 through November 1, 2022

Sport 

Level 

Coach

Step

Cross Country

Varsity Boys

Steven McKenney

3

 

Varsity Girls

James Howard

3

 

Varsity Assistant

Benedicte Calhoun

3

Cheerleading

Varsity Co-coach

(.5) Lauren Mazza

2

 

Varsity Co-coach

(.5) Amanda Fraioli

2

 

Junior Varsity Co-coach

(.5) Lauren Mazza

2

 

Junior Varsity Co-coach

(.5) Amanda Fraioli

2

Field Hockey

Varsity

Sukhwinder Sandhu

3

 

Varsity Assistant

Brittany Paulus

3

Football

Varsity

Joseph Kearns

3

 

Varsity Assistant

Peter Flora

3

 

Varsity Assistant

Johnny Gorton-Parker

3

 

Varsity Assistant

Michael Chaparro*

1

 

Junior Varsity

Robert Alspach

3

 

Junior Varsity Assistant

Tyler Esposito

3

 

Junior Varsity Assistant

Wallace Maher

2

Boys Soccer

Varsity

Donald Shropshire

3

 

Junior Varsity A

Alfredo Possante

3

 

Junior Varsity B

Daniel Fanelli

3

Girls Soccer

Varsity

Angela Russo

3

 

Varsity Assistant

Regina McKie

1

 

Junior Varsity A

Elizabeth Lops

3

 

Junior Varsity B

William Rose

2

Girls Swimming

Varsity

Margaret Kaplan

3

 

Varsity Assistant

Jeanne Kellachan

3

 

Diving

Michael Darland

3

Girls Tennis

Varsity

John Alkalay

3

 

Junior Varsity A

Robert Clark

3

 

Junior Varsity B

Gerard Sulli

3

Volleyball

Varsity

Daniela Castro

3

 

Junior Varsity A

Kelly-Anne Lonergan

3

 

Junior Varsity B

Theresa Swertfager

1

Appointment: Coaching - Effective September 8, 2022 through November 11, 2022

Sport 

Level 

Coach

Step

Cross Country

Modified - SB

Charles McKenna

3

 

Modified - Bell

Sean Halloran

1

Field Hockey

Modified – SB

Angelique Titre-Barnor

3

Football

Modified

Anthony Stewart

3

 

Modified Assistant

Skye Albert-Hall

3

 

Modified Assistant

David Fernandes

3

Volleyball

Modified – Bell

Jason Sclafani

3

 

Modified – SB Co-coach

Christine Catapano

3

 

Modified – SB Co-coach

Brady Kittredge

3

 

Modified Asst. – SB Co-coach

Christine Catapano

3

 

Modified Asst. -SB Co-coach

Brady Kittredge

3

*pending background check

Motioned by Warren Messner to approve Item 7.1 as stated above.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.

Dr. Ackerman recommended Item 7.2 as stated below.

7.2       Non-instructional

Appointment:
Cristina Martinez – Senior Custodian at Robert E. Bell Middle School, 40 hours/week, effective July 25, 2022.

Motioned by Warren Messner to approve Item 7.2 as stated above.  Seconded by Cailee Hwang.  Motion carried 5-0.

8.      Recommended Action:  Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.

8.1    CSE summaries (2021-22 School Year) reported to the Board on July 6, 2022.

8.2    CSE summaries (2022-23 School Year) reported to the Board on July 6, 2022.

8.3    BE IT RESOLVED, in accordance with Policy 9040, that based upon the recommendation of the Superintendent of Schools, employees in the following positions who are required to travel regularly among the buildings of the School District shall be entitled to a monthly car allowance of $200 for the 2022-23 school year as set forth below:

Assistant Superintendent for Curriculum and Instruction, Assistant Superintendent for Business, Assistant Superintendent for Human Resources and Leadership Development, Assistant Superintendent for Pupil Personnel Services, Director of K-12 Literacy, Director of Technology, Innovation & Mathematics, Director of Special Education and 504 Services, Director of Equity, Inclusion & Wellness, Associate Director of Technology & Communication and Director of Athletics, Physical Education & Health.

8.4    BE IT RESOLVED, in the event that the Principal of the Horace Greeley High School is not physically present in the High School on one or more days (or portions thereof,) during the 2022-23 school year, that either Siska Brutsaert, Ron Gamma, or Lauralyn Stewart, Assistant Principals be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that Geoff Curtis, Principal of the Robert E. Bell Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2022-23 school year, that Jennifer Kean-Thompson, Assistant Principal be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that Joseph Mazza, Principal of the Seven Bridges Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2022-23 school year, that Jessica Rappaport, Assistant Principal be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that Deborah Alspach, Principal of Douglas Grafflin Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2022-23 school year, that Ryan Spillane, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that Tonya Wilson, Principal of Roaring Brook Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2022-23 school year, that Ross Cooper, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that James Skoog, Principal of Westorchard Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2022-23 school year, that Alissa Stoever, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT FURTHER RESOLVED, that the District Clerk shall forward a copy of this resolution to each of the above referenced persons.

8.5    Supplemental Defense and Indemnification Resolution for the 2022-23 School Year

WHEREAS, Section 18 of the Public Officers Law of the State of New York authorizes municipal corporations, including Boards of Education, to adopt supplemental defense and indemnification provisions to those contained in the Education Law; and

WHEREAS, the statute authorizes Boards of Education to defend, indemnify and save harmless, members of boards of education and officers, agents and employees of the Boards of Education and parent volunteers in connection with any claims asserted or judgment obtained against such board members, officers, agents or employees, including former employees, in any State or Federal Court, or in the amount of any settlement of any such claim, provided the act or omission from which such judgment or claim arose occurred while the Board member, officer, agent or employee was acting within the scope of his or her office of employment;

NOW THEREFORE, BE IT RESOLVED that the Board of Education of the Chappaqua Central School District hereby adopts the supplemental defense and indemnification provisions contained in Section 18 of the Public Officers Law for its Board members, officers, agents and employees, and parent volunteers on school-based planning and shared decision making committees or other community volunteer performing volunteer service with the consent of the Board and/or Superintendent of Schools. This coverage shall supplement and shall be in addition to the coverage available to such employees under other enactments, including but not limited to the Education Law of the State of New York.

8.6    BE IT RESOLVED, that the Board of Education hereby approves PNW BOCES 2022-23 Contract of Services in the amount of $1,630,538.00 and authorizes the Board President and District Clerk to execute the agreement

8.7     BE IT RESOLVED, that the Board of Education hereby approves a retainer agreement, dated June 26, 2019, with PKF O’Connor Davies, LLP, effective July 1, 2021 for the 2022-23 school year, and authorizes the Board President to execute the Agreement.

8.8    BE IT RESOLVED, that the Board of Education hereby approves a retainer agreement with Shaw, Perelson, May & Lambert LLC, effective July 1, 2022 for the 2022-23 school year, and authorizes the Board President to execute this Agreement.

8.9    BE IT RESOLVED, that the Board of Education hereby approves a new 60 month postage meter agreement with Pitney Bowes for Douglas Grafflin, Roaring Brook and Westorchard Elementary Schools, Robert E. Bell and Seven Bridges Middle Schools, Horace Greeley High School, and the Education Center,  and authorizes the Board President to execute this agreement.

8.10    BE IT RESOLVED, that the Board of Education hereby accepts the recommendation of the Audit Committee to accept: 1) the Internal Audit Report – Review of Select Business Office Roles and Responsibilities and, 2) the School District Response to the Internal Audit Report, for the year ending June 30, 2022.

8.11    BE IT RESOLVED, that the Board of Education hereby approves the Aramark Contract Extension required by The Stated Education Department for the 2022-23 school year and authorizes the Superintendent and Board President to execute the extension of agreement.

8.12    WHEREAS, upon performing a condition inspection of the pedestrian bridge at Horace Greeley High School (“HGHS), at the District’s request, on June 4 and 10, 2022, Abeja Engineering PLLC determined that the pedestrian bridge is unsafe, cannot be used, and requires immediate repairs, including, but not limited to, replacement of Pier 1 columns, exposing the RC beams down to the reinforcing steel, replacement of corroded steel, and pouring new concrete around the new steel reinforcement; and

WHEREAS, the current condition of the pedestrian bridge at HGHS requires immediate action which cannot await normal permitting approval and competitive bidding, in order to assure that the pedestrian bridge is repaired prior to the start of school in September 2022, to assure the safety, health and welfare of the students, staff and visitors to HGHS, as well as to safeguard the School District’s property; and

WHEREAS, the Board is empowered to determine that the expense of these activities is an ordinary contingent expense within the meaning of §2023 of the New York State Education Law and §170.2(l) of the Regulations of the Commissioner of Education and that the project constitutes an emergency within the meaning of §103 of the General Municipal Law to allow for the repair of the pedestrian bridge and related activities on an immediate basis without the necessity of competitive bidding;

THEREFORE, BE IT RESOLVED, that the Board of Education hereby determines and declares that the cost of the repairs to the pedestrian bridge at HGHS, related work and incidental costs and expenses, constitutes an ordinary contingent expense within the meaning of §2023 of the Education Law and §170.2(l) of the Regulations of the Commissioner of Education, and constitutes an emergency within the meaning of §103 of the General Municipal Law and hereby authorizes the expenditure of those funds necessary for such purposes; and

BE IT FURTHER RESOLVED, that the Board hereby determines that the emergency repairs to the pedestrian bridge at HGHS, including related activities, will not have a significant environmental impact and declares this project a Type II Action pursuant to '617.5(c)(1) (maintenance or repair involving no substantial changes in the structure or facility) and/or (2) (replacement, rehabilitation or reconstruction of a structure or facility, in kind on the same site) and/or (10) (routine activities of educational institutions) of the State Environmental Quality Review Act regulations, and no further action is required; and

BE IT FURTHER RESOLVED, that the District Architect/Engineer are hereby authorized to immediately prepare any necessary specifications for this emergency project, and the Superintendent of Schools or designee is hereby authorized to file the necessary and proper paperwork with the New York State Education Department to proceed with the emergency repair of the pedestrian bridge at HGHS; and

BE IT FURTHER RESOLVED that the Board hereby authorizes the Superintendent of Schools or designee to make transfers between and within functional unit appropriations in the general fund in order to pay the costs of this ordinary contingent expense.

8.13    BE IT RESOLVED, that the Board of Education hereby approves an agreement for Claims Auditor Services with Jonathan Ross for the 2022-23 school year, in the amount of $120.00 per hour, and authorizes the Board President to execute this Agreement.

Motioned by Jane Kimmel Shepardson to approve Items 8.1 through 8.13 as stated above.  Seconded by Warren Messner.  Motion carried 5-0.

9.     BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:

9.1    An Agreement for Services with Christopher Emdin for the 2022-23 school year.

Motioned by Hilary Grasso to acknowledge Item 9.1 as stated above.  Seconded by Ryan Kelsey.  Motion carried 5-0.

10.    Facilities

11.     Financials

12.     Organization

12.1    Annual affirmation of all policies previously adopted by the Board.

Motioned by Warren Messner to approve Item 12.1 as stated above.  Seconded by Cailee Hwang.  Motion carried 5-0.

13.       Notice of Future Meetings

Tuesday, August 9, 2022, 7:30 pm
Horace Greeley High School – Auditorium
Tax Warrant

Wednesday, August 31, 2022, 10:30 am
Horace Greeley High School - Auditorium

14.      Adjournment

Motioned by Warren Messner to adjourn the meeting at 8:19 pm.  Seconded by Hilary Grasso.  Motion carried 5-0.

Respectfully submitted,

Liisa Elsner
District Clerk / Secretary to the Superintendent