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March 15 - Minutes

Minutes March 15, 2023

OFFICIAL MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Wednesday, March 15, 2023, 7:30PM
Horace Greeley High School - Academic Commons

Present:  Board of Education
    Warren Messner, Vice President
    Hilary Grasso
    Cailee Hwang
    Ryan Kelsey
Absent:  Warren Messner, Vice President

Staff Members:
    Christine Ackerman, Superintendent of Schools
    Andrew Lennon, Assistant Superintendent for Business
    Adam Pease, Assistant Superintendent for Curriculum & Instruction
    Jamie Edelman, Assistant Superintendent for Pupil Personnel Services
    Andrew Corsilia, Assistant Superintendent for Human Resources
    Adam Schoenbart, Associate Director of Technology & Communications
    Josh Culwell-Block, Director of Technology, Innovation & Mathematics
    David Hayes, Public Information Assistant
    Liisa Elsner, District Clerk

Motioned by Cailee Hwang to open the public meeting at 6:31 pm.  Seconded by Hilary Grasso.  Motion carried 4-0.  Board Vice President Warren Messner was absent.

Motioned by Cailee Hwang to appoint Dr. Christine Ackerman as District Clerk Pro Tempore.  Seconded by Hilary Grasso.  Motion carried 4-0.

Motioned by Cailee Hwang to adjourn into Executive Session at 6:32 pm to discuss matters of the employment history of particular persons, potential litigation, and to receive advice from counsel subject to Board approval.  Seconded by Hilary Grasso.  Motion carried 4-0.

Motioned by Hilary Grasso to reconvene the public meeting at 7:53 pm.  Seconded by Ryan Kelsey.  Motion carried 4-0.

1.       Information Business Affairs

1.1    President’s Report – President Jane Kimmel Shepardson gave her report as follows:

  • Thanking the PTA and League of Women Voters for their 3/13 Library and School Board Candidate Information night and reminding the community that nominating petitions may be picked up at the Library or with the School District Clerk and must be returned by end of business on April 17th.
  • Noting that the District’s Strategic Planning work is ongoing with another Planning Committee meeting scheduled for March 16th.

1.2    Superintendent’s Report – Dr. Ackerman gave her community update as follows:

  • Noting the 3rd reading of the Graduation Policy on the agenda.
  • Central Office Administrators gave their component updates on the District’s DEI work.
  • The District is working toward being able to offer AP Chinese in the 2023-24 school year.
  • Highlighting upcoming events and important dates.

Presentations:    Curriculum/Technology/Special Education/Athletics Budget Presentations

2.    Committee Reports
Wellness – Ryan Kelsey reported that food tastings are proceeding at the different schools and that the Committee is working on recommending a mental wellness policy to the Policy Committee.

Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.  After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.

3.      Approvals & Ratifications

3.1    BE IT RESOLVED, that the Board of Education hereby accepts the minutes of the March 8, 2023 Board of Education Meeting.

Motioned by Cailee Hwang to accept Item 3.1 as stated above.  Seconded by Hilary Grasso.  Motion carried 4-0.

3.2    Policy #4770:  Graduation – 3rd Reading & Adoption

BE IT RESOLVED, that the Board of Education hereby adopts Policy #4770:  Graduation.

Motioned by Jane Kimmel Shepardson to adopt Policy #4770:  Graduation as stated above.  Seconded by Ryan Kelsey.  Motion carried 4-0.

4.       Recommended Action:   Personnel

Dr. Ackerman recommended Item 4.1 as stated below.

4.1     Instructional

Resignation for Purposes of Retirement:
Ms. Jennifer Hough, Teacher of Physical Education, Robert E. Bell Middle School, effective June 30, 2023.

Motioned by Jane Kimmel Shepardson to approve Item 4.1 as stated above.  Seconded by Cailee Hwang.  Motion carried 4-0.


4.2    Non-instructional   

5.      Recommended Action:  Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.

5.1    CSE summaries (2022-23 School Year) reported to the Board on March 15, 2023.

5.2    CSE summaries (2023-24 School Year) reported to the Board on March 15, 2023.

5.3    BE IT RESOLVED, that the Board of Education hereby approves an amendment to a contract with the Carmel Central School District for educational services for one student during the 2022-23 school year which was approved at the November 17, 2022 Board of Education meeting, and authorizes the Board President to execute the amended contract.

5.4    BE IT RESOLVED, that the Board of Education hereby approves an amendment to a contract with the Pleasantville Union Free School District for educational services for one student during the 2022-23 school year which was approved at the October 19, 2022 Board of Education meeting, and authorizes the Board President to execute the amended contract.

5.5    BE IT RESOLVED, that the Board of Education hereby approves a gift from the Society for Science & The Public, in the amount of $8,000.00, in honor of 4 Horace Greeley High School students who are Regeneron Science Talent Search 2023 scholars.  This gift will be used by the science, math and/or engineering department.

5.6    BE IT RESOLVED, that the Board of Education hereby approves the terms of a Supplemental Memorandum of Agreement with the Chappaqua Administrators’ Association (CAA) bargaining unit dated March 9, 2023 regarding Article IV (G).  A copy of the SMOA shall be incorporated by reference within the minutes of this meeting.

5.7    BE IT RESOLVED, that the Board of Education approves Bid Award Recommendation CCSD #B2023-01:  Graduation Tent and Chair Rental for High School Graduation to Cantele Tent Rentals for the 2022-23 school year, in the amount of $37,129.00, and authorizes the Board President to execute the contract.

5.8    WHEREAS the District has New York State Education Department approval to replace the roof at Westorchard Elementary School, and

WHEREAS the District has advertised a request for bids for roofing replacement services under CCSD Bid #B2021-24, 

NOW THEREFORE BE IT RESOLVED, the Board of Education hereby awards the remainder of Westorchard Elementary School roof replacement project to General Maintenance Group as follows:

  • Roof Replacement Section  1,2,3,4,6,8,9 [29,945 sq.ft. at a unit rate of $32.00 per sq.ft.] not to exceed $958,240.00 and
  • BE IT FURTHER RESOLVED, the Board of Education hereby awards General Maintenance Group the following additional services as needed:
  • Preparation and treatment of Rusted Surfaces [$12.00 per sq.ft.]
  • Metal Decking replacement [$30.00 per sq.ft.]
  • Metal Coping [$30.00 per Lf]
  • Roof Drain replacement [$1,300 each x 18 drains] not to exceed $23,400.00

5.9    BE RESOLVED,  that the Board of Education hereby awards Environmental Maintenance Contractors, Inc (EMC) the following additional services, in relation to the Westorchard roof replacement, through the PNW BOCES Cooperative Bid #2021-02 for Asbestos and Mold Remediation as needed:

  • Removal and disposal of asbestos containing materials from the roofs [7,580 sq.ft. x $10.00 per sq.ft.] not to exceed $75,800.00

Motioned by Hilary Grasso to approve Items 5.1 through 5.9 as stated above.  Seconded by Ryan Kelsey.  Motion carried 4-0.

6.    BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:

6.1    An Agreement with Dr. Ryan Watkins for March 17, 2023.

Motioned by Ryan Kelsey to acknowledge Item 6.1 as stated above.  Seconded by Cailee Hwang.  Motion carried 4-0.

7.      Facilities

8.      Financials

9.      Notice of Future Meetings

Wednesday, March 22, 2023, 7:30 pm
Operations & Maintenance/Non-Instructional/Revenue/Tax Rates & Contingency Budget Presentations
Horace Greeley High School – Academic Commons

Wednesday, March 29, 2023, 7:30 pm
Budget Adoption
Horace Greeley High School – Auditorium

10.      Adjournment 

Motioned by Cailee Hwang to adjourn the meeting at 9:50 pm.  Seconded by Ryan Kelsey.  Motion carried 4-0.

Respectfully submitted,

Liisa Elsner
District Clerk / Secretary to the Superintendent