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March 15 - Agenda

Agenda March 15, 2023

Agenda

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Wednesday, March 15, 2023
Horace Greeley High School - Academic Commons

Presiding Officer: Jane Kimmel Shepardson
Pledge of Allegiance

6:30 pm     Proposed Executive Session to discuss matters of the employment history of particular persons, potential litigation, and to receive advice from counsel subject to Board approval.

Reconvene public meeting at 7:30 pm at Horace Greeley High School - Academic Commons

1.       Information Business Affairs

1.1    President’s Report

1.2    Superintendent’s Report

Presentation:    Curriculum & Instruction / Technology / Special Education / Athletics Budget Presentations

2.    Committee Reports

Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.  After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.

3.      Approvals & Ratifications

3.1    BE IT RESOLVED, that the Board of Education hereby accepts the minutes of the March 8, 2023 Board of Education Meeting.

3.2    Policy #4770:  Graduation – 3rd Reading & Adoption

4.      Recommended Action:   Personnel 

4.1    Instructional

Resignation for Purposes of Retirement:
Ms. Jennifer Hough, Teacher of Physical Education, Robert E. Bell Middle School, effective June 30, 2023.

4.2    Non-instructional   

5.    Recommended Action:  Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.

5.1    CSE summaries (2022-23 School Year) reported to the Board on March 15, 2023.

5.2    CSE summaries (2023-24 School Year) reported to the Board on March 15, 2023.

5.3    BE IT RESOLVED, that the Board of Education hereby approves an amendment to a contract with the Carmel Central School District for educational services for one student during the 2022-23 school year which was approved at the November 17, 2022 Board of Education meeting, and authorizes the Board President to execute the amended contract.

5.4    BE IT RESOLVED, that the Board of Education hereby approves an amendment to a contract with the Pleasantville Union Free School District for educational services for one student during the 2022-23 school year which was approved at the October 19, 2022 Board of Education meeting, and authorizes the Board President to execute the amended contract.

5.5    BE IT RESOLVED, that the Board of Education hereby approves a gift from the Society for Science & The Public, in the amount of $8,000.00, in honor of 4 Horace Greeley High School students who are Regeneron Science Talent Search 2023 scholars.  This gift will be used by the science, math and/or engineering department.

5.6    BE IT RESOLVED, that the Board of Education hereby approves the terms of a Supplemental Memorandum of Agreement with the Chappaqua Administrators’ Association (CAA) bargaining unit dated March 9, 2023 regarding Article IV (G).  A copy of the SMOA shall be incorporated by reference within the minutes of this meeting.

5.7    BE IT RESOLVED, that the Board of Education approves Bid Award Recommendation CCSD #B2023-01:  Graduation Tent and Chair Rental for High School Graduation to Cantele Tent Rentals for the 2022-23 school year, in the amount of $37,129.00, and authorizes the Board President to execute the contract.

5.8    WHEREAS the District has New York State Education Department approval to replace the roof at Westorchard Elementary School, and 
WHEREAS the District has advertised a request for bids for roofing replacement services under CCSD Bid #B2021-24, 

NOW THEREFORE BE IT RESOLVED, the Board of Education hereby awards the remainder of Westorchard Elementary School roof replacement project to General Maintenance Group as follows:

  • Roof Replacement Section  1,2,3,4,6,8,9 [29,945 sq.ft. at a unit rate of $32.00 per sq.ft.] not to exceed $958,240.00 and
  • BE IT FURTHER RESOLVED, the Board of Education hereby awards General Maintenance Group the following additional services as needed:
  • Preparation and treatment of Rusted Surfaces [$12.00 per sq.ft.]
  • Metal Decking replacement [$30.00 per sq.ft.]
  • Metal Coping [$30.00 per Lf]
  • Roof Drain replacement [$1,300 each x 18 drains] not to exceed $23,400.00

5.9    BE RESOLVED,  that the Board of Education hereby awards Environmental Maintenance Contractors, Inc (EMC) the following additional services, in relation to the Westorchard roof replacement, through the PNW BOCES Cooperative Bid #2021-02 for Asbestos and Mold Remediation as needed:

  • Removal and disposal of asbestos containing materials from the roofs [7,580 sq.ft. x $10.00 per sq.ft.] not to exceed $75,800.00

6.      BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:

6.1    An Agreement with Dr. Ryan Watkins for March 17, 2023.

7.      Facilities

8.      Financials

9.      Notice of Future Meetings

Wednesday, March 22, 2023, 7:30 pm
Operations & Maintenance/Non-Instructional/Revenue/Tax Rates & Contingency Budget Presentations
Horace Greeley High School – Academic Commons

Wednesday, March 29, 2023, 7:30 pm
Budget Adoption
Horace Greeley High School – Auditorium

10.         Adjournment

Any person who seeks accommodation based upon disability should contact the District Clerk,
Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.chappaquaschools.org
Email: BoEducation@chappaquaschools.org

PLEASE TURN OFF ALL CELL PHONES DURING MEETING