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August 31 - Minutes

Minutes August 31, 2022

OFFICIAL MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Wednesday, August 31, 2022, 10:00 AM
Horace Greeley High School - Academic Commons

Present:  Board of Education
    Jane Kimmel Shepardson, President
    Warren Messner, Vice President
    Hilary Grasso
    Cailee Hwang
    Ryan Kelsey

Staff Members:
   Christine Ackerman, Superintendent of Schools
    Adam Pease, Assistant Superintendent for Curriculum & Instruction
    Andrew Lennon, Assistant Superintendent for Business
    Jamie Edelman, Assistant Superintendent for Pupil Personnel Services
    Liisa Elsner, District Clerk 

Motioned by Warren Messner to open the meeting at 9:50 am.  Seconded by Cailee Hwang.  Motion carried 5-0.

Motioned by Warren Messner to adjourn into Executive Session at 9:51 am to discuss matters of health and safety, and litigation.  Seconded by Cailee Hwang.  Motion carried 5-0.

Motioned by Ryan Kelsey to reconvene the public meeting at 10:16 am.  Seconded by Hilary Grasso.  Motion carried 5-0.

1.       Information Business Affairs

1.1    President’s Report – President Shepardson welcomed all to the District’s “Opening Day” Board meeting and noted the following:

  • Congratulating staff who were recognized for reaching the 25 year landmark with the District and thanking them for their dedication to the students of CCSD.
  • Remarking on the excellence of Christopher Emdin’s keynote address, Dr. Ackerman’s opening remarks and remarks by Mike DeBellis (CCT President) and Tara Ramirez (PTA President).
  • The BOE would also be attending the opening of the Sustainability Research Center later in the morning.
  • Dr. Ackerman will give updates on a number of items such as the Buttonhook property, the Continuity of Learning Plan (on the agenda for approval).  Information will be posted to the District’s website,
  • There are items on the agenda which are first steps regarding a possible bond proposal regarding facilities, infrastructure and safety projects.
  • The Board will be notifying community members who have applied to the various committees by the end of next week.

1.2    Superintendent’s Report – Dr. Ackerman gave her community update noting the following:

  • Welcoming Andrew Corsilia to the Central Office team.
  • Thanking President Shepardson and Tara Ramirez for their comments at the morning staff meeting.
  • Noting the Student Code of Conduct and District Safety Plan that will be adopted at this meeting.
  • Noting the Building Condition Survey & Five Year Plan that will be accepted at this meeting and thanking Erik Kaeyer of KG&D,
  • Zauderer Property – one bid was submitted in the RFP process and the DEP will give the District additional feedback within the next three weeks.
  • Safety & Security Audit update and timeline.
  • Covid procedure updates.
  • Enrollment.
  • Upcoming Events and Important Dates
  • Facilities Planning Presentation #2 – summarized discussions held on 8/11 and presented potential propositions for work needed along with improvements that should be made and security measures to consider.

Motioned by Warren Messner to pause the public meeting at 11:21 am.  Seconded by Hilary Grasso.  Motion carried 5-0.

Motioned by Jane Kimmel Shepardson to resume the public meeting at 11:55 pm.  Seconded by Warren Messner.  Motion carried 5-0.

2.      Committee Reports

Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.  After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.

3.      Approvals & Ratifications

3.1    BE IT RESOLVED, that the Board of Education hereby accepts the minutes of the August 9, 2022 Board of Education Meeting.

3.2    BE IT RESOLVED, that the Board of Education hereby accepts the minutes of the August 11, 2022 Special Board of Education Meeting.

3.3    BE IT RESOLVED, that the Board of Education hereby accepts the minutes of the August 23, 2022 Special Board of Education Meeting.

Motioned by Hilary Grasso to accept Items 3.1 through 3.3 as stated above.  Seconded by Ryan Kelsey.  Motion carried 5-0.

3.4    BE IT RESOLVED, that the Board of Education hereby adopts the 2022-23 Student Code of Conduct (Policy #5030).

Motioned by Warren Messner to adopt the 2022-23 Student Code of Conduct (Policy #5030).  Seconded by Cailee Hwang.  Motion carried 5-0.

3.5    BE IT RESOLVED, that the Board of Education hereby adopts the 2022-23 District Safety Plan.

Motioned by Hilary Grasso to adopt the 2022-23 District Safety Plan.  Seconded by Ryan Kelsey.  Motion carried 5-0.

3.6    BE IT RESOLVED, that the Board of Education hereby adopts Regulation #7000:  Schedule of Fees for Community Use of District Facilities 2022-23 – 2nd Reading and Adoption.

Motioned by Jane Kimmel Shepardson to adopt Regulation #7000:  Schedule of Fees for Community Use of District Facilities 2022-23.  Seconded by Cailee Hwang.  Motion carried 5-0.

3.7    BE IT RESOLVED, that the Board of Education hereby accepts the 2022 Building Conditions Surveys and the 5 Year Capital Plan as presented by KG&D Architects.

Motioned by Warren Messner to accept the 2022 Building Conditions Surveys and the 5 Year Capital Plan as presented by KG&D Architects.  Seconded by Ryan Kelsey.  Motion carried 5-0.

4.      Recommended Action:   Personnel 

Dr. Ackerman recommended Item 4.1 as amended below.

4.1    Instructional

Resolution:
BE IT RESOLVED, that the Board of Education hereby appoints Andrew Corsilia, Assistant Superintendent for Human Resources and Leadership Development as the following: 504 Compliance Officer/Title II ADA Compliance Officer, Student Disability Discrimination Compliance Coordinator, Medicaid Compliance Officer, Payroll Certification Officer, District Title IX Decision Maker, District Title VI & Title VII Compliance Officer and DASA Coordinator for the 2022-23 school year, effective August 16, 2022.

BE IT RESOLVED, that the Board of Education hereby appoints Dr. Sandra Sepe as the following: District Title IX Coordinator and DASA Coordinator for the 2022-23 school year, effective August 31, 2022.

BE IT RESOLVED, that the Board of Education hereby appoints Dr. Joseph Sullivan as a DASA Coordinator for the 2022-23 school year, effective September 24, 2022.

Resolution:
BE IT RESOLVED, that the daily rate for BOCES Interns will be increased from $85.00 to $100.00 effective for the 2022/2023 school year.

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:

Michael Chaparro
Dimple Kirtikar
Brigid O’Mara

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitutes at the Building Specific substitute teacher rate:

Linda Bosco – Douglas Grafflin Elementary School
Samantha LaBarbera – Douglas Grafflin Elementary School
Amanda Eisner – Westorchard Elementary School
Sabrina Jakobsen – Seven Bridges Middle School

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as a paid intern at the daily rate of $100.00 for the 2022/2023 school year through the PNW BOCES Internship Program:
Olivia Robertson (pending background check)

Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2022/2023 school year, or earlier at the discretion of the Board of Education:

Accucare Nursing and Home Care
Kole’s Occupational Therapy Services P.C.

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed below to work in the Chappaqua Summer Extended School Year Program from July 1, 2022 through August 12, 2022, or earlier at the discretion of the Board of Education.

Moira McKenna – Teaching Assistant

Resolution:
BE IT RESOLVED that, the Board of Education hereby amends the appointment date of Christine Free, Teacher of Music, Westorchard Elementary School, from August 31, 2022 to September 23, 2022, that was previously approved at the August 23, 2022 Board of Education meeting.

BE IT RESOLVED that, the Board of Education hereby amends the appointment date of Jennifer Lazerson, Teacher of Special Education, Robert E. Bell Middle School, from August 31, 2022 to September 26, 2022, that was previously approved at the August 23, 2022 Board of Education meeting.

BE IT RESOLVED that, the Board of Education hereby amends the appointment date of Joseph Sullivan, Assistant Principal, Horace Greeley High School, from September 24, 2022 to September 26, 2022, that was previously approved at the August 23, 2022 Board of Education meeting.

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as Department Chairpersons for the 2022/2023 school year:

Robert E Bell Middle School

Grade Level Leader
5th Grade Eileen Kenna
6th Grade Patricia Adams
7th Grade Gabriella Rubeo
8th Grade Annie Madden
Specials Laura Abbatantuono
Special Education Building Coordinator Mary Comparetto

Seven Bridges Middle School

Grade Level Leader
7th Grade Mallory Chinn
8th Grade Jamie Egan

Roaring Brook Elementary School

Department Chairperson
Scheduled Specials Donald Hiller-DuPont

District-wide

Department Chairperson
K-12 Related Services Anne DeCora
K-12 Psychological/Social Work Jennifer Mezzancello
K-12 Committee on Special Education Rosa Amendola
K-12 Committee on Special Education Joseph Drew
K-12 Committee on Special Education Rebecca Hale
MS English Marissa DeFranca
MS World Language  Amy Durante
MS Science Annie Madden
MS Counseling Katie King
MS Special Area 1 (PE, Health, FACS) Ellen Moskowitz
MS Special Area 2 (Art, Music, Tech) Stanley Serafin
K-12 Music Kathleen Feldman
K-12 Art Zachary Arnold
K-12 Library Pamela Schembri

Resignation:
Ms. Megan Wilson, Teacher of Reading, Roaring Brook Elementary School, effective September 24, 2022.

Ms. Kelley-Anne Lonergan, JV Volleyball A coach, Horace Greeley High School, effective August 19, 2022.

Ms. Theresa Swertfager, JV Volleyball B coach, Horace Greeley High School, effective August 19, 2022.

Request for Discretionary Leave of Absence:
Mr. Charles Buchanan, Teaching Assistant, Horace Greeley High School, effective August 31, 2022 through November 30, 2022.

Appointment: Long-term Substitute
Mr. Charles Buchanan, Teacher of Special Education, Horace Greeley High School, effective August 31, 2022 through November 30, 2022 (or earlier at the discretion of the Board of Education).

Ms. Jessica Hanson, Teacher of Special Education, Roaring Brook Elementary School, effective August 31, 2022 through October 31, 2022 (or earlier at the discretion of the Board of Education).

Appointment: Coaching – Effective August 22, 2022 through November 1, 2022

Sport Level Coach Step
Volleyball Junior Varsity A Theresa Swertfager 1
Volleyball Junior Varsity B Kelley-Anne Lonergan 3
Football Junior Varsity Assistant Benjamin Potash 2

Motioned by Jane Kimmel Shepardson to approve Item 4.1 as stated above.  Seconded by Cailee Hwang.  Motion carried 5-0.

Dr. Ackerman recommended Item 4.2 as stated below.

4.2    Non-instructional   

Resignations:
Maria G. Londono-Cabello, resigned her position as Teacher Aide at Seven Bridges Middle School, effective July 13, 2022.

Amanda Eisner, resigned her position as Teacher Aide at Westorchard Elementary School, effective August 16, 2022.

Evelyn Muniz-Flores, resigned her position as Senior Office Assistant-Automated Systems at the Education Center, effective August 25, 2022.

Vicki Jeffery, resigned her position as Office Assistant-Automated Systems (10 mos) at Horace Greeley High School, effective September 1, 2022.

Appointments:
Daniele Catalioti, Cleaner at Douglas G. Grafflin Elementary School, 40 hours/week, at an annual salary of $42,648 (pro-rated), Step 1 of the CSEA Contract, plus the night differential of $2,116, effective August 29, 2022

Francisco Serna, Cleaner at Horace Greeley High School, 40 hours/week at an annual salary of $42,648 (pro-rated), Step 1 of the CSEA Contract, plus the night differential of $2,116, effective September 6, 2022.

Megan Gulotta, Health Aide (Session) at Westorchard Elementary School, 17.5 hours/week at an annual salary of $13,396, Step 3 of the COSA Contract, effective September 6, 2022.

Sean Flanagan, Teacher Aide at Seven Bridges Middle School, 18.75 hours/week (Session) at $17 per hour, per COSA contract, effective September 6, 2022.
Resolutions:

BE IT RESOLVED that, the Board of Education hereby authorizes an administrative leave of absence, without pay, for Mary Miele, effective July 18, 2022, through July 22, 2022 and August 15, 2022 through August 19, 2022.

BE IT RESOLVED that, the Board of Education hereby authorizes an administrative leave of absence, without pay, for Francesca Zacarolli, effective August 8, 2022 through August 12, 2022.

BE IT RESOLVED that, upon the recommendation of the Superintendent, the Board of Education hereby approves an Employment Related Agreement regarding Employee #6390, as presented to the Board at this meeting.  A copy of said Agreement shall be incorporated by reference within the minutes of this meeting.

BE IT RESOLVED that, upon the recommendation of the Superintendent, the Board of Education hereby approves an Employment Related Agreement regarding Employee #3826, as presented to the Board at this meeting.  A copy of said Agreement shall be incorporated by reference within the minutes of this meeting.

Motioned by Hilary Grasso to approve Item 4.2 as stated above.  Seconded by Ryan Kelsey.  Motion carried 5-0.

5.      Recommended Action:  Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.

5.1    CSE summaries (2021-22 School Year) reported to the Board on August 31, 2022.

5.2    CSE Summaries (2022-23 School Year) reported to the Board on August 31, 2022.

5.3     BE IT RESOLVED, that the Board of Education hereby approves a contract with the Summit School at Nyack for educational services for one student (#xxxxx4), effective July 1, 2022 through June 30, 2023, and authorizes the Board President to execute the contract.

5.4    BE IT RESOLVED, that the Board of Education hereby approves a contract with the Summit School at Nyack for educational services for one student (#xxxxx8), effective July 1, 2022 through June 30, 2023, and authorizes the Board President to execute the contract.

5.5    BE IT RESOLVED, that the Board of Education hereby approves a contract with the Summit School at Nyack for educational services for one student (#xxxxx9), effective July 1, 2022 through June 30, 2023, and authorizes the Board President to execute the contract.

5.6    BE IT RESOLVED, that the Board of Education hereby approves a proposal for professional services from KG&D Architects, PC, dated August 18, 2022, for Pre Bond Planning, in the amount of $24,000.00, and authorizes the Board President to execute this agreement.

5.7    BE IT RESOLVED, that the Board of Education hereby approves an Agreement for Consultant Services with Acture Solutions, Inc., for hardware and software technology support, network administration and database management, effective October 1, 2022 through September 30, 2023, in the amount of $98,170.71 per month, and authorizes the Board President to execute this Agreement.

5.8    BE IT RESOLVED, that the Board of Education hereby approves an Agreement with Sivic Solutions Group, LLC, effective July 1, 2022 to June 30, 2023, at a fixed fee of $7,200.00 per year and a contingency fee of 15% of Federal Medicaid revenues over and above the District revenues of #90,000 per year that the District is entitled to retain, based upon approval claims for services provided to special education classified students, and authorizes the Board President to execute this Agreement.

5.9    BE IT RESOLVED, that the Board of Education hereby approves an Agreement for Services with Shelly DuBose for Mathematics Professional Development and Curriculum Alignment during the 2022-23 school year in an amount not to exceed $31,200.00, and authorizes the Board President to execute this Agreement.

5.10    BE IT RESOLVED, that the Board of Education approves an Agreement with Hawthorne Foundation, Inc. d/b/a Hawthorne Country Day School, effective July 5, 2022 through August 12, 2022 and September 12, 2022 through June 23, 2023 for provision of a special education program based on the New York State Education Department and the Office of Children and Family Services rates as outlined in Schedule B of the Agreement, and authorizes the Board President to execute the agreement.

5.11    BE IT RESOLVED that the Board of Education approves the Contract with Bedford Central School District for the Hillside program for the 2022-23 school year at the rate set by New York State Education Department, and authorizes the Board President to execute this Agreement.  

5.12    BE IT RESOLVED, that the Board of Education hereby approves an agreement with JJN Consulting for a Community Safety Survey, in the amount not to exceed $20,000.00, and authorizes the Board President to execute the agreement.

5.13    BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the District’s 2022-23 School Year Continuity of Learning Plan, as presented to the Board at this meeting.

5.14    WHEREAS, the resolution approving the execution of the 2022-23 tax warrant indicated the incorrect amount, but the underlying tax warrant and back-up documents were correct; 

NOW THEREFORE BE IT RESOLVED, that the Board of Education hereby amends the resolution approving the execution of the 2022-23 tax warrant by correcting the amount of the tax warrant to $117,107,287.

5.15    RESOLUTION  DECLARING INTENT TO SERVE AS SEQRA LEAD AGENCY

District-Wide Capital Improvements

WHEREAS, the Board of Education of the Chappaqua Central School District (the “Board”) is considering a District-wide capital project to repair, upgrade and improve infrastructure upon properties of the District; and 

WHEREAS, the capital project under consideration entails building construction, land disturbance and related activities at Douglas Grafflin Elementary School, Westorchard Elementary School, Roaring Brook Elementary School, Robert E. Bell Middle School, Seven Bridges Middle School, and Horace Greeley High School, all located in the Hamlet of Chappaqua, Town of New Castle, Westchester County NY (collectively, the “Proposed Project”); and  

WHEREAS, the Proposed Project will require permits and/or approvals from the New York State Education Department and other agencies prior to implementation; and

WHEREAS, the Proposed Project is preliminarily classified as an Unlisted Action pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and its implementing regulations, 6 NYCRR Part 617; and

WHEREAS, the Board has determined that a coordinated review, pursuant to SEQRA and its implementing regulations, is appropriate and that it should serve as lead agency for this purpose.

NOW, THEREFORE, BE IT RESOLVED, that pursuant to SEQRA and its implementing regulations, the Board concludes that it is the appropriate agency to serve as lead agency for the coordinated environmental review of the Proposed Project; and

BE IT FURTHER RESOLVED, that the Board hereby declares its intent to be lead agency for the coordinated SEQRA review of the Proposed Project; and

BE IT FURTHER RESOLVED, that the Board hereby authorizes the School District Clerk to circulate a copy of this Resolution and the Notice of Intent to Serve as Lead Agency, together with a Project Description and Part 1 of the SEQRA Environmental Assessment Form (“EAF”) to all involved and interested agencies.

5.16    BE IT RESOLVED, that the Board of Education hereby awards the mini-bid for Security Guard Services under New York State OGS Contract award 23106 to Allied Universal effective September 1, 2022. 

5.17    BE IT RESOLVED, that the Board President and Superintendent of Schools are hereby authorized to execute a Memorandum of Understanding with Allied Universal Security ("Allied”) for security services between the District and Summit, in accordance with Section 2801-a(10), Education Law, and authorizes the Superintendent.  A copy of such Memorandum of Understanding is incorporated by reference within the minutes of this meeting.

Motioned by Ryan Kelsey to approve Items 5.1 through 5.17 as stated above.  Seconded by Hilary Grasso.  Motion carried 5-0.

6.      BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:

6.1    An Agreement for Services with Marilee Sprenger for professional development services on August 22, 2022.

6.2    An Agreement for Services with Evan Madin for professional development services during the 2022-23 school year.

6.3    An Agreement for Services with Emdin Support Services for a Keynote Address on August 31, 2022.

Motioned by Warren Messner to acknowledge Items 6.1 through 6.3 as stated above.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.

7.      Facilities

8.      Financials

8.1    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Claims Auditor’s Report for July 2022.

8.2    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Treasurer’s Report for July 2022.

8.3    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Appropriation Status Report for July 2022.

8.4    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Revenue Status Report for July 2022.

Motioned by Warren Messner to acknowledge receipt of Items 8.1 through 8.4 as stated above.  Seconded by Hilary Grasso.  Motion carried 5-0.

9.       Notice of Future Meetings

Wednesday, September 14, 2022, 7:30 pm
District Performance Report
Horace Greeley High School – Auditorium

Wednesday, September 21, 2022, 7:30 pm
Audit Approval
Horace Greeley High School - Auditorium

10.       Adjournment 

Motioned by Warren Messner to adjourn the meeting at 12:05 pm.  Seconded by Hilary Grasso.  Motion carried 5-0.

Respectfully submitted,

Liisa Elsner
District Clerk / Secretary to the Superintendent