Agenda July 6, 2022

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, July 6, 2022
Horace Greeley High School - Auditorium

Presiding Officer: Hilary Grasso
Pledge of Allegiance

Livestream Video Link

Call the Meeting to Order at 6:30 pm

Proposed Executive Session to discuss litigation, the employment history of particular persons and to receive advice from counsel, subject to Board approval.

Reconvene public session at 7:30 p.m. at Horace Greeley High School – Auditorium.

Oath of office administered to newly elected Board members (Hilary Grasso and Ryan Kelsey) and Superintendent (Dr. Ackerman):  Liisa Elsner, School District Clerk

1. Election of Board Officers (President and Vice President) for 2022-2023

2. Presiding Officer:  Jane Kimmel Shepardson - Newly Elected Board President

3. Appointments:  Warren Messner – Newly Elected Board Vice President; Liisa Elsner - School District Clerk

Oath of office administered to new officers and Superintendent:  Liisa Elsner, District Clerk

Oath of office administered to School District Clerk:  Board President Jane Kimmel Shepardson

4.      Recommended Action:  Reorganization Appointments

4.1    Appointments:

School District Treasurer	Cathleen Lynch
School District Deputy Treasurer	Andrew Lennon
Central Treasurer - Extracurricular Activity Fund	Cathleen Lynch
Attendance Officers	Building administrators
Asbestos Management Plan Designee	Joseph Gramando
Claims Auditor	Jonathan Ross
Co-Chief Emergency Officers	Joe Gramando & Andrew Lennon
504 Compliance Officers/Title II ADA Compliance Officers	Asst. Supt. for Human Resources, Jamie Edelman
Student Disability Discrimination Compliance Coordinators	Asst. Supt. for Human Resources, Jamie Edelman
CSE/CPSE Committee Members	List attached
McKinney-Vento Homeless Liaisons	Lisa Bisceglia, Ellen Doherty
IHO Rotational List	List attached
Medicaid Compliance Officer	Asst. Supt. for Human Resources, Jamie Edelman
Payroll Certification Officers	Andrew Lennon, Asst. Supt. for Human Resources
Property Control Manager	Michael Trnik
Purchasing Agent	Michael Trnik
Records Management and Access Officer	Andrew Lennon
School District Attorney	Shaw, Perelson, May, and Lambert, LLP
School District Auditor	PKF O’Connor Davies, LLP
Audit Committee Community Members	Chris Dalrymple, Alan Rosen
School District Bond Counsel	Hawkins, Delafield & Wood, LLP
School District Fiscal Advisor	Bernard P. Donegan, Inc.
Surrogate Parent	Amy Ansehl
District Title IX Coordinators	Horace Greeley High School Principal Geoff Curtis, Joseph Mazza, Deborah Alspach, Tonya Wilson, James Skoog
District Title IX Investigators	Asst. Supt. for Human Resources, Jamie Edelman
District Title IX Decision Makers	Asst. Supt. for Human Resources, Jamie Edelman
District Title VI & Title VII Compliance Officers	Asst. Supt. for Human Resources, Jamie Edelman
DASA Coordinators	Horace Greeley High School Principal, Siska Brutsaert, Ronald Gamma, Lauralyn Stewart, Geoff Curtis, Jennifer Lean-Thompson, Joseph Mazza, Jessica Rappaport, Deborah Alspach, Ryan Spillane, Tonya Wilson, Ross Cooper, James Skoog, Alissa Stoever, Asst. Supt. for Human Resources, Jamie Edelman
Depositories	Bank of New York, JP Morgan Chase, Bank of America, M&T Bank, TD Bank, BNY Mellon, Signature Bank, People’s United Bank, NY CLASS and NYLAF
Investments	Cathleen Lynch, Andrew Lennon
Newspaper of record	The Journal News
Newspapers (other)	The Examiner or The New York Times
Petty Cash Superintendent’s Office Douglas G. Grafflin Elementary School Roaring Brook Elementary School Westorchard Elementary School Horace Greeley High School Robert E. Bell Middle School Seven Bridges Middle School	$100 $100 $100 $100 $100 $100 $100
Treasurer’s Bond	Amount of $100,000 as executed by NYSIR be approved as to form and sufficiency for the school year 2022-2023.
Data Protection Officer	Joshua Culwell-Block

5.      Information Business Affairs

5.1      President’s Report

5.1.1    2022-2023 Board Committee/Liaison Assignments

5.2     Superintendent’s Report

Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.  After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.

6.      Approvals & Ratifications

6.1       BE IT RESOLVED, that the Board of Education accepts the Minutes of the June 22, 2022  Board Meeting.

7.        Recommended Action:   Personnel

7.1       Instructional

Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2022/2023 school year, or earlier at the discretion of the Board of Education:

A-Voice – Language & Training Services, LLC.
Randall Ross
Dr. Kristin Roye

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Assistant to the Assistant Superintendent for HR - Elementary effective July 1, 2022 through June 30, 2023:

Alissa Stoever

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Assistant to the Assistant Superintendent for HR - Secondary effective July 1, 2022 through June 30, 2023:

Lauralyn Stewart

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed for Co-Curricular Activities for the 2022/2023 school year at the rate of $16.68 per point:

Douglas Grafflin Elementary School

Activity	Advisor	Points
March Madness Book Club	(.5) Ellen Paradiso (.5) Kayla Castaneda	200
Student Book Share	(.5) Deborah Lenaghan (.5) Sandi Schassler	100
Intramurals	(.5) David Boniello (.5) Daniel Fanelli	150
Electronic Keyboard Club	Steven Listengart	150
Historical Club	Warren Whitney	150

Roaring Brook Elementary School

Activity	Advisor	Points
Student Service Organization	Melissa Billings	125
Bus Safety Advisor	William Woolard	75
TLC Coordinator	Donald DuPont	75
Intramurals	(.5) William Woolard (.5) Elizabeth Lops	100
WRBS Studio Director	Diane Wendel	125
Fourth Grade Legacy Project	Diane Wendel	100
Social Justice Club	Carolyn Elwood	100
PTA Liaison	Susan Diskin	50

Westorchard Elementary School

Activity	Advisor	Points
March Madness Book Club	Andrea Schaber	150
Audio/Visual Coordinator	Rena Gavigan	50
Book Room Coordinator	Rena Gavigan	50
After School Music Club	Rena Gavigan	150
Bus Safety	Thomas Williams	160
4th Grade Gardening Club	Lisa Fitzgerald	100

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Assistant Director of Athletics effective for the 2022/2023 school year:

Matthew Simone

Resignation:
Mr. Raymond LaLuna, Teaching Assistant, Robert E. Bell Middle School, effective June 30, 2022.

Request for Childcare Leave of Absence:
Ms. Trisha Harrypersad, School Psychologist, Westorchard Elementary School, effective August 31, 2022 through October 31, 2022.

 Appointment: Probationary
Mr. Cayne Letizia, Teacher of English, Horace Greeley High School, to a probationary appointment in the tenure area of English, effective August 31, 2022 through August 30, 2026, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time.

Appointment: Part Time
Ms. Rachel Marino, Athletic Coordinator, District-Wide, effective August 22, 2022 through June 23, 2023.

Appointment: Coaching - Effective August 22, 2022 through November 1, 2022

Sport	Level	Coach	Step
Cross Country	Varsity Boys	Steven McKenney	3
	Varsity Girls	James Howard	3
	Varsity Assistant	Benedicte Calhoun	3
Cheerleading	Varsity Co-coach	(.5) Lauren Mazza	2
	Varsity Co-coach	(.5) Amanda Fraioli	2
	Junior Varsity Co-coach	(.5) Lauren Mazza	2
	Junior Varsity Co-coach	(.5) Amanda Fraioli	2
Field Hockey	Varsity	Sukhwinder Sandhu	3
	Varsity Assistant	Brittany Paulus	3
Football	Varsity	Joseph Kearns	3
	Varsity Assistant	Peter Flora	3
	Varsity Assistant	Johnny Gorton-Parker	3
	Varsity Assistant	Michael Chaparro*	1
	Junior Varsity	Robert Alspach	3
	Junior Varsity Assistant	Tyler Esposito	3
	Junior Varsity Assistant	Wallace Maher	2
Boys Soccer	Varsity	Donald Shropshire	3
	Junior Varsity A	Alfredo Possante	3
	Junior Varsity B	Daniel Fanelli	3
Girls Soccer	Varsity	Angela Russo	3
	Varsity Assistant	Regina McKie	1
	Junior Varsity A	Elizabeth Lops	3
	Junior Varsity B	William Rose	2
Girls Swimming	Varsity	Margaret Kaplan	3
	Varsity Assistant	Jeanne Kellachan	3
	Diving	Michael Darland	3
Girls Tennis	Varsity	John Alkalay	3
	Junior Varsity A	Robert Clark	3
	Junior Varsity B	Gerard Sulli	3
Volleyball	Varsity	Daniela Castro	3
	Junior Varsity A	Kelly-Anne Lonergan	3
	Junior Varsity B	Theresa Swertfager	1

Appointment: Coaching - Effective September 8, 2022 through November 11, 2022

Sport	Level	Coach	Step
Cross Country	Modified - SB	Charles McKenna	3
	Modified - Bell	Sean Halloran	1
Field Hockey	Modified – SB	Angelique Titre-Barnor	3
Football	Modified	Anthony Stewart	3
	Modified Assistant	Skye Albert-Hall	3
	Modified Assistant	David Fernandes	3
Volleyball	Modified – Bell	Jason Sclafani	3
	Modified – SB Co-coach	Christine Catapano	3
	Modified – SB Co-coach	Brady Kittredge	3
	Modified Asst. – SB Co-coach	Christine Catapano	3
	Modified Asst. -SB Co-coach	Brady Kittredge	3

*pending background check

7.2       Non-instructional

Appointment:
Cristina Martinez – Senior Custodian at Robert E. Bell Middle School, 40 hours/week, effective July 25, 2022.

8.      Recommended Action:  Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.

8.1    CSE summaries (2021-22 School Year) reported to the Board on July 6, 2022.

8.2    CSE summaries (2022-23 School Year) reported to the Board on July 6, 2022.

8.3    BE IT RESOLVED, in accordance with Policy 9040, that based upon the recommendation of the Superintendent of Schools, employees in the following positions who are required to travel regularly among the buildings of the School District shall be entitled to a monthly car allowance of $200 for the 2022-23 school year as set forth below:

Assistant Superintendent for Curriculum and Instruction, Assistant Superintendent for Business, Assistant Superintendent for Human Resources and Leadership Development, Assistant Superintendent for Pupil Personnel Services, Director of K-12 Literacy, Director of Technology, Innovation & Mathematics, Director of Special Education and 504 Services, Director of Equity, Inclusion & Wellness, Associate Director of Technology & Communication and Director of Athletics, Physical Education & Health.

8.4    BE IT RESOLVED, in the event that the Principal of the Horace Greeley High School is not physically present in the High School on one or more days (or portions thereof,) during the 2022-23 school year, that either Siska Brutsaert, Ron Gamma, or Lauralyn Stewart, Assistant Principals be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that Geoff Curtis, Principal of the Robert E. Bell Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2022-23 school year, that Jennifer Kean-Thompson, Assistant Principal be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that Joseph Mazza, Principal of the Seven Bridges Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2022-23 school year, that Jessica Rappaport, Assistant Principal be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that Deborah Alspach, Principal of Douglas Grafflin Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2022-23 school year, that Ryan Spillane, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that Tonya Wilson, Principal of Roaring Brook Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2022-23 school year, that Ross Cooper, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT RESOLVED, in the event that James Skoog, Principal of Westorchard Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2022-23 school year, that Alissa Stoever, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and

BE IT FURTHER RESOLVED, that the District Clerk shall forward a copy of this resolution to each of the above referenced persons.

8.5    Supplemental Defense and Indemnification Resolution for the 2022-23 School Year

WHEREAS, Section 18 of the Public Officers Law of the State of New York authorizes municipal corporations, including Boards of Education, to adopt supplemental defense and indemnification provisions to those contained in the Education Law; and

WHEREAS, the statute authorizes Boards of Education to defend, indemnify and save harmless, members of boards of education and officers, agents and employees of the Boards of Education and parent volunteers in connection with any claims asserted or judgment obtained against such board members, officers, agents or employees, including former employees, in any State or Federal Court, or in the amount of any settlement of any such claim, provided the act or omission from which such judgment or claim arose occurred while the Board member, officer, agent or employee was acting within the scope of his or her office of employment;

NOW THEREFORE, BE IT RESOLVED that the Board of Education of the Chappaqua Central School District hereby adopts the supplemental defense and indemnification provisions contained in Section 18 of the Public Officers Law for its Board members, officers, agents and employees, and parent volunteers on school-based planning and shared decision making committees or other community volunteer performing volunteer service with the consent of the Board and/or Superintendent of Schools. This coverage shall supplement and shall be in addition to the coverage available to such employees under other enactments, including but not limited to the Education Law of the State of New York.

8.6    BE IT RESOLVED, that the Board of Education hereby approves PNW BOCES 2022-23 Contract of Services in the amount of $1,630,538.00 and authorizes the Board President and District Clerk to execute the agreement

8.7     BE IT RESOLVED, that the Board of Education hereby approves a retainer agreement, dated June 26, 2019, with PKF O’Connor Davies, LLP, effective July 1, 2021 for the 2022-23 school year, and authorizes the Board President to execute the Agreement.

8.8    BE IT RESOLVED, that the Board of Education hereby approves a retainer agreement with Shaw, Perelson, May & Lambert LLC, effective July 1, 2022 for the 2022-23 school year, and authorizes the Board President to execute this Agreement.

8.9    BE IT RESOLVED, that the Board of Education hereby approves a new 60 month postage meter agreement with Pitney Bowes for Douglas Grafflin, Roaring Brook and Westorchard Elementary Schools, Robert E. Bell and Seven Bridges Middle Schools, Horace Greeley High School, and the Education Center,  and authorizes the Board President to execute this agreement.

8.10    BE IT RESOLVED, that the Board of Education hereby accepts the recommendation of the Audit Committee to accept: 1) the Internal Audit Report – Review of Select Business Office Roles and Responsibilities and, 2) the School District Response to the Internal Audit Report, for the year ending June 30, 2022.

8.11    BE IT RESOLVED, that the Board of Education hereby approves the Aramark Contract Extension required by The Stated Education Department for the 2022-23 school year and authorizes the Superintendent and Board President to execute the extension of agreement.

8.12    WHEREAS, upon performing a condition inspection of the pedestrian bridge at Horace Greeley High School (“HGHS), at the District’s request, on June 4 and 10, 2022, Abeja Engineering PLLC determined that the pedestrian bridge is unsafe, cannot be used, and requires immediate repairs, including, but not limited to, replacement of Pier 1 columns, exposing the RC beams down to the reinforcing steel, replacement of corroded steel, and pouring new concrete around the new steel reinforcement; and

WHEREAS, the current condition of the pedestrian bridge at HGHS requires immediate action which cannot await normal permitting approval and competitive bidding, in order to assure that the pedestrian bridge is repaired prior to the start of school in September 2022, to assure the safety, health and welfare of the students, staff and visitors to HGHS, as well as to safeguard the School District’s property; and

WHEREAS, the Board is empowered to determine that the expense of these activities is an ordinary contingent expense within the meaning of §2023 of the New York State Education Law and §170.2(l) of the Regulations of the Commissioner of Education and that the project constitutes an emergency within the meaning of §103 of the General Municipal Law to allow for the repair of the pedestrian bridge and related activities on an immediate basis without the necessity of competitive bidding;

THEREFORE, BE IT RESOLVED, that the Board of Education hereby determines and declares that the cost of the repairs to the pedestrian bridge at HGHS, related work and incidental costs and expenses, constitutes an ordinary contingent expense within the meaning of §2023 of the Education Law and §170.2(l) of the Regulations of the Commissioner of Education, and constitutes an emergency within the meaning of §103 of the General Municipal Law and hereby authorizes the expenditure of those funds necessary for such purposes; and

BE IT FURTHER RESOLVED, that the Board hereby determines that the emergency repairs to the pedestrian bridge at HGHS, including related activities, will not have a significant environmental impact and declares this project a Type II Action pursuant to '617.5(c)(1) (maintenance or repair involving no substantial changes in the structure or facility) and/or (2) (replacement, rehabilitation or reconstruction of a structure or facility, in kind on the same site) and/or (10) (routine activities of educational institutions) of the State Environmental Quality Review Act regulations, and no further action is required; and

BE IT FURTHER RESOLVED, that the District Architect/Engineer are hereby authorized to immediately prepare any necessary specifications for this emergency project, and the Superintendent of Schools or designee is hereby authorized to file the necessary and proper paperwork with the New York State Education Department to proceed with the emergency repair of the pedestrian bridge at HGHS; and

BE IT FURTHER RESOLVED that the Board hereby authorizes the Superintendent of Schools or designee to make transfers between and within functional unit appropriations in the general fund in order to pay the costs of this ordinary contingent expense.

8.13    BE IT RESOLVED, that the Board of Education hereby approves an agreement for Claims Auditor Services with Jonathan Ross for the 2022-23 school year, in the amount of $120.00 per hour, and authorizes the Board President to execute this Agreement.

9.     BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:

9.1    An Agreement for Services with Christopher Emdin for the 2022-23 school year.

10.    Facilities

11.     Financials

12.     Organization

12.1    Annual affirmation of all policies previously adopted by the Board.

13.       Notice of Future Meetings

Tuesday, August 9, 2022, 7:30 pm
Horace Greeley High School – Auditorium
Tax Warrant

Wednesday, August 31, 2022, 10:30 am
Horace Greeley High School - Auditorium

14.      Adjournment

Any person who seeks accommodation based upon disability should contact the District Clerk,
Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.chappaquaschools.org
Email: BoEducation@chappaquaschools.org

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