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Minutes March 2, 2022

OFFICIAL MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Wednesday, March 2, 2022, 7:30 PM
Horace Greeley High School - Auditorium

Present:  Board of Education

Hilary Grasso, President

Warren Messner, Vice President

Alyson Gardner

Cailee Hwang

Jane Kimmel Shepardson

Staff Members:

Christine Ackerman, Superintendent of Schools

Adam Pease, Assistant Superintendent for Curriculum & Instruction

Tony Sinanis, Assistant Superintendent for Human Resources & Leadership Development

Jamie Edelman, Interim Assistant Superintendent for Pupil Personnel Services

Andrew Lennon, Assistant Superintendent for Business (via Zoom)

David Leis, Associate Director of Technology & Communications

David Hayes, Public Relations Assistant

Liisa Elsner, District Clerk

President Grasso called for a motion to open the meeting.

Motioned by Alyson Gardner to open the meeting at 6:03 pm.  Seconded by Cailee Hwang.  Motion carried 4-0.  Board Vice President Warrant Messner was absent

Motioned by Alyson Gardner to appoint Dr. Ackerman as District Clerk Pro Tempore.  Seconded by Cailee Hwang.  Motion carried 4-0.

Motioned by Alyson Gardner to adjourn into Executive Session to discuss litigation, contract negotiations, the employment history of particular persons, matters of health and safety and to receive advice from counsel at 6:04 pm.  Seconded by Cailee Hwang.  Motion carried 4-0.

Board Vice President Warren Messner joined the meeting at 6:05 pm.

Motioned by Alyson Gardner to reconvene the public meeting at 8:05 pm.  Seconded by Cailee Hwang.  Motion carried 5-0.

1.       Information Business Affairs

1.1    President’s Report – President Grasso gave her report noting the following:

  • Welcoming everyone back from the winter recess.
  • Reminding the community that we are now in “budget season” and that budget presentations will be made at the next few meetings, culminating in the Annual Budget Vote & Election for both the CCSD and the Chappaqua Library on May 17, 2022.
  • Highlighting topics that were discussed in a recent WPSBA sponsored zoom meeting with Assemblyman Chris Burdick.
  • She and other BOE members participated in a NYSSBA webinar on the Board’s role in curriculum development.

1.2    Superintendent’s Report  - Dr. Ackerman gave her community update noting the following:

  • Student vaccine Information update.
  • Positive case numbers in the District.
  • Adjusted Covid procedures including exposure notification and daily testing requirements, updated indoor & transportation mask requirements.
  • Spring Athletes & Coaches testing requirements.
  • Dr. Pease highlighted the Greeley Sports Boosters Grant on the agenda for a speed drill timer and thanked the Boosters.
  • Jamie Edelman will continue as Interim Assistant Superintendent for Pupil Personnel Services and Dr. Ackerman and the Board thanked Ms. Edelman for her willingness to continue in this role.

Presentation:  Superintendent’s Budget Proposal

2.    Committee Reports:

  • Warren Messner noted that the Facilities Committee will be meeting during the next week.
  • Jane Kimmel Shepardson reported on the most recent Boosters meeting where a number of initiatives were discussed including a student leadership committee and some speaker events.  She noted  also that there is a new mascot at Greeley.

Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.  After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.

3.      Approvals & Ratifications

3.1    BE IT RESOLVED, that the Board of Education hereby accepts the Minutes of the February 9, 2022 Board Meeting.

Motioned by Warren Messner to accept Item 3.1 as stated above.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.

4.      Recommended Action:   Personnel 

Dr. Ackerman recommended Item 4.1 as stated below.

4.1    Instructional

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:

Elizabeth Ferrara
Jill Leahy
Lindsey Soto
Alexa Tassone

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as a per diem substitute at the Building Specific substitute teacher rate:

Areina Brimon – Roaring Brook Elementary School (effective February 1, 2022)

Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2021/2022 school year, or earlier at the discretion of the Board of Education:

James Debany
EI US, LLC dba LearnWell

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as a student teacher, intern and/or classroom observer for the 2021/2022 school year:

John Sanseverino

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as AP proctors to be employed on an "as needed" basis effective for the 2021/2022 school year:

Barbara Beaumont Maureen Miller Tina Moundroukas John Neary
Danielle O’Reilly Leslie Schneider    

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as Department Chairpersons for the 2021/2022 school year:

Horace Greeley High School

Department Chairperson
Physical Education Joseph Kearns (effective February 28, 2022)

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Assistant Director of Athletics effective February 28, 2022 through June 30, 2022:

Ryan Spillane

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Assistant to the Assistant Superintendent for HR - Elementary effective February 7, 2022 through June 30, 2022:

Alissa Stoever

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Assistant to the Assistant Superintendent for HR - Secondary effective February 7, 2022 through June 30, 2022:

Lauralyn Stewart

Resolution:
BE IT RESOLVED that the Board hereby authorizes its President, to sign a contract in lieu of probation with Jamie Edelman to serve as Interim Assistant Superintendent for Pupil Personnel Services, effective July 1, 2022 through June 30, 2023, as presented to the Board at this meeting. A copy of said agreement shall be incorporated by reference within the minutes of this meeting.

Request for Discretionary Leave of Absence:
Ms. Jamie Edelman, Director of K-12 Literacy, District-wide, effective July 1, 2022 through June 30, 2023.

Request for Childcare Leave of Absence:
Ms. Stacy Duffy, Teacher of Social Studies, Horace Greeley High School, effective February 28, 2022 through June 30, 2022.

Appointment: Leave Replacement
Mr. Peter Ullian, Leave Replacement Teacher of Reading, Seven Bridges Middle School, effective February 21, 2022 through March 25, 2022 (or earlier at the discretion of the Board of Education), Step 4, B(BA+30) with Masters, $81,604, prorated.

Ms. Jenna Baig, Leave Replacement Teacher of Elementary Education, Westorchard Elementary School, effective December 15, 2021 through June 30, 2022 (or earlier at the discretion of the Board of Education), Step 1, A(BA), $67,389, prorated.

Appointment: Coaching - Effective March 14, 2022 through May 31, 2022

Sport Level Coach Step
Boys Tennis Varsity Daniel Herbst 1

Motioned by Hilary Grasso to approve Item 4.1 as stated above.  Seconded by Alyson Gardner.  Motion carried 5-0.

4.2    Non-Instructional

5.    Recommended Action:  Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.

Motioned by Warren Messner to remove Item 5.13 from the Consent Agenda.  Seconded by Hilary Grasso.  Motion carried 5-0.

5.1    CSE Summaries (2021-22 School Year) reported to the Board on March 2, 2022.

5.2    CSE Summaries (2022-23 School Year) reported to the Board on March 2, 2022.

5.3    BE IT RESOLVED, that the Board of Education approves a contract with Hendrick Hudson Central School District for educational services for one student (ID #xxxxx1), effective September 9, 2021 through June 23, 2022, in the amount of $57,013.00, and authorizes the Board President to execute the contract.

5.4    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #211049, in the amount of $10,938.00 to cover the cost of Change Order #GH-01 (HGHS Sustainability Research Center), which was acknowledged at the February 9, 2022 Board meeting, and authorizes the Board President to sign the increase document.

5.5    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #203331, in the amount of $35,215.04 to cover the cost of Change Order #GC-01 (HGHS Boiler Room), which was acknowledged at the February 9, 2022 Board meeting, and authorizes the Board President to sign the increase document.

5.6    BE IT RESOLVED, that the Board of Education hereby approves a budget transfer in the amount of $400,834.25, to increase appropriations for various BOCES services, and authorizes the Board President to sign the transfer document.

5.7    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #211483, from Budget Code A1310-490-30, in the amount of $8,911.95, to provide for additional funds for BOCES business administrative services, and authorizes the Board President to sign the increase document.


5.8    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #211483, from Budget Code 1430-490-31, in the amount of $8,000.00, to provide additional funds for BOCES personnel services, and authorizes the Board President to sign the increase document.

5.9    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order  #211483, from Budget Code 1981-490-36, in the amount of $130,000.00, to provide additional funds for BOCES administrative services, and authorizes the Board President to sign the increase document.

5.10    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #211483, from Budget Code 2110-490-36-251, in the amount of $230,000.00, to provide additional funds for BOCES regular education services, and authorizes the Board President to sign the increase document.

5.11    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #211483, from Budget Code 2610-490-36-237, in the amount of $34,777.47, to provide additional funds for BOCES library services, and authorizes the Board President to sign the increase document.

5.12    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #210598, in the amount of $7,965.00, for New Castle Police Department coverage at various times, and authorizes the Board President to sign the increase document.

5.13    BE IT RESOLVED, that the Board of Education hereby authorizes its attorneys, Shaw, Perelson, May & Lambert, LLP to execute a Consent Order and Judgment in a tax certiorari proceeding captioned Alt Properties LLC v. Town of New Castle and Chappaqua CSD;

AND BE IT FURTHER RESOLVED, that the Board authorizes the refund of taxes as required by the terms of the Consent Order and Judgment.

5.14    BE IT RESOLVED, that the Board of Education hereby approves an amendment to a contract with the Carmel Central School District for educational services for one student during the 2021-22 school year which was approved at the November 17, 2021 Board of Education meeting, and authorizes the Board President to execute the amended contract.

5.15    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #211915, in the amount of $25,000.00, to cover additional costs in the amended Educational Services Contract with Carmel Central School District, and authorizes the Board President to sign the increase document.

5.16    BE IT RESOLVED, that the Board of Education hereby approves an agreement with the Mamaroneck Union Free School District, for health & welfares services during the 2021-22 school year, for one student, in the amount of $1,314.52, and authorizes the Superintendent to execute the agreement.

5.17    BE IT RESOLVED, that the Board of Education hereby approves a budget transfer to increase appropriation for BOCES Special Education Services, in the amount of $590,000.00 and authorizes the Board President to sign the transfer document.

5.18    CCSD BID # B2021-24 - RESOLUTION

WHEREAS, the Board of Education during a meeting held on December 15th, 2021 originally awarded CCSD Bid # B2021-24: Roofing Maintenance and Service to two vendors as follows:

General Maintenance Group Part I: Lump Sum Proposal
Part II: Hourly Rates
Barrett Inc. Part III: Roof Replacement or Repairs

WHEREAS, in an email communication dated, December 20th, 2021, Barrett Inc. stated they were not aware that the school district could select individual portions of the roof services for the award and if that was the case, it is in their best interest to withdraw from the bid. 

It is noted in the main specification of the bid documents under the section labeled PART XI: AWARD OF CONTRACT: “The award of this contract will be made to a single vendor for all components of this bid or by line items to multiple vendors as determined in the best interest of the school district.

THEREFORE, be it resolved the Board determines that as a result of the withdrawal from Barrett Inc., the section of Part III: Roof Replacement or Repairs should be award to the second lowest bidder, General Maintenance Group.

BE IT FURTHER RESOLVED, the Board hereby awards the bid for Roofing Maintenance and Service, Part III: Roof Replacement or Repairs to General Maintenance Group the lowest responsive and responsible bidder for the following amounts:

Repairs (patching excludes new insulation)

  1. Cost for roof replacement or repairs: $24.00 per sq. ft. up to 500 square feet
  2. Cost for roof replacement or repairs: $24.00 per sq. ft. up to 5,000 square feet
  3. Cost for roof replacement or repairs: $23.00 per sq. ft. more than 5,000 square feet

Replacement (includes removal and replacement of insulation)

  1. Cost for roof replacement or repairs: $35.00 per sq. ft. up to 500 square feet
  2. Cost for roof replacement or repairs: $33.00 per sq. ft. up to 5,000 square feet
  3. Cost for roof replacement or repairs: $32.00 per sq. ft. more than 5,000 square feet

BE IT FURTHER RESOLVED, that the Board of Education hereby approves Bid Award #B2021-24:  Roofing Maintenance and Service, to General Maintenance Group for the 2021-2022 school year.

5.19    BE IT RESOLVED, that the Board of Education hereby approves a budget transfer to return funds to the District gas code, in the amount of $120,000.00 and authorizes the Board President to sign the transfer document.

5.20    BE IT RESOLVED, that the Board of Education hereby approves a budget transfer to cover Covid-19 related expenses, in the amount of $67,763.75, and authorizes the Board President to sign the transfer document.

5.21    BE IT RESOLVED, that the Board hereby authorizes the Superintendent of Schools to implement a screening testing program for student-athletes who have not been vaccinated against the 2019 novel coronavirus, beginning with weekly testing and continuing with periodic testing thereafter; and 

BE IT FURTHER RESOLVED, that the Superintendent may expand the screening testing program to include student-athletes who have been vaccinated if recommendations to do so are issued by the New York State Department of Health, the Westchester County Health Department or the District’s medical director; and 

BE IT FURTHER RESOLVED, that the Superintendent of Schools is hereby authorized to make arrangements in order to implement the above-referenced screening testing program for spring student-athletes. 

5.22    BE IT RESOLVED, that the Board of Education hereby approves a gift from the Greeley Sports Boosters of a FreeLap Pro speed timer, in the amount of $2,897.00.

Motioned by Warren Messner to approve Items 5.1 through 5.12 and 5.14 through 5.22 as stated above.  Seconded by Hilary Grasso.  Motion carried 5-0.

Motioned by Warren Messner to Table Item 5.13 to a future meeting.  Seconded by Alyson Gardner.  Motion carried 5-0.

6.    BE IT RESOLV ED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:

6.1    An agreement with NWEA for Virtual MAP Reading Fluency Basics and Reading Fluency Essential Reports workshops during the 2021-22 school year.

6.2    An agreement with EDGE Document Solutions, LLC for processing of NWEA files for upload to Infinite Campus Backpack.

6.3    An agreement with Vocabulary.com for a 1 year site license.

Motioned by Alyson Gardner to acknowledge Items 6.1 through 6.3 as stated above.  Seconded by Cailee Hwang.  Motion carried 5-0.

7.      Facilities 

8.      Financials

8.1    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Claims Auditor Report for January 2022.

8.2    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Treasurer’s Report for January 2022.

8.3    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Revenue Status Report for January 2022.

8.4    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Appropriation Status Report for January 2022.

Motioned by Alyson Gardner to acknowledge receipt of Items 8.1 through 8.4 as stated above.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.

9.        Notice of Future Meetings

Tuesday, March 15, 2022, 7:30 pm
Curriculum & Technology/Special Education/Athletics Budget Presentations
Horace Greeley High School – Auditorium

Wednesday, March 23, 2022, 7:30 pm
Operations & Maintenance/Non-instructional/Revenue/Tax Rates/
Contingency Budget Presentation
Horace Greeley High School – Auditorium

10.       Adjournment 

Motioned by Warren Messner to adjourn the meeting at 9:20 pm.  Seconded by Hilary Grasso.  Motion carried 5-0.

Respectfully submitted,

Liisa Elsner
District Clerk / Secretary to the Superintendent