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Minutes September 1, 2020

OFFICIAL MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Tuesday, September 1, 2020,10:00 AM
Horace Greeley High School - Auditorium

Per Governor Cuomo’s executive order, in-person attendance at this meeting may not exceed 50 people.

Presiding Officer: Victoria Bayard Tipp
Pledge of Allegiance: Holly McCall

Present:  Board of Education
    Victoria Bayard Tipp, President
    Holly McCall, Vice President
    Hilary Grasso
    Warren Messner
  Jane Kimmel Shepardson

Staff Members:
    Christine Ackerman, Superintendent of Schools
     John Chow, Assistant Superintendent for Business
    Adam Pease, Assistant Superintendent for Curriculum & Instruction
    Tony Sinanis, Assistant Superintendent for Human Resources & Leadership Development
    Liisa Elsner, District Clerk

Call the Meeting to Order at 10:00 am

Motioned by Warren Messner to convene the public meeting at 10:07 am.  Seconded by Holly McCall.  Motion carried 5-0.

Proposed Executive Session to discuss matters of health and safety and the employment history of particular persons, subject to Board approval.

Motioned by Jane Kimmel Shepardson to adjourn into executive session to discuss matters of health and safety at 10:07 am.  Seconded by Hilary Grasso.  Motion carried

Reconvene public session at 10:30 a.m. at Horace Greeley High School – Auditorium

Motioned by Jane Kimmel Shepardson to reconvene the public meeting at 10:44 pm.  Seconded by Holly McCall.  Motion carried 5-0.

1.       Information Business Affairs

1.1    President’s Report – Ms. Tipp gave her report noting the following:

  • Welcoming staff back for the beginning of the school year
  • Thanking teachers and staff for their hard work in preparation for the new school year and wishing everyone a healthy and successful year

1.2    Superintendent’s Report – Dr. Ackerman gave report noting the following:

  • Thanking Dr. Pease for his work in scheduling the superintendent conference days
  • Sharing the opening day video which lets students and parents know what to expect as students go through their school day in this new environment.
  • The new advisory committee members will be notified shortly and the committee memberships will be posted to the website
  • Dr. Pease spoke about the new school schedules
  • Dr. Pease thanked the Chappaqua Children’s Book Fair for their generous donation (Item 5.4) and the agreement with Teacher’s College (5.9)
  • Dr. Ackerman described the process for revising the District’s Code of Conduct and went through the revisions to the Policy.
  • John Chow discussed the District’s water situation, explaining that water has been running through the pipes at all the buildings even during the pandemic.

Presentation:   Code of Conduct

President Tipp asked for a motion to adopt Item 3.4 “2020-21 Student Code of Conduct (Policy & Regulation #5030)” as stated below.

Motioned by Warren Messner to adopt Item 3.4 as stated below.  Seconded by Hilary Grasso.  Motion carried 5-0.

2.    Committee Reports

Policy Committee – revision to the Code of Conduct

Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.  After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.

3.      Approvals & Ratifications

3.1    BE IT RESOLVED, that the Board of Education accepts the minutes of the August 5, 2020 Board Meeting.

3.2    BE IT RESOLVED, that the Board of Education accepts the minutes of the August 13, 2020 Special Board Meeting.

3.3    BE IT RESOLVED, that the Board of Education accepts the minutes of the August 20, 2020 Special Board Meeting.

Motioned by Jane Kimmel Shepardson to accept Items 3.1 through 3.3 as stated above.  Seconded by Victoria Bayard Tipp.  Motion carried 5-0.

3.4    BE IT RESOLVED, that the Board of Education hereby adopts the revised 2020-21 Student Code of Conduct (Policy and Regulation #5030).

Item 3.4 was moved and seconded earlier in the agenda.

3.5    BE IT RESOLVED, that the Board of Education hereby adopts the 2020-21 District Safety Plan.

Motioned by Holly McCall to adopt Item 3.5 as stated above.  Seconded by Hilary Grasso.  Motion carried 5-0.

4.      Recommended Action:   Personnel

Dr. Ackerman recommended Item 4.1 as stated below.

4.1    Instructional

Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2020/2021 school year, or earlier at the discretion of the Board of Education:

Dr. David Costabile 

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitutes at the Building Specific substitute teacher rate:

Alexandra Fischer – Douglas Grafflin Elementary School (effective September 1, 2020)
Ericka Miranda – Douglas Grafflin Elementary School (effective September 1, 2020)
Julia Bretts – Douglas Grafflin Elementary School (effective September 1, 2020)
Laurie Werner – Douglas Grafflin Elementary School (effective September 1, 2020)
Patricia Gray – Douglas Grafflin Elementary School (effective September 1, 2020)

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as paid interns at the daily rate of $85.00 for the 2020/2021 school year through the PNW BOCES Internship Program:

Jaclyn Dellisanti
Shea Cody
Dawn Keating
Kathleen Hammond
Rachel Gordon

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as AP proctors to be employed on an “as needed” basis effective for the 2020/2021 school year, or earlier at the discretion of the Board of Education:

Nicole Aurand  Susan Fitzgerald Sara Lewis Joan Salamone
Lynne Brennan Miriam Fernandes Mirjam Lord Naveena SalyGeorge
Charles Buchanan Tracy Franks Ann Marie Masciana Alyx Scapperotti
Karen Carey Rena Gavigan Joann Mastrocola Barbara Schiene
Yanxia Chen Barbara Gramando Lori Mastroddi Monique Scollan
Mallory Chinn Karen Greco Laura Moreno Gretta Seidel
Dawn Dellner Marissa Greenfeld Kathleen O’Donnell Sylvia Siciliano
Abigail Doheny Vicki Jeffrey Susan O’Reilly Jerry Sulli
Connie Drew Deborah Kanuk Galina Pavel Patricia Sullivan
Mary Farrell Colleen Kelly Susana Perez Helen Teevan
Eileen Farrington Nancy Larkin Linda Ryan Ann Marie Tetelman
Lisa Tighe Maria Travaglini Jennifer Troup Brian Vermette
Laurie Warshofsky Diane Wendel Stephanie Seveland  

Resolution:
BE IT RESOLVED that, the Board of Education herby appoints the individual listed as Director of Professional Learning, Inquiry and Innovation effective for the 2020/2021 school year:

Ellen Moskowitz

Resolution:
BE IT RESOLVED that, the Board of Education herby appoints the individual listed as Social Emotional Learning Webmaster effective for the 2020/2021 school year:

Justin Olive

Resolution:
BE IT RESOLVED that, the Board of Education herby appoints the individual listed as K-12 Science Coordinator effective for the 2020/2021 school year:

Justin Olive

Resolution:
BE IT RESOLVED that, the Board of Education herby appoints the individual listed as K-12 Social Studies Coordinator effective for the 2020/2021 school year:

Mary Devane

Resignation:
Ms. Alissa Grieco, Teaching Assistant, Robert E. Bell Middle School, effective August 13, 2020.

Ms. Stephanie Seveland, Teaching Assistant, Roaring Brook Elementary School, effective August 24, 2020.

Ms. Keri Zurlini, Teacher of Elementary, Westorchard Elementary School, effective August 24, 2020. 

Resignation for Purposes of Retirement:
Ms. Elizabeth Sovern, Teacher of Home Economics, Robert E. Bell Middle School, effective August 31, 2020.

Mr. Robert Zambernardi, Teacher of Social Studies, Horace Greeley High School, effective August 21, 2020.

Mr. Peter Metzler, Teacher of Art, Horace Greeley High School, effective August 23, 2020.

Ms. Gail Schlenger, Teacher of Special Education, Horace Greeley High School, effective September 1, 2020.

Request for Childcare Leave of Absence:
Ms. Elizabeth Morhardt, Teacher of Elementary, Westorchard Elementary School, effective September 1, 2020 through June 30, 2021.

Ms. Alyssa Maccarrone, Teaching Assistant, Seven Bridges Middle School, effective September 1, 2020 through June 30, 2021.

Request for Childcare Leave of Absence Extension:
Ms. Tiffany DePeralta, Teacher of English, Horace Greeley High School, effective September 1, 2020 through January 22, 2021.

Appointment: Probationary
Ms. Katie Frattarola, Teacher of Special Education, Robert E. Bell Middle School, to a probationary appointment in the tenure area of Special Education Teacher effective September 1, 2020 through August 31, 2023, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period she shall not be eligible for tenure at that time, Step 16, (BA+ 75) with Masters, $133,445.

Ms. Randi McDonnell, Teacher of Science, Horace Greeley High School, to a probationary appointment in the tenure area of Special Education Teacher effective September 1, 2020 through August 31, 2024, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period she shall not be eligible for tenure at that time, Step 6, (BA+ 30) with Masters, $86,784.

Ms. Lisa Papernik, Teacher of Science, Horace Greeley High School, to a probationary appointment in the tenure area of Special Education Teacher effective September 1, 2020 through August 31, 2024, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period she shall not be eligible for tenure at that time, Step 3, (BA+ 90) with Masters + Doctorate $93,979.

Mr. Brett Steinberg, Teacher of Social Studies, Horace Greeley High School, to a probationary appointment in the tenure area of Special Education Teacher effective September 1, 2020 through August 31, 2024, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he shall not be eligible for tenure at that time, Step 3, (BA+ 30) with Masters, $77,495.

Ms. Kathryn Naaman, Teacher of Elementary, Westorchard Elementary School, to a probationary appointment in the tenure area of Special Education Teacher effective September 1, 2020 through August 31, 2024, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period she shall not be eligible for tenure at that time, Step 15, (BA+ 30) with Masters, $114,678.

Appointment: Leave Replacement
Mr. Kyle Rastegar, Leave Replacement Teacher of Special Education, Robert E. Bell Middle School, effective September 1, 2020 through June 30, 2021 (or earlier at the discretion of the Board of Education), Step 7, (BA+75) with Masters, $102,641.

Mr. Joseph Callagy, Leave Replacement Teacher of Special Education, Horace Greeley High School, effective September 1, 2020 through January 22, 2021 (or earlier at the discretion of the Board of Education), Step 2, (BA+30) with Masters, $74,396 (prorated).

Appointment: Part Time
Mr. Frank Falcone, (.6) Teacher of Foreign Language, Horace Greeley High School, effective September 1, 2020 through June 30, 2021 (or earlier at the discretion of the Board of Education), Step 2, (BA+30) with Masters (at prorated .6 rate), $74,396. 

Ms. Jessica Somma, (.6) Teacher of Social Studies, Horace Greeley High School, effective September 1, 2020 through June 30, 2021 (or earlier at the discretion of the Board of Education), Step 1, (BA+30) with Masters (at prorated .6 rate), $71,292.

Appointment: Teaching Assistant
Ms. Laura Moreno, Teaching Assistant, Roaring Brook Middle School, effective September 1, 2020, $23,357.

Motioned by Warren Messner to approve Item 4.1 as stated above.  Seconded by Victoria Bayard Tipp.  Motion carried 5-0.

Dr. Ackerman recommended Item 4.2 as stated below.

4.2    Non-Instructional 

Appointment:
Lauren Rubeo, Teacher Aide (Session) at Roaring Brook Elementary School, 25 hours per week, effective September 1, 2020, at $17 per hour.

Resignation:
Laura Moreno, Teacher Aide at Roaring Brook Elementary School, effective August 31, 2020.

Susana Perez, Health Aide at Westorchard Elementary School, effective August 24, 2020.

Resignation for the purpose of retirement:
Lillian Markowitz, Teacher Aide at Douglas G. Grafflin Elementary School, effective 
August 31, 2020.

Roy Woodruff, Custodial Worker at Horace Greeley High School, effective September 9, 2020.

Resolutions: 
BE IT RESOLVED, that the Board of Education hereby amends the appointment of Lisa Liberatore, Teacher Aide at Roaring Brook Elementary School, from 25 hours/week to 31.25 hours/week, effective September 1, 2020.

BE IT RESOLVED that the Board of Education hereby amends the appointment of Nicole Aurand, Teacher Aide at Roaring Brook Elementary School, from 27.5 hours/week to 32.5 hours/week, effective September 1, 2020.

BE IT RESOLVED, that the Board of Education hereby increases the hours of the following teacher aides, on an as needed basis for the 2020-21 school year, while the school is providing in-person instruction.  This resolution will expire after the COVID-19 Pandemic is abated and in-person building classes resume in a regular manner.  

Name School 2019-20 Hours 2020-21 Hours
Maria Griffin Douglas Grafflin 27.5 32
Cheryl Katz Douglas Grafflin 27.5 32
Debbie Love Douglas Grafflin 31.25 32
MaryAnn Ragonesi Douglas Grafflin 31.25 32
Pam Woodward Douglas Grafflin 27.5  32
Jennifer Greco Roaring Brook 31.25 32
Lisa Liberatore Roaring Brook 31.25 32
Fran Migliaccio Roaring Brook 30 32
Lauren Rubeo Roaring Brook 25 32
Maria Shabani Roaring Brook 31.25 32
Cristiana Sternkopf Roaring Brook  31.25 32
Valerie Vesce Roaring Brook  31.25 32
Karen Bucko Westorchard 30 32
Julie Hare Westorchard 31.25 32
Renata Karaqi Westorchard 22.5 32
Sharyn Langholtz Westorchard 30 32
Amy Love Westorchard 31.25 32
Virginia Mancini Westorchard 28.75 32
Joann Mastrocola Westorchard 31.25 32
Jennifer Monaco Westorchard 28.75 32
Theresa Scuccimarri Robert E. Bell 18.75 32
Maria Ruggiero  Horace Greeley 22.5  32
Juan Tunas  Horace Greeley 22.5  32

Motioned by Victoria Bayard Tipp to approve Item 4.2 as stated above.  Seconded by Holly McCall.  Motion carried 5-0.

5.      Recommended Action:  Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.

5.1    CSE Summaries (2020-21 School Year) reported to the Board on September 1, 2020.

5.2    WHEREAS, due to the threat to public health caused by the Covid-19 pandemic, the District is required to comply with Executive Orders promulgated by the Governor and directives issued by the New York State Department of Health ("DOH") and the New York State Education Department ("SED"), which may be inconsistent with district policies and administrative regulations; and
 
WHEREAS, during this period of time, to the extent that any District policy or administrative regulation is inconsistent with Executive Orders or directives of the DOH or SED, the district will be operating in accordance with those Orders and directives, as well as the district's School Re-Opening Plan 2020-2021 ("Re-Opening Plan") adopted pursuant to such Executive Orders and directives;
 

BE IT RESOLVED, that where any provisions of district policies and/or administrative regulations conflict with Executive Orders, DOH or SED directives, or the Re-Opening Plan, they are temporarily suspended to the extent necessary to comply with such Executive Orders, DOH or SED directives, and/or the Re-Opening Plan.   

5.3    BE IT RESOLVED, that the Board of Education of the Chappaqua Central School District hereby adopts the Retention and Disposition Schedule for New York Local Government Records (Schedule LGS-01), issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, containing legal minimum retention periods for local government records for use by all officers in legally disposing of valueless records listed therein; and

BE IT FURTHER RESOLVED, that in accordance with Article 57-A: a) only those records described in Schedule LGS-01 will be disposed of after they have met the minimum retention periods described therein; and b) only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond established legal minimum periods.


5.4    BE IT RESOLVED, that the Board of Education accepts a donation of books from the Chappaqua Children’s Book Festival in the amount of $1,041.00.  The purpose of this gift is to provide the school libraries and the students with reading material for their intellectual nourishment and personal growth and to help bring about core change in our children’s intellectual development(s) on the issues of race and equity.

5.5    BE IT RESOLVED, that the Board of Education approves an agreement with Fantasy Flash Video for the creation and editing of 2020 school opening videos for each school, in the amount of $5,800.00, and authorizes the Board President to execute the agreement.

5.6    BE IT RESOLVED, that the Board of Education approves an Agreement with Westchester Community Opportunity Program, Inc. (WESTCOP) to renew the current contract for 2020-21 for the Head Start Program at Douglas Grafflin Elementary School with a 2.44% increase (the CPI for 2018-19) for a total of $53,692.00, and authorizes the Board President to execute this Agreement.

5.7    BE IT RESOLVED, that the Board of Education approves the Proposed Lunch Budget for 2020-21 budget with supporting documentation attached.

5.8    BE IT RESOLVED, that the Board of Education approves an Agreement for Consultant Services with Acture Solutions, Inc., for hardware and software technology support, network administration and database management, effective October 1, 2020 through September 30, 2021, in the amount of $86,320.04 per month, and authorizes the Board President to execute this Agreement.

5.9    BE IT RESOLVED, that the Board of Education approves a contract with Teacher’s College Reading and Writing Project for professional development services during the 2020-21 school year, in the amount of $4,000.00, and authorizes the Board President to execute the contract.

Motioned by Holly McCall to approve Items 5.1 through 5.9 as stated above.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.

6.      Facilities
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting.

6.1    Change order #GC-09-DG– Douglas Grafflin approved by the Superintendent:
Project:  Elementary School Security
Contractor:  Casabella Contracting of NY, Inc.
Description:  Credit for all labor, equipment and materials related to deleting an interior security door from the scope.
Amount:  $1,195.00

Motioned by Warren Messner to acknowledge Item 6.1 as stated above.  Seconded by Holly McCall.  Motion carried 5-0.

7.      Financials

7.1    BE IT RESOLVED, that the Board of Education acknowledges receipt of the Appropriation Status Report for July 2020.

7.2    BE IT RESOLVED, that the Board of Education acknowledges receipt of the Revenue Status Report for July 2020.

7.3    BE IT RESOLVED, that the Board of Education acknowledges receipt of the Claims Auditor Report for July 2020.

7.4    BE IT RESOLVED, that the Board of Education acknowledges receipt of the Treasurer’s Report for June 2020.

7.5    BE IT RESOLVED, that the Board of Education acknowledges receipt of the Extraclassroom Activities Report for June 2020.

7.6    BE IT RESOLVED, that the Board of Education acknowledges receipt of the Treasurer’s Report for July 2020.

Motioned by Holly McCall to acknowledge receipt of Items 7.1 through 7.6 as stated above.  Seconded by Victoria Tipp.  Motion carried 5-0.

8.      Notice of Future Meetings

Wednesday, September 16, 2020 7:30 pm
Horace Greeley High School – Auditorium

Wednesday, September 30, 2020 7:30 pm
Horace Greeley High School – Auditorium

9.      Adjournment 

Motioned by Warren Hilary Grasso to adjourn the meeting at 11:54 am.  Seconded by Holly McCall.  Motion carried 5-0.

Respectfully submitted,

Liisa Elsner
District Clerk / Secretary to the Superintendent