Agenda June 8, 2021
Revised: 6/8/21 at 7:05pm
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Tuesday, June 8, 2021
Horace Greeley High School – Auditorium
Presiding Officer: Victoria Bayard Tipp
Pledge of Allegiance - Holly McCall
Per Governor Cuomo’s executive order, in-person attendance at this meeting may not exceed 50 people.
6:00 pm Board of Education Regular Meeting at Horace Greeley High School - Auditorium commencing with a Proposed Executive Session to discuss contract negotiations and matters of safety, subject to Board approval.
7:00 pm Ave Atque Vale – Honor Retirees – Tent in front of Horace Greeley High School
7:30 pm Expected time for reconvening public session at 7:30 pm at Horace Greeley High School – Auditorium
1. Information Business Affairs
1.1 President’s Report
1.1.1 BE IT RESOLVED, that the Board of Education hereby adopts the Board of Education calendar for the 2021-22 school year.
1.2 Superintendent’s Report
Presentations: Guidance Plan – Professional Consulting Group Review
2. Committee Reports
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone. After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.
3. Approvals & Ratifications
3.1 BE IT RESOLVED, that the Board of Education hereby accepts the minutes of the May 19, 2021 Board Meeting.
3.2 BE IT RESOLVED, that the Board of Education hereby accepts the minutes of the May 24, 2021 Special Board Meeting.
3.3 BE IT RESOLVED, that the Board of Education hereby accepts the minutes of the June 2, 2021 Special Board Meeting.
3.4 Policy #9040: Non-Aligned Administrative Personnel
BE IT RESOLVED, that the Board of Education hereby waives a second reading of Policy #9040: Non-Aligned Administrative Personnel and,
BE IT FURTHER RESOLVED, that upon the first reading of this policy as presented at this meeting, the Board of Education hereby adopts Policy #9040: Non-Aligned Administrative Personnel.
4. Recommended Action: Personnel
4.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:
Lisa Berlenbach Dixon
LaVese Gilchrest
Yessenia Rodriguez
Resolution:
BE IT RESOLVED, that the Board of Education employs James Fatigate, as a driver education instructor to provide the classroom instruction portion of the Driver Education Program effective June 29, 2021 and during the 2021-2022 school year, with compensation at the rate of $65 per student with a minimum of $1,600 per class through the Continuing Education Program.
Resolution:
BE IT RESOLVED, that the Board of Education employs Vera G. Allen, as a driver education instructor to provide the classroom instruction portion of the Driver Education Program effective June 29, 2021 and during the 2021-2022 school year, with compensation at the rate of $65 per student through the Continuing Education Program.
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Director of Science Research effective for the 2020-2021 school year:
Tyler Esposito
Resignation:
Mr. David Catalano, Teacher of Music, Horace Greeley High School, effective June 30, 2021.
Ms. Melissa Fulton, Teacher of Elementary Education, Roaring Brook Elementary School, effective June 30, 2021.
Request for Childcare Leave of Absence:
Ms. Marina Comblo, Teacher of Elementary Education, Douglas Grafflin Elementary School, effective August 30, 2021 through January 31, 2022.
Ms. Emily Sarin, Guidance Counselor, Robert E. Bell Middle School, effective June 4, 2021 through September 30, 2021.
Request for Discretionary Leave of Absence:
Mr. Carolyn Gall, Teaching Assistant, Westorchard Elementary School, effective May 25, 2021 through May 27, 2021.
Appointment: Probationary
Ms. Katherine Hannon, Teacher of Science, Horace Greeley High School, to a probationary appointment in the tenure area of Science, effective August 30, 2021 through August 29, 2025, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time.
4.2 Non-Instructional
Resolution:
BE IT RESOLVED that the Board of Education hereby appoints the individual listed below as a per diem custodial substitute to be employed on an “as needed” basis, effective June 9, 2021, at a salary of $15.00 per hour:
Robert Hart
5. Recommended Action: Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.
5.1 CSE Summaries (2020-21 School Year) reported to the Board on June 8, 2021.
5.2 CSE Summaries (2021-22 School Year) reported to the Board on June 8, 2021.
5.3 Recommendation of the Audit Committee for the Board of Education to accept: 1) the Internal Audit Report of Purchasing, Accounts Payable and Capital Projects (including the Response to the Report by the District), 2) the revised School District Response to the Intensive Review of Payroll in 2019-20, and 3) GASB 75 Report for the year ending June 30, 2021.
5.4 BE IT RESOLVED, that the Board of Education hereby approves a contract for Independent Auditor Services with Tobin & Company, effective July 1, 2021 through June 30, 2022, in the amount of $8,520.00, and authorizes the Board President to execute the contract.
5.5 BE IT RESOLVED, that the Board of Education hereby designates Bernard P. Donegan, Inc. (BPD) as the District's financial consultant in connection with the District’s Capital Project financing and other financial matters, in accordance with its letter of services dated May 11, 2021, which is incorporated by reference herein; and
BE IT FURTHER RESOLVED, that the Board President is authorized to execute the letter of services with BPD.
5.6 BE IT RESOLVED, that the Board of Education hereby designates Hawkins, Delafield & Wood, LLP as Bond Counsel, in accordance with its letter of services dated May 16, 2021, which is incorporated by reference herein.
5.7 BE IT RESOLVED, that the Board of Education hereby approves an agreement for Claims Auditor Services with Jonathan Ross for the 2021-22 school year, in the amount of $102.00 per hour, and authorizes the Board President to execute this Agreement.
5.8 BE IT RESOLVED that the Board hereby authorizes its President to execute an agreement for donation with the Robert and Ardis James Foundation, Inc., the Chappaqua Schools Foundation and the Chappaqua Central School District, dated September 16, 2020 as presented to the Board at this meeting. A copy of said agreement shall be incorporated by reference within the minutes of this meeting.
5.9 BE IT RESOLVED, that the Board of Education hereby approves a Greeley Sports Boosters grant of a two-day Choreography Camp for the Varsity Cheerleading program, in the amount of $2,800.00.
5.10 BE IT RESOLVED, that the Board of Education hereby approves a Greeley Sports Boosters grant of a Dr. Dish CT Shooting Machine for the Boys and Girls Basketball programs, in the amount of $7,339.98.
5.11 BE IT RESOLVED, that the Board of Education hereby accepts a gift from Friends of Greeley Theatre, Inc. to Chappaqua Central School District for the Horace Greeley Theatre Department in the amount of $2,000 towards the rental of video equipment to be used in conjunction with the production of Working.
5.12 BE IT RESOLVED, that the Board of Education hereby approves an agreement for services with CampbellJones & Associates for a series of virtual professional learning seminars focusing on cultural proficiency during the 2021-22 school year, in the amount of $20,000.00, and authorizes the Board President to execute the agreement.
5.13 BE IT RESOLVED, that the Board of Education hereby approves Bid Award Recommendation B2021-10: Studio for Seven Bridges Middle School and Podcast Studio for Horace Greeley High School to DNR Laboratories, LLC, in the amount of $132,525.00,
5.14 BE IT RESOLVED, that the Board of Education, in accordance with Board Policy 9040, hereby authorizes the 2021-22 school year salaries of the nonaligned administrators of the School District who are not represented in collective bargaining units, as recommended by the Superintendent of Schools in a memorandum to the Board of Education dated June 1, 2021.
5.15 BE IT RESOLVED, that the Board of Education hereby authorizes the 2021-22 school year salaries of the confidential employees based on the recommendations from the Superintendent in a memorandum to the Board of Education dated June 4, 2021. Said memorandum is incorporated by reference in the minutes of this meeting.
5.16 BE IT RESOLVED, that the Board of Education hereby approves Bid Award Renewal Recommendation B2020-8: Coach Bus Transportation Services to Hudson Valley Charter Service, Inc., for the 2021-22 school year, in the amount of $32,050.00.
5.17 BE IT RESOLVED, that the Board of Education hereby approves a budget transfer dated May 25, 2021 in the amount of $239,647.28 to cover the cost of installing security cameras at the three elementary schools, and authorizes the Board President to execute the transfer.
5.18 BE IT RESOLVED, that the Board of Education hereby approves a budget transfer dated May 28, 2021, in the amount of $1,630,000.00 to reclassify furnishing, fixtures and equipment expenses in excess of the Capital Bond Project to the General Fund as discussed and agreed to at the May 20, 2021 Audit Committee Meeting, and authorizes the Board President to execute the transfer.
5.19 BE IT RESOLVED, that the Board of Education hereby approves a budget transfer dated May 25, 2021, in the amount of $62,500.00 to fund special HVAC cleaning in preparation for reopening schools in the fall of 2021, and authorizes the Board President to execute the transfer.
5.20 BE IT RESOLVED, that the Board of Education hereby approves a budget transfer dated May 25, 2021, in the amount of $130,402.80 to cover Chappaqua Transportation costs associated with additional mid-day bus runs for Horace Greeley High School Students due to the pandemic, and authorizes the Board President to execute the transfer.
5.21 BE IT RESOLVED, that the Board of Education hereby approves a budget transfer dated May 26, 2021, in the amount of $768,393.00 to reallocate technology lease budget from debt service to lease purchase code, as required by accounting regulations, and authorizes the Board President to execute the transfer.
5.22 WHEREAS, the Board of Education, in accordance with Article 5-A of the General Municipal Law, invited seald bids for Boiler Room Alterations at Horace Greeley High School, A-Building (CCSD Bid #B2021-11); and
WHEREAS, the bid submissions were opened and announced publicly on June 2, 2021; and
WHEREAS, the Board of Education believes it to be in the best interests of the School District to reject all bids and then rebid the project;
THEREFORE BE IT RESOLVED, that the Board of Education, in the best interests of the School District, hereby rejects all bid submissions for the Boiler Room Alterations at Horace Greeley High School, A-Building, and directs the project to be rebid.
5.23 BE IT RESOLVED, that the Board of Education approves an amended agreement with Michael Blueglass - STEM Research Consulting, for review, advice and recommendations regarding the Science Research Program at the Horace Greeley High School during the 2019-20 and 2020-21 school years in the amount of $200 per hour, not to exceed 40 hours, approved by the Board on March 3, 2020, to include an additional 5 hours and authorizes the Board President to execute the amended Agreement.
5.24 BE IT RESOLVED, that the Board of Education hereby approves Bid Award Renewal Recommendation B2019-11: Boiler, Burner & Related Equipment-Maintenance & Repair to 1st Heating Solutions LLC, for the 2021-22 school year, in the amount of $10,250.00 for seasonal start-up and various hourly rates.
5.25 BE IT RESOLVED, that the Board of Education hereby approves Bid Award Renewal Recommendation B2019-20: Clothing for Work Uniforms to S&H Uniform Corp., for the 2021-22 school year, in various amounts.
5.26 BE IT RESOLVED, that the Board of Education hereby approves Bid Award Renewal Recommendation B2020-6: Field Maintenance Services to Maxner Landscaping, LLC, for the 2021-22 school year in the amount of $110,000.00 plus various hourly rates.
6. BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:
6.1 Proposal from Aquarius Capital for Actuarial Consulting Services (GASB 75) Valuation for Fiscal Year 2020-21.
6.2 Proposal from Aquarius Capital for Actuarial Consulting Services (GASB 75) Valuation for Fiscal Year 2021-22.
6.3 Agreement for Services with Eddie Moore, America & Moore LLC for Unity Day virtual keynote address for students and Q&A for Parents on June 3, 2021.
6.4 Agreement for Services with Dr. Bruce L. Dennis for professional development during the 2021-22 school year.
6.5 Agreement for Services with Monique Michaels for an administrative team building exercise on July 6, 2021.
6.6 Agreement for Services with Samantha Potack as Continuing Education Assistant for the 2021-22 school year.
6.7 Agreement for Investigative Services with Adrienne Ferretti of A.F. Investigations for the 2021-22 school year.
6.8 Consultant Agreement for Medicaid Services with Management Advisory Group Business Operations, Inc., for the 2021-22 school year.
6.9 Retainer Agreement regarding NYC Department of Environmental Protection approvals with Sive Paget Riesel, effective June 3, 2021.
6.10 Licensing & Maintenance Fee agreement with Educational Data Services, for the 2021-22 school year.
7. Facilities
8. Financials
8.1 BE IT RESOLVED, that the Board of Education acknowledges receipt of the Claims Auditor Report for April 2021.
8.2 BE IT RESOLVED, that the Board of Education acknowledges receipt of the Appropriation Status Report for May 2021.
8.3 BE IT RESOLVED, that the Board of Education acknowledges receipt of the Revenue Status Report for May 2021.
9. Notice of Future Meetings
Thursday, June 17, 2021 – 7:30 pm
Strategic Plan Update
Horace Greeley High School – Auditorium
Wednesday, July 7, 2021 – 7:30 pm
Reorganization Meeting
Horace Greeley High School - Auditorium
9. Adjournment
Any person who seeks accommodation based upon disability should contact the District Clerk,
Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.chappaquaschools.org
Email: board@chappaquaschools.org
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