Chappaqua Central School District
Minutes July 6, 2023
OFFICIAL MINUTES
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, July 6, 2023, 7:00 PM
Horace Greeley High School - Auditorium
Present: Board of Education
Hilary Grasso, President
Cailee Hwang, Vice President
Matt Auerbach
Ryan Kelsey
Absent: Alissa Dorfman
Staff Members:
Christine Ackerman, Superintendent of Schools
Adam Pease, Assistant Superintendent for Curriculum & Instruction
Josh Culwell-Block, Assistant Superintendent for Business
Jamie Edelman, Assistant Superintendent for Pupil Personnel Services
Andrew Corsilia, Assistant Superintendent for Human Resources & Leadership Development
Adam Schoenbart, Associate Director of Technology & Communications
Liisa Elsner, District Clerk
Motioned by Ryan Kelsey to open the public meeting at 6:15 pm. Seconded by Cailee Hwang. Motion carried 4-0. Board Member Alissa Dorfman was absent.
Motioned by Ryan Kelsey to appoint Dr. Ackerman as District Clerk pro tempore. Seconded by Cailee Hwang. Motion carried 4-0.
Motioned by Ryan Kelsey to adjourn into Executive Session at 6:16 pm to discuss litigation, the employment history of particular persons, matters of health & safety and to receive advice from counsel. Seconded by Cailee Hwang. Motion carried 4-0.
Motioned by Cailee Hwang to reopen the public meeting at 7:30 pm. Seconded by Ryan Kelsey. Motion carried 4-0.
Oath of office administered to newly elected Board member Matthew Auerbach and Superintendent Christine Ackerman: Liisa Elsner, School District Clerk
- Election of Board Officers (President and Vice President) for 2023-2024
- Presiding Officer: Hilary Grasso - Newly Elected Board President
- Appointments: Cailee Hwang – Newly Elected Board Vice President Liisa Elsner - School District Clerk
Oath of office administered to Hilary Grasso, Cailee Hwang and Dr. Christine Ackerman: Liisa Elsner, District Clerk
Oath of office administered to Liisa Elsner, School District Clerk: Board President to be determined
4. Recommended Action: Reorganization Appointments
4.1 Appointments:
School District Treasurer Cathleen Lynch
Motioned by Ryan Kelsey to appoint Cathleen Lynch as School District Treasurer for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
School District Deputy Treasurer Josh Culwell-Block
Motioned by Matt Auerbach to appoint Josh Culwell-Block as School District Deputy Treasurer for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
Central Treasurer-Extracurricular Activity Fund Cathleen Lynch
Motioned by Cailee Hwang to appoint Cathleen Lynch as Central Treasurer – Extracurricular Activity Fund for the 2023-24 school year. Seconded by Ryan Kelsy. Motion carried 4-0.
Attendance Officers Building administrators
Motioned by Ryan Kelsey to appoint building administrators or their designees as Attendance Officers for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
Asbestos Management Plan Designee Joseph Gramando
Motioned by Matt Auerbach to appoint Joseph Gramando as Asbestos Management Plan Designee for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
Claims Auditor Jonathan Ross
Motioned by Cailee Hwang to appoint Jonathan Ross as Claims Auditor for the 2023-24 school year. Seconded by Ryan Kelsey. Motion carried 4-0.
Co-Chief Emergency Officers Joe Gramando, Josh Culwell-Block
Motioned by Ryan Kelsey to appoint Joseph Gramando and Josh Culwell-Block as Chief Emergency Officer and Co-Chief Emergency Officer for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
504 Compliance Officers/Title II ADA Compliance Officers Andrew Corsilia, Jamie Edelman
Motioned by Matt Auerbach to appoint Andrew Corsilia and Jamie Edelman as 504/Title II ADA Compliance Officers for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
Student Disability Discrimination Compliance Coordinators Andrew Corsilia, Jamie Edelman
Motioned by Cailee Hwang to appoint Andrew Corsilia and Jamie Edelman as Student Disability Discrimination Compliance Coordinators for the 2023-24 school year. Seconded by Ryan Kelsey. Motion carried 4-0.
CSE/CPSE Committee Members List attached
Motioned by Ryan Kelsey to appoint the individuals listed on the attached memo to the Committees on Special Education and Pre-School Special Education for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
McKinney-Vento (Homeless) Liaisons Karen Smith/Jamie Edelman
Motioned by Matt Auerbach to appoint Karen Smith and Jamie Edelman as McKinney-Vento (Homeless) Liaisons for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
IHO Rotational List List attached
Motioned by Cailee Hwang that the rotational list of Impartial Hearing Officers, as determined by New York State Department of Education be appointed for the 2023-24 school year. Seconded by Ryan Kelsey. Motion carried 4-0.
Medicaid Compliance Officers Andrew Corsilia, Jamie Edelman
Motioned by Ryan Kelsey to appoint Andrew Corsilia and Jamie Edelman as Medicaid Compliance Officers for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
Payroll Certification Officers Josh Culwell-Block, Andrew Corsilia
Motioned by Matt Auerbach to appoint Josh Culwell-Block and Andrew Crosilia as Payroll Certification Officers for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
Property Control Manager Josh Culwell-Block
Motioned by Cailee Hwang to appoint Josh Culwell-Block as Property Control Manager for the 2023-24 school year. Seconded by Ryan Kelsey. Motion carried 4-0.
Purchasing Agent Anne Holmquist
Motioned by Ryan Kelsey to appoint Anne Holmquist as Purchasing Agent for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
Records Management and Access Officer Josh Culwell-Block
Motioned by Matt Auerbach to appoint Josh Culwell-Block as Records Management and Access Officer for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
School District Attorney Shaw, Perelson, May and Lambert, LLP
Motioned by Cailee Hwang to appoint Shaw, Perelson, May & Lambert LLC as School District Attorney for the 2023-24 school year. Seconded by Ryan Kelsey. Motion carried 4-0.
School District Auditor PKF O’Connor Davies, LLP
Motioned by Ryan Kelsey to appoint PKF O’Connor, Davies LLP as School District Independent Auditor for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
Audit Committee Community Members Chris Dalrymple, Matthew White, Fred Wang
Motioned by Matt Auerbach to appoint Christopher Dalrymple, Matthew White and Fred Wang as community members of the Audit Committee for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
School District Bond Counsel Hawkins, Delafield & Wood, LLP
Motioned by Cailee Hwang to appoint Hawkins, Delafield & Wood, LLP as District Bond Counsel for the 2023-24 school year. Seconded by Ryan Kelsey. Motion carried 4-0.
School District Fiscal Advisor Bernard P. Donegan, Inc
Motioned by Ryan Kelsey to appoint Bernard P. Donegan, Inc. as District Fiscal Advisor for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
District Title IX Coordinators Dr. Sandra Sepe, Geoff Curtis, Joseph Mazza, Deborah Alspach, Tonya Wilson, James Skoog
Motioned by Matt Auerbach to appoint Dr. Sandra Sepe, Geoff Curtis, Joseph Mazza, Deborah Alspach, Tonya Wilson & James Skoog as District Title IX Coordinators for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
District Title IX Investigators Josh Culwell-Block/Jamie Edelman
Motioned by Cailee Hwang to appoint Josh Culwell-Block and Jamie Edelman as District Title IX Investigators for the 2023-24 school year. Seconded by Ryan Kelsey. Motion carried 4-0.
District Title IX Decision Maker Andrew Corsilia
Motioned by Ryan Kelsey to appoint Andrew Corsilia as District Title IX Decision Maker for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
District Title VI & Title VII Compliance Officers Andrew Corsilia/Jamie Edelman
Motioned by Matt Auerbach to appoint Andrew Corsilia and Jamie Edelman as Title VI and Title VII Compliance Officers for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
DASA Coordinators Sandra Sepe, Karime Soto, Ronald Gamma, Lauralyn Stewart, Joseph Sullivan, Geoff Curtis, Joseph Mazza, Jessica Rappaport, Deborah Alspach, Ryan Spillane, Tonya Wilson, Ross Cooper, James Skoog, Jennifer Kean-Thompson, Andrew Corsilia, Jamie Edelman
Motioned by Cailee Hwang to appoint Sandra Sepe, Karime Soto, Ronald Gamma, Lauralyn Stewart, Joseph Sullivan, Geoff Curtis, Joseph Mazza, Jessica Rappaport, Deborah Alspach, Ryan Spillane, Tonya Wilson, Ross Cooper, James Skoog, Jennifer Kean-Thompson, Andrew Corsilia and Jamie Edelman as DASA Coordinators for the 2023-24 school year. Seconded by Ryan Kelsey. Motion carried 4-0.
Depositories Bank of New York, JP Morgan Chase, Bank of America, M&T Bank, TD Bank, BNY Mellon, People’s United Bank, NY CLASS and NYLAF
Motioned by Ryan Kelsey to appoint Bank of New York, JP Morgan Chase, Bank of America, M&T Bank, TD Bank, BNY Mellon, People’s United Bank, NY CLASS and NYLAF as Depositories for the 2023-24 school year. Seconded by Matt Auerbach. Motion carried 4-0.
Investments Cathleen Lynch, Josh Culwell-Block
Motioned by Matt Auerbach to appoint Cathleen Lynch and Josh Culwell-Block to be authorized to take appropriate action in the investment of Chappaqua Central School District funds during the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
Newspaper of record The Journal News
Newspapers (other) The Examiner or The New York Times
Motioned by Cailee Hwang that, for the purpose of advertising bids and other legal notices of the Chappaqua Central School District during the 2023-24 school year, The Journal News (as the newspaper of record), The Examiner, and the New York Times be designated. Seconded by Ryan Kelsey. Motion carried 4-0.
Petty Cash
Superintendent’s Office $100
Douglas G. Grafflin Elementary School $100
Roaring Brook Elementary School $100
Westorchard Elementary School $100
Horace Greeley High School $100
Robert E. Bell Middle School $100
Seven Bridges Middle School $100
Motioned by Motioned by Ryan Kelsey that Petty Cash accounts, in accordance with policy, be approved for the 2023-24 school year in the amount of $100 each for the Superintendent’s Office; Douglas Grafflin, Roaring Brook and Westorchard Elementary Schools; Robert E. Bell and Seven Bridges Middle Schools; and, the Horace Greeley High School. Seconded by Matt Auerbach. Motion carried
4-0.
Treasurer’s Bond Amount of $100,000 as executed by NYSIR be approved as to form and sufficiency for the 2023-24 school year.
Motioned by Matt Auerbach that the Treasurer’s Bond in the amount of $100,000 as executed by NYSIR be approved as to form and sufficiency for the 2023-24 school year. Seconded by Cailee Hwang. Motion carried 4-0.
Data Protection Officer Andrew Taylor
Motioned by Cailee Hwang to appoint Andrew Taylor as Data Protection Officer for the 2023-24 school year. Seconded by Ryan Kelsey. Motion carried 4-0.
Internal Auditor Nawrocki Smith LLP
Motioned by Ryan Kelsey to appoint Nawrocki Smith LLP as Internal Auditor for the 2023-24 school Year. Seconded by Matt Auerbach. Motion carried 4-0.
5. Information Business Affairs
5.1 President’s Report – President Grasso gave her report as follows:
- Welcoming everyone to the new school year.
- Welcoming Matt Auerbach and Alissa Dorfman to the Board.
- Commenting on the Board/Administrative Retreat which took place on 7/5 and 7/6.
- Sharing the 2023-24 Board Committee assignments.
5.1.1 2023-2024 Board Committee/Liaison Assignments
5.2 Superintendent’s Report – Dr. Ackerman gave her Community Update as follows:
- Welcoming our new Board members.
- Discussing the Leadership Retreat activities.
- Mr. Corsilia spoke about Christine Parrottino – the new Bell Assistant Principal.
- Dr. Pease spoke about the professional learning contract with Shelly DuBose.
- Reminding the Community about 8/23 New Family Orientations and K/5/9 Orientations on 8/30.
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone. After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.
6. Approvals & Ratifications
6.1 BE IT RESOLVED, that the Board of Education accepts the Minutes of the June 21, 2023 Board Meeting.
Motioned by Cailee Hwang to accept Item 6.1 as stated above. Seconded by Ryan Kelsey. Motion carried 4-0.
6.2 Policy #0130: District Equity Policy – 2nd Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #0130: District Equity Policy.
Motioned by Hilary Grasso to adopt Policy #0130: District Equity Policy, as stated above. Seconded by Ryan Kelsey. Motion carried 4-0.
7. Recommended Action: Personnel
Dr. Ackerman recommended Item 7.1 as stated below.
7.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2023/2024 school year, or earlier at the discretion of the Board of Education:
Chisholm Consulting Solutions, LLC.
Colleen O’Sullivan
EI US, LLC. dba Learn Well
Nutritionally Yours
Monique Scollan
Talk of the Town
Resolution:
BE IT RESOLVED that, the probationary term of School Psychologist, Bethany Burrows, shall be amended to terminate on August 30, 2026, based upon receipt of proof of tenure in a New York State public school district.
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed below to work in the Chappaqua Summer Extended School Year Program from July 3, 2023 through August 11, 2023, or earlier at the discretion of the Board of Education.
Jayne Carlson – Teaching Assistant
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Director of ELA and Content Literacy effective for the 2023/2024 school year:
Kathryn Naaman
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as Department Chairpersons for the 2023/2024 school year:
Horace Greeley High School
| Department | Chairperson |
|---|---|
| Director of Science Research | Jerry Zupan |
Resignation:
Ms. Melanie Greenwald, Teacher of Science, Horace Greeley High School, effective August 30, 2023.
Mr. Gerard Sulli, Junior Varsity B Girls Tennis Coach, Horace Greeley High School, effective June 27, 2023.
Request for Childcare Leave of Absence:
Ms. Jessica Drinkwine, Teacher of Special Education, Westorchard Elementary School, effective August 31, 2023 through November 12, 2023.
Appointment: Probationary
Mr. Anthony Tortora, Teacher of Physical Education, Douglas Grafflin Elementary School, to a probationary appointment in the tenure area of Physical Education, effective August 31, 2023 through August 30, 2027, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time, Step 10, B(BA+45) with Masters, $104,620.
Ms. Theresa Swertfager, Teacher of Physical Education, Westorchard Elementary School, to a probationary appointment in the tenure area of Physical Education, effective August 31, 2023 through August 30, 2026, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time, Step 3, B(BA+45) with Masters, $84,797.
Ms. Jordan Valentzas, Teacher of Physical Education, Horace Greeley High School, to a probationary appointment in the tenure area of Physical Education, effective August 31, 2023 through August 30, 2027, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time, Step 6, A(BA) with Masters, $83,088.
Mr. Neil Walker, Teacher of Music, Horace Greeley High School, to a probationary appointment in the tenure area of Music, effective August 31, 2023 through August 30, 2027, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time, Step 10, C(BA+60) with Masters, $109,220.
Ms. Christine Parrottino, Assistant Principal, Robert E. Bell Middle School, to a probationary appointment in the tenure area of Assistant Principal, effective August 30, 2023 through August 29, 2027, $165,000, prorated (pending background check).
Appointment: Coaching - Effective August 19, 2023 through November 10, 2023
| Sport | Level | Coach | Step |
|---|---|---|---|
| Cross Country | Varsity Assistant | Yanxia Chen | 1 |
| Girls Tennis | Junior Varsity | Gerard Sulli | 3 |
Appointment: Coaching - Effective September 6, 2023 through November 10, 2023
| Sport | Level | Coach | Step |
|---|---|---|---|
| Field Hockey | Modified – SB | Angelique Titre-Barnor | 3 |
| Field Hockey | Modified Assistant | Annette Hawkins | 3 |
| Football | Modified Assistant | Michael Whiting | 2 |
Motioned by Hilary Grasso to approve Item 7.1 as stated above. Seconded by Cailee Hwang. Motion caried 4-0.
Dr. Ackerman recommended Item 7.2 as stated below.
7.2 Non-instructional
Resignation:
Kylie Galiani – Teacher Aide at Roaring Brook Elementary School, effective June 30, 2023.
Appointments:
Brandon Ayala – Cleaner at Roaring Brook Elementary School, effective July 10, 2023. His salary will be $43,074 plus the night differential of $2,137.
Joseph Zippelli – Custodial Worker/Groundskeeper at the Pole Barn, effective July 10, 2023. His salary will be $49,048.
BE IT RESOLVED that the Board of Education hereby appoints the individual below as a clerical substitute to be employed on an “as needed” basis, effective July 1, 2023, at a salary of $15.00 per hour:
Karen Bucko
Motioned by Ryan Kelsey to approve Item 7.2 as stated above. Seconded by Hilary Grasso. Motion carried 4-0.
8. Recommended Action: Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.
8.1 CSE summaries (2022-23 School Year) reported to the Board on July 6, 2023.
8.2 CSE summaries (2023-24 School Year) reported to the Board on July 6, 2023.
8.3 BE IT RESOLVED, in accordance with Policy 9040, that based upon the recommendation of the Superintendent of Schools, employees in the following positions who are required to travel regularly among the buildings of the School District shall be entitled to a monthly car allowance of $200 for the 2023-24 school year as set forth below:
Assistant Superintendent for Curriculum and Instruction, Assistant Superintendent for Business, Assistant Superintendent for Human Resources and Leadership Development, Assistant Superintendent for Pupil Personnel Services, Director of Elementary Education K-6, Director of Technology & Innovation, Director of Special Education and 504 Services, Associate Director of Technology & Communication and Director of Athletics, Physical Education & Health.
8.4 BE IT RESOLVED, in the event that the Principal of the Horace Greeley High School is not physically present in the High School on one or more days (or portions thereof,) during the 2023-24 school year, that either Karime Soto, Ron Gamma, Lauralyn Stewart or Joseph Sullivan, Assistant Principals be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that Geoff Curtis, Principal of the Robert E. Bell Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2023-24 school year, that Christine Parrottino be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that Joseph Mazza, Principal of the Seven Bridges Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2023-24 school year, that Jessica Rappaport, Assistant Principal be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that Deborah Alspach, Principal of Douglas Grafflin Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2023-24 school year, that Ryan Spillane, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that Tonya Wilson, Principal of Roaring Brook Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2023-24 school year, that Ross Cooper, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that James Skoog, Principal of Westorchard Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2023-24 school year, that Jennifer Kean-Thompson, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT FURTHER RESOLVED, that the District Clerk shall forward a copy of this resolution to each of the above referenced persons.
8.5 Supplemental Defense and Indemnification Resolution for the 2023-24 School Year
WHEREAS, Section 18 of the Public Officers Law of the State of New York authorizes municipal corporations, including Boards of Education, to adopt supplemental defense and indemnification provisions to those contained in the Education Law; and
WHEREAS, the statute authorizes Boards of Education to defend, indemnify and save harmless, members of boards of education and officers, agents and employees of the Boards of Education and parent volunteers in connection with any claims asserted or judgment obtained against such board members, officers, agents or employees, including former employees, in any State or Federal Court, or in the amount of any settlement of any such claim, provided the act or omission from which such judgment or claim arose occurred while the Board member, officer, agent or employee was acting within the scope of his or her office of employment;
NOW THEREFORE, BE IT RESOLVED that the Board of Education of the Chappaqua Central School District hereby adopts the supplemental defense and indemnification provisions contained in Section 18 of the Public Officers Law for its Board members, officers, agents and employees, and parent volunteers on school-based planning and shared decision making committees or other community volunteer performing volunteer service with the consent of the Board and/or Superintendent of Schools. This coverage shall supplement and shall be in addition to the coverage available to such employees under other enactments, including but not limited to the Education Law of the State of New York.
8.6 BE IT RESOLVED, that the Board of Education hereby approves a retainer agreement with Shaw, Perelson, May & Lambert LLC, effective July 1, 2023 for the 2023-24 school year, and authorizes the Board President to execute this agreement.
8.7 BE IT RESOLVED, that the Board of Education hereby approves a retainer agreement, dated June 26, 2019, with PKF O’Connor Davies, LLP, effective July 1, 2021 for the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.8 BE IT RESOLVED, that the Board of Education hereby approves an agreement with the City School District of New Rochelle for Health & Welfare Services during the 2022-23 school year for 2 students, in the amount of $1,427.00 per student, and authorizes the Superintendent and Board President to execute the agreement.
8.9 BE IT RESOLVED, that the Board of Education hereby approves an agreement with the Union Free School District of the Tarrytowns for Health & Welfare Services during the 2022-23 school year for 24 students, in the amount of $1,106.93 per student, and authorizes the Superintendent and Board President to execute the agreement.
8.10 BE IT RESOLVED, that the Board of Education hereby approves an agreement for services with AF Investigations, Inc., for investigative services during the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.11 BE IT RESOLVED, that the Board of Education approves the agreement with Anderson Center for Autism, effective July 1, 2023 through June 30, 2024 for provision of a special education program based on the New York State Education Department and the Office of Children and Family Services rates as outlined in Appendix A of the Agreement, and authorizes the Board President to execute the agreement.
8.12 WHEREAS, SchoolPass is and will continue to be, the sole source of SchoolPass. This is a proprietary product that is only available through SchoolPass located at 267 Kentlands Blvd., #2034, Gaithersburg, MD 20878.
WHEREAS, SchoolPass will have a direct sales and purchasing relationship and no intentions to utilize agents, or authorize resellers to provide SchoolPass products and services to Chappaqua School Central School District.
THEREFORE, BE IT RESOLVED, that the Board of Education hereby declares SchoolPass to be the sole source for all SchoolPass branded products and services purchased in the ordinary course of product acquisition and therefore, determines that the purchase of the SchoolPass products is not subject to competitive bidding under Section 103 of the General Municipal Law.
NOW THEREFORE BE IT ALSO RESOLVED, that the Board of Education hereby approves a Master Services Agreement with SchoolPass for license plate readers and attendance tracking at Horace Greeley High School, effective July 15, 2023, and authorizes the Board President to execute the agreement.
8.13 BE IT RESOLVED, that the Board of Education hereby approves an Agreement with Student Assistance Services for the 2023-2024 school year for a five-day per week Student Assistance Counselor at Horace Greeley High School, in the amount of $80,732.00, and authorizes the Board President to execute this Agreement.
8.14 WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;
THEREFORE, BE IT RESOLVED, that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.
8.15 BE IT RESOLVED, that the Board of Education hereby approves an agreement with LogicPrep for SAT and ACT prep courses for the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.16 BE IT RESOLVED, that the Board of Education hereby approves an increase to the “Sick/Compensated Absences” budget line (A2110-139-36-251) by the amount of $51,279.92, and the “Compensated Absences” budget line (A9089-880-36) by $95,608.25 as an additional budget appropriation to the 2022-2023 budget and that such appropriation be funded from the Employee Benefit Accrued Liability Reserve Fund.
8.17 BE IT RESOLVED, that the Board of Education hereby authorizes its attorneys, Shaw, Perelson, May & Lambert, LLP to execute a Consent Judgment in a tax certiorari proceeding captioned SG Option Lot 3 v. Town of New Castle and Chappaqua CSD;
AND BE IT FURTHER RESOLVED, that the Board of Education hereby authorizes the increase to the Refund on Real Property Taxes (A1964-400-36) utilizing the Tax Certiorari Reserve Fund and the refund of taxes as required by the terms of any Consent Judgments approved by the Board during the 2022-2023 school year.
8.18 BE IT RESOLVED, that the Board of Education hereby approve a budget transfer in the amount of $128,068.00, to cover the balance of the 2022-23 July-August summer ESY program not covered by New York State aid, and authorizes the Superintendent and Board President to approve the transfer.
8.19 BE IT RESOLVED, that the Board of Education hereby approve a budget transfer in the amount of $103,406.00, for the 2022-23 year-end salary overages under the substitute codes, and authorizes the Superintendent and Board President to approve the transfer.
8.20 RESOLVED that the Board of Education approve the terms of the Release and Settlement Agreement involving Student Number 700360, a copy of which shall be incorporated by reference in the minutes of this meeting; and
BE IT FURTHER RESOLVED that the Superintendent of Schools be and hereby is authorized to execute such Release and Settlement Agreement on behalf of the District.
8.21 BE IT RESOLVED, that the Board of Education hereby approves an agreement for services with Shelly DuBose for mathematics professional development and curriculum alignment during the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.22 BE IT RESOLVED, that the Board of Education hereby approves an Agreement with Hawthorne Foundation, Inc. d/b/a Hawthorne Country Day School, effective July 1, 2023 through June 30, 2024 for provision of a special education program based on the New York State Education Department and the Office of Children and Family Services rates as outlined in Schedules B and C of the Agreement, and authorizes the Board President to execute the agreement.
8.23 BE IT RESOLVED, that the Board of Education hereby approves a service agreement with Anderson Center Consulting & Training for program-based services and behavioral consultation on an as-needed basis during the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.24 WHEREAS, the Board of Education had requested bids for Food Service Management Program Operation to manage the school lunch program, effective September 1, 2023 in Bid #B2023-07; and
WHEREAS, an evaluation was done by Josh Culwell-Block, Assistant Superintendent for Business and Anne Holmquist, District Purchasing Agent; and
NOW THEREFORE BE IT RESOLVED, that the Board of Education awards the bid for Food Service Management Program Operation to Aramark Educational Services, based upon the recommendation made by Josh Culwell-Block, Assistant Superintendent for Business and Anne Holmquist, District Purchasing Agent, as the lowest responsible bidder responsive to the specifications as stipulated in the bid documents for Bid #B2023-07.
AND BE IT FURTHER RESOLVED, that the BOE President is authorized to execute the contract with Aramark Educational Services, a copy of which contract is incorporated by reference within the minutes of this meeting.
8.25 BE IT RESOLVED, that the Board of Education hereby approves Bid Supplemental Award Recommendation CCSD #B2023-09: Printing/Stationery Services for the 2023-24 school year to KM Printing, LLC DBA Strategic Factory, Checkomatic and Courier Printing, at various amounts.
8.26 BE IT RESOLVED, that the Board of Education hereby approves Bid Award Recommendation CCSD #B2023-10: Educational Data Services – various categories for the 2023-24 school year, in the amount of $102,958.31.
8.27 BE IT RESOLVED, that the Board of Education hereby approves a maintenance agreement with Select Telecom for the Mitel IP Office Telephone and Voice Mail System, effective July 14, 2023 through July 13, 2024, and authorizes the Board President to execute the agreement.
Motioned by Ryan Kelsey to approve Items 8.1 through 8.27 as stated above. Seconded by Cailee Hwang. Motion carried 4-0.
9. BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:
9.1 An agreement for services with Laurie Armstrong Coaching & Consulting for an active coaching workshop during the 2023-24 school year.
Motioned by Hilary Grasso to acknowledge Item 9.1 as stated above. Seconded by Ryan Kelsey. Motion carried 4-0.
10. Facilities
11. Financials
11.1 BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Claims Auditor’s Report for June 2023.
Motioned by Cailee Hwang to acknowledge receipt of Item 11.1 as stated above. Seconded by Ryan Kelsey. Motion carried 4-0.
12. Organization
12.1 Annual affirmation of all policies previously adopted by the Board.
Motioned by Hilary Grasso to approve Item 12.1 as stated above. Seconded by Cailee Hwang. Motion carried 4-0.
13. Notice of Future Meetings
Tuesday, August 8, 2023, 7:00 pm
Horace Greeley High School – Auditorium
Tax Warrant
Thursday, August 31, 2022, 10:00 am
Horace Greeley High School - Auditorium
14. Adjournment
Motioned by Ryan Kelsey to adjourn the meeting at 8:08 pm. Seconded by Cailee Hwang. Motion carried 4-0.
Respectfully submitted,
Liisa Elsner
District Clerk / Secretary to the Superintendent
/lke