Chappaqua Central School District
Agenda July 6, 2023
Revised: 7/6/23 at 5:40 pm
7/6/23 at 1:09 pm
Agenda
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Thursday, July 6, 2023
Horace Greeley High School - Auditorium
Presiding Officer: Liisa Elsner
Pledge of Allegiance
Livestream Video Link
Call the Meeting to Order at 6:15 pm
Proposed Executive Session to discuss litigation, the employment history of particular persons, litigation, matters of health and safety and to receive advice from counsel, subject to Board approval.
Reconvene public session at 7:00 p.m. at Horace Greeley High School – Auditorium.
Oath of office administered to newly elected Board members (Matthew Auerbach & Alissa Dorfman) and Superintendent (Dr. Ackerman): Liisa Elsner, School District Clerk
- Election of Board Officers (President and Vice President) for 2023-2024
- Presiding Officer: To be determined - Newly Elected Board President
- Appointments: To be determined - Newly Elected Board Vice President
Liisa Elsner - School District Clerk
Oath of office administered to new officers and Superintendent: Liisa Elsner, District Clerk
Oath of office administered to School District Clerk: Board President to be determined
4. Recommended Action: Reorganization Appointments
4.1 Appointments:
| School District Treasurer | Cathleen Lynch |
| School District Deputy Treasurer | Josh Culwell-Block |
| Central Treasurer - Extracurricular Activity Fund | Cathleen Lynch |
| Attendance Officers | Building administrators |
| Asbestos Management Plan Designee | Joseph Gramando |
| Claims Auditor | Jonathan Ross |
| Co-Chief Emergency Officers | Joe Gramando, Josh Culwell-Block |
| 504 Compliance Officers/Title II ADA Compliance Officers | Andrew Corsilia, Jamie Edelman |
| Student Disability Discrimination Compliance Coordinators | Andrew Corsilia, Jamie Edelman |
| CSE/CPSE Committee Members | List attached |
| McKinney-Vento Homeless Liaisons | Karen Smith, Jamie Edelman |
| IHO Rotational List | List attached |
| Medicaid Compliance Officer | Andrew Corsilia, Jamie Edelman |
| Payroll Certification Officers | Josh Culwell-Block, Andrew Corsilia |
| Property Control Manager | Josh Culwell-Block |
| Purchasing Agent | Anne Holmquist |
| Records Management and Access Officer | Josh Culwell-Block |
| School District Attorney | Shaw, Perelson, May, and Lambert, LLP |
| School District Auditor | PKF O’Connor Davies, LLP |
| Audit Committee Community Members | Chris Dalrymple, Matthew White, Fred Wang |
| School District Bond Counsel | Hawkins, Delafield & Wood, LLP |
| School District Fiscal Advisor | Bernard P. Donegan, Inc. |
| District Title IX Coordinators | Dr. Sandra Sepe Geoff Curtis, Joseph Mazza, Deborah Alspach, Tonya Wilson, James Skoog |
| District Title IX Investigators | Josh Culwell-Block, Jamie Edelman |
| District Title IX Decision Maker | Andrew Corsilia |
| District Title VI & Title VII Compliance Officers | Andrew Corsilia, Jamie Edelman |
| DASA Coordinators | Dr. Sandra Sepe, Karime Soto, Ronald Gamma, Lauralyn Stewart, Joseph Sullivan, Geoff Curtis, Joseph Mazza, Jessica Rappaport, Deborah Alspach, Ryan Spillane, Tonya Wilson, Ross Cooper, James Skoog, Jennifer Kean-Thompson, Andrew Corsilia, Jamie Edelman |
| Depositories | Bank of New York, JP Morgan Chase, Bank of America, M&T Bank, TD Bank, BNY Mellon, People’s United Bank, NY CLASS and NYLAF |
| Investments | Cathleen Lynch, Josh Culwell-Block |
| Newspaper of record | The Journal News |
| Newspapers (other) | The Examiner or The New York Times |
|
Petty Cash Superintendent’s Office |
$100 |
| Treasurer’s Bond | Amount of $100,000 as executed by NYSIR be approved as to form and sufficiency for the school year 2023-2024. |
| Data Protection Officer | Andrew Taylor |
| Internal Auditor | Nawrocki Smith LLP |
5. Information Business Affairs
5.1 President’s Report
5.1.1 2023-2024 Board Committee/Liaison Assignments
5.2 Superintendent’s Report
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone. After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.
6. Approvals & Ratifications
6.1 BE IT RESOLVED, that the Board of Education accepts the Minutes of the June 21, 2023 Board Meeting.
6.2 Policy #0130: District Equity Policy – 2nd Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #0130: District Equity Policy.
7. Recommended Action: Personnel
7.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2023/2024 school year, or earlier at the discretion of the Board of Education:
Chisholm Consulting Solutions, LLC.
Colleen O’Sullivan
EI US, LLC. dba Learn Well
Nutritionally Yours
Monique Scollan
Talk of the Town
Resolution:
BE IT RESOLVED that, the probationary term of School Psychologist, Bethany Burrows, shall be amended to terminate on August 30, 2026, based upon receipt of proof of tenure in a New York State public school district.
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed below to work in the Chappaqua Summer Extended School Year Program from July 3, 2023 through August 11, 2023, or earlier at the discretion of the Board of Education.
Jayne Carlson – Teaching Assistant
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Director of ELA and Content Literacy effective for the 2023/2024 school year:
Kathryn Naaman
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as Department Chairpersons for the 2023/2024 school year:
Horace Greeley High School
| Department | Chairperson |
|---|---|
| Director of Science Research | Jerry Zupan |
Resignation:
Ms. Melanie Greenwald, Teacher of Science, Horace Greeley High School, effective August 30, 2023.
Mr. Gerard Sulli, Junior Varsity B Girls Tennis Coach, Horace Greeley High School, effective June 27, 2023.
Request for Childcare Leave of Absence:
Ms. Jessica Drinkwine, Teacher of Special Education, Westorchard Elementary School, effective August 31, 2023 through November 12, 2023.
Appointment: Probationary
Mr. Anthony Tortora, Teacher of Physical Education, Douglas Grafflin Elementary School, to a probationary appointment in the tenure area of Physical Education, effective August 31, 2023 through August 30, 2027, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time.
Ms. Theresa Swertfager, Teacher of Physical Education, Westorchard Elementary School, to a probationary appointment in the tenure area of Physical Education, effective August 31, 2023 through August 30, 2026, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time.
Ms. Jordan Valentzas, Teacher of Physical Education, Horace Greeley High School, to a probationary appointment in the tenure area of Physical Education, effective August 31, 2023 through August 30, 2027, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time.
Mr. Neil Walker, Teacher of Music, Horace Greeley High School, to a probationary appointment in the tenure area of Music, effective August 31, 2023 through August 30, 2027, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time.
Ms. Christine Parrottino, Assistant Principal, Robert E. Bell Middle School, to a probationary appointment in the tenure area of Assistant Principal, effective August 30, 2023 through August 29, 2027 (pending background check).
Appointment: Coaching - Effective August 19, 2023 through November 10, 2023
| Sport | Level | Coach | Step |
|---|---|---|---|
| Cross Country | Varsity Assistant | Yanxia Chen | 1 |
| Girls Tennis | Junior Varsity | Gerard Sulli | 3 |
Appointment: Coaching - Effective September 6, 2023 through November 10, 2023
| Sport | Level | Coach | Step |
|---|---|---|---|
| Field Hockey | Modified – SB | Angelique Titre-Barnor | 3 |
| Field Hockey | Modified Assistant | Annette Hawkins | 3 |
| Football | Modified Assistant | Michael Whiting | 2 |
7.2 Non-instructional
Resignation:
Kylie Galiani – Teacher Aide at Roaring Brook Elementary School, effective June 30, 2023.
Appointments:
Brandon Ayala – Cleaner at Roaring Brook Elementary School, effective July 10, 2023.
Joseph Zippelli – Custodial Worker/Groundskeeper at the Pole Barn, effective July 10, 2023.
BE IT RESOLVED that the Board of Education hereby appoints the individual below as a clerical substitute to be employed on an “as needed” basis, effective July 1, 2023, at a salary of $15.00 per hour:
Karen Bucko
8. Recommended Action: Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.
8.1 CSE summaries (2022-23 School Year) reported to the Board on July 6, 2023.
8.2 CSE summaries (2023-24 School Year) reported to the Board on July 6, 2023.
8.3 BE IT RESOLVED, in accordance with Policy 9040, that based upon the recommendation of the Superintendent of Schools, employees in the following positions who are required to travel regularly among the buildings of the School District shall be entitled to a monthly car allowance of $200 for the 2023-24 school year as set forth below:
Assistant Superintendent for Curriculum and Instruction, Assistant Superintendent for Business, Assistant Superintendent for Human Resources and Leadership Development, Assistant Superintendent for Pupil Personnel Services, Director of Elementary Education K-6, Director of Technology & Innovation, Director of Special Education and 504 Services, Associate Director of Technology & Communication and Director of Athletics, Physical Education & Health.
8.4 BE IT RESOLVED, in the event that the Principal of the Horace Greeley High School is not physically present in the High School on one or more days (or portions thereof,) during the 2023-24 school year, that either Karime Flores, Ron Gamma, Lauralyn Stewart or Joseph Sullivan, Assistant Principals be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that Geoff Curtis, Principal of the Robert E. Bell Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2023-24 school year, that the Assistant Principal be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that Joseph Mazza, Principal of the Seven Bridges Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2023-24 school year, that Jessica Rappaport, Assistant Principal be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that Deborah Alspach, Principal of Douglas Grafflin Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2023-24 school year, that Ryan Spillane, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that Tonya Wilson, Principal of Roaring Brook Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2023-24 school year, that Ross Cooper, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED, in the event that James Skoog, Principal of Westorchard Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2023-24 school year, that Jennifer Kean-Thompson, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT FURTHER RESOLVED, that the District Clerk shall forward a copy of this resolution to each of the above referenced persons.
8.5 Supplemental Defense and Indemnification Resolution for the 2023-24 School Year
WHEREAS, Section 18 of the Public Officers Law of the State of New York authorizes municipal corporations, including Boards of Education, to adopt supplemental defense and indemnification provisions to those contained in the Education Law; and
WHEREAS, the statute authorizes Boards of Education to defend, indemnify and save harmless, members of boards of education and officers, agents and employees of the Boards of Education and parent volunteers in connection with any claims asserted or judgment obtained against such board members, officers, agents or employees, including former employees, in any State or Federal Court, or in the amount of any settlement of any such claim, provided the act or omission from which such judgment or claim arose occurred while the Board member, officer, agent or employee was acting within the scope of his or her office of employment;
NOW THEREFORE, BE IT RESOLVED that the Board of Education of the Chappaqua Central School District hereby adopts the supplemental defense and indemnification provisions contained in Section 18 of the Public Officers Law for its Board members, officers, agents and employees, and parent volunteers on school-based planning and shared decision making committees or other community volunteer performing volunteer service with the consent of the Board and/or Superintendent of Schools. This coverage shall supplement and shall be in addition to the coverage available to such employees under other enactments, including but not limited to the Education Law of the State of New York.
8.6 BE IT RESOLVED, that the Board of Education hereby approves a retainer agreement with Shaw, Perelson, May & Lambert LLC, effective July 1, 2023 for the 2023-24 school year, and authorizes the Board President to execute this agreement.
8.7 BE IT RESOLVED, that the Board of Education hereby approves a retainer agreement, dated June 26, 2019, with PKF O’Connor Davies, LLP, effective July 1, 2021 for the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.8 BE IT RESOLVED, that the Board of Education hereby approves an agreement with the City School District of New Rochelle for Health & Welfare Services during the 2022-23 school year for 2 students, in the amount of $1,427.00 per student, and authorizes the Superintendent and Board President to execute the agreement.
8.9 BE IT RESOLVED, that the Board of Education hereby approves an agreement with the Union Free School District of the Tarrytowns for Health & Welfare Services during the 2022-23 school year for 24 students, in the amount of $1,106.93 per student, and authorizes the Superintendent and Board President to execute the agreement.
8.10 BE IT RESOLVED, that the Board of Education hereby approves an agreement for services with AF Investigations, Inc., for investigative services during the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.11 BE IT RESOLVED, that the Board of Education approves the agreement with Anderson Center for Autism, effective July 1, 2023 through June 30, 2024 for provision of a special education program based on the New York State Education Department and the Office of Children and Family Services rates as outlined in Appendix A of the Agreement, and authorizes the Board President to execute the agreement.
8.12 WHEREAS, SchoolPass is and will continue to be, the sole source of SchoolPass. This is a proprietary product that is only available through SchoolPass located at 267 Kentlands Blvd., #2034, Gaithersburg, MD 20878.
WHEREAS, SchoolPass will have a direct sales and purchasing relationship and no intentions to utilize agents, or authorize resellers to provide SchoolPass products and services to Chappaqua School Central School District.
THEREFORE, BE IT RESOLVED, that the Board of Education hereby declares SchoolPass to be the sole source for all SchoolPass branded products and services purchased in the ordinary course of product acquisition and therefore, determines that the purchase of the SchoolPass products is not subject to competitive bidding under Section 103 of the General Municipal Law.
NOW THEREFORE BE IT ALSO RESOLVED, that the Board of Education hereby approves a Master Services Agreement with SchoolPass for license plate readers and attendance tracking at Horace Greeley High School, effective July 15, 2023, and authorizes the Board President to execute the agreement.
8.13 BE IT RESOLVED, that the Board of Education hereby approves an Agreement with Student Assistance Services for the 2023-2024 school year for a five-day per week Student Assistance Counselor at Horace Greeley High School, in the amount of $80,732.00, and authorizes the Board President to execute this Agreement.
8.14 WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;
THEREFORE, BE IT RESOLVED, that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.
8.15 BE IT RESOLVED, that the Board of Education hereby approves an agreement with LogicPrep for SAT and ACT prep courses for the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.16 BE IT RESOLVED, that the Board of Education hereby approves an increase to the “Sick/Compensated Absences” budget line (A2110-139-36-251) by the amount of $51,279.92, and the “Compensated Absences” budget line (A9089-880-36) by $95,608.25 as an additional budget appropriation to the 2022-2023 budget and that such appropriation be funded from the Employee Benefit Accrued Liability Reserve Fund.
8.17 BE IT RESOLVED, that the Board of Education hereby authorizes its attorneys, Shaw, Perelson, May & Lambert, LLP to execute a Consent Judgment in a tax certiorari proceeding captioned SG Option Lot 3 v. Town of New Castle and Chappaqua CSD;
AND BE IT FURTHER RESOLVED, that the Board of Education hereby authorizes the increase to the Refund on Real Property Taxes (A1964-400-36) utilizing the Tax Certiorari Reserve Fund and the refund of taxes as required by the terms of any Consent Judgments approved by the Board during the 2022-2023 school year.
8.18 BE IT RESOLVED, that the Board of Education hereby approve a budget transfer in the amount of $128,068.00, to cover the balance of the 2022-23 July-August summer ESY program not covered by New York State aid, and authorizes the Superintendent and Board President to approve the transfer.
8.19 BE IT RESOLVED, that the Board of Education hereby approve a budget transfer in the amount of $103,406.00, for the 2022-23 year-end salary overages under the substitute codes, and authorizes the Superintendent and Board President to approve the transfer.
8.20 RESOLVED that the Board of Education approve the terms of the Release and Settlement Agreement involving Student Number 700360, a copy of which shall be incorporated by reference in the minutes of this meeting; and
BE IT FURTHER RESOLVED that the Superintendent of Schools be and hereby is authorized to execute such Release and Settlement Agreement on behalf of the District.
8.21 BE IT RESOLVED, that the Board of Education hereby approves an agreement for services with Shelly DuBose for mathematics professional development and curriculum alignment during the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.22 BE IT RESOLVED, that the Board of Education hereby approves an Agreement with Hawthorne Foundation, Inc. d/b/a Hawthorne Country Day School, effective July 1, 2023 through June 30, 2024 for provision of a special education program based on the New York State Education Department and the Office of Children and Family Services rates as outlined in Schedules B and C of the Agreement, and authorizes the Board President to execute the agreement.
8.23 BE IT RESOLVED, that the Board of Education hereby approves a service agreement with Anderson Center Consulting & Training for program-based services and behavioral consultation on an as-needed basis during the 2023-24 school year, and authorizes the Board President to execute the agreement.
8.24 WHEREAS, the Board of Education had requested bids for Food Service Management Program Operation to manage the school lunch program, effective September 1, 2023 in Bid #B2023-07; and
WHEREAS, an evaluation was done by Josh Culwell-Block, Assistant Superintendent for Business and Anne Holmquist, District Purchasing Agent; and
NOW THEREFORE BE IT RESOLVED, that the Board of Education awards the bid for Food Service Management Program Operation to Aramark Educational Services, based upon the recommendation made by Josh Culwell-Block, Assistant Superintendent for Business and Anne Holmquist, District Purchasing Agent, as the lowest responsible bidder responsive to the specifications as stipulated in the bid documents for Bid #B2023-07.
AND BE IT FURTHER RESOLVED, that the BOE President is authorized to execute the contract with Aramark Educational Services, a copy of which contract is incorporated by reference within the minutes of this meeting.
8.25 BE IT RESOLVED, that the Board of Education hereby approves Bid Supplemental Award Recommendation CCSD #B2023-09: Printing/Stationery Services for the 2023-24 school year to KM Printing, LLC DBA Strategic Factory, Checkomatic and Courier Printing, at various amounts.
8.26 BE IT RESOLVED, that the Board of Education hereby approves Bid Award Recommendation CCSD #B2023-10: Educational Data Services – various categories for the 2023-24 school year, in the amount of $102,958.31.
8.27 BE IT RESOLVED, that the Board of Education hereby approves a maintenance agreement with Select Telecom for the Mitel IP Office Telephone and Voice Mail System, effective July 14, 2023 through July 13, 2024, and authorizes the Board President to execute the agreement.
9. BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:
9.1 An agreement for services with Laurie Armstrong Coaching & Consulting for an active coaching workshop during the 2023-24 school year.
9.2 An agreement for services with Susan Shirken for consultant services during the 2023-24 school year.
10. Facilities
11. Financials
11.1 BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Claims Auditor’s Report for June 2023.
12. Organization
12.1 Annual affirmation of all policies previously adopted by the Board.
13. Notice of Future Meetings
Tuesday, August 8, 2023, 7:00 pm
Horace Greeley High School – Auditorium
Tax Warrant
Thursday, August 31, 2022, 10:00 am
Horace Greeley High School - Auditorium
14. Adjournment
Any person who seeks accommodation based upon disability should contact the District Clerk, Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.chappaquaschools.org
Email: BoEducation@chappaquaschools.org
PLEASE TURN OFF ALL CELL PHONES DURING MEETING
/lke