Agenda December 15, 2021

Revised: 12/14/21 at 3:48pm
12/15/21 at 7:12pm

Agenda

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, December 15, 2021
Seven Bridges Middle School

Livestream Video Link

Presiding Officer: Hilary Grasso
Pledge of Allegiance

Call the Meeting to Order at 5:00 pm

Proposed Executive Session to discuss contract negotiations, the employment history of particular persons, matters made exempt under federal law (FERPA) and to receive advice from counsel subject to Board approval.

Reconvene the business meeting at 7:30 pm Seven Bridges Middle School – Auditorium.

Horace Greeley High School Madrigals Performance

Recognition of Horace Greeley High School Girls Swimming & Diving – Fall 2021 NYSPHSAA State Champions

Presentation:    Seven Bridges Middle School Presentation

1.       Information Business Affairs

1.1    President’s Report

1.1.1    BE IT RESOLVED, that the Board of Education hereby accepts the resignation of Victoria Bayard Tipp, effective December 31, 2021.

1.1.2    BE IT RESOLVED, that the Board of Education hereby adopts the following Strategic Questions:

Strategic Question 1 ~ Budget & Operations "How can the District ensure continuing excellence in its academic, social-emotional and extracurricular programs, while developing a budget that is fiscally responsible?"

Strategic Question 2 ~ Teaching & Learning "How can the District ensure that all students think deeply and creatively, support their thinking, apply problem-solving skills, work collaboratively, and actively participate in their learning as they acquire content knowledge?"

Strategic Question 3 ~ Social-Emotional Learning “How can the District ensure that it develops students who are ethical, empathic, respectful, and resilient global citizens and leaders?”

1.2    Superintendent’s Report

Presentation:  Insight Presentation

2.      Committee Reports

Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.  After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.

3.      Approvals & Ratifications

3.1    BE IT RESOLVED, that the Board of Education hereby accepts the Minutes of the November 17, 2021 Board Meeting.

3.2    BE IT RESOLVED, that the Board of Education hereby accepts the Minutes of the November 22, 2021 Special Board Meeting

3.3    BE IT RESOLVED, that the Board of Education hereby accepts the Minutes of the December 10, 2021 Board Work Session.

3.4    Policy #9070:  Recording Workplace Conversations – 2nd Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #9070:  Recording Workplace Conversations.

3.5    Policy #5028:  Charging School Meals – 1st Reading 

3.6    Policy #9027:  Health Insurance Policy – 1st Reading

4.     Recommended Action:   Personnel

4.1    Instructional

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:

Isaiah Pinilla
Ivan Polanco
Luisa Romano
Kathleen Rourke
Benjamin Taub

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as a per diem substitute at the Building Specific substitute teacher rate:

Nicholas Howe – Robert E. Bell Middle School eff. 11/18/21

Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreement for Services for the individual and agency listed below effective for the 2021/2022 school year, or earlier at the discretion of the Board of Education:

Carolyn M. Machonis, DBA Milestones for Munchkins

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as AP coordinator to be employed on an "as needed" basis effective for the 2021/2022 school year:

Barbara Scheine

Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as AP proctors to be employed on an "as needed" basis effective for the 2021/2022 school year:

Linda DiChiara Eileen Gallagher Karen Ginsbern Matthew Hager
Carol Hughes Jeanne Mahon Suzanne Michel Noah Mitchell
Melissa Moran Kimberley Perham Paula Petito Beth Quinn
Thomas Quinn Dori-Ann Rodrick Joan Salamone Gretta Seidel
Meyi Sobon      

Resolution:
BE IT RESOLVED that the probationary term of Assistant Principal, Jessica Rappaport, shall be amended to terminate on July 14, 2024, based upon receipt of proof of tenure in a New York State public school district.

Resolution:
BE IT RESOLVED that, upon the recommendation of the Superintendent, the Board of Education hereby approves an Employment Related Agreement regarding Employee #2629, signed by the Superintendent, as presented to the Board at this meeting.  A copy of said Agreement shall be incorporated by reference within the minutes of this meeting.

Resignation for Purposes of Retirement:
Mr. John Alkalay, School Psychologist, Horace Greeley High School, effective June 30, 2022.

Ms. Amy Kaufman, Teaching Assistant, Robert E. Bell Middle School, effective 
June 30, 2022.

Ms. Colleen Kourakos, Teacher of Speech/Language, Seven Bridges Middle School, effective June 25, 2022.

Ms. Ingrid Melhus, Teacher of Social Studies, Robert E. Bell Middle School, effective June 30, 2022.

Ms. Karin Pelletier, Teacher of Special Education, Seven Bridges Middle School, effective June 30, 2022.

Mr. Robert Raguette, Teacher of Technology, Robert E. Bell Middle School, effective 
June 30, 2022.

Resignation:
Mr. Khaled Dassan, Junior Varsity Wrestling Coach, Horace Greeley High School, effective November 24, 2021.

Mr. James Fatigate, Driver Education Instructor, Continuing Education, effective November 29, 2021.

Mr. Nicholas Howe, Teaching Assistant, Robert E. Bell Middle School, effective November 17, 2021.

Request for Extension of Childcare Leave of Absence:
Ms. Marina Comblo, Teacher of Elementary Education, Douglas Grafflin Elementary School, effective February 1, 2022 through June 30, 2022.

Ms. Tiffany DePeralta, Teacher of English, Horace Greeley High School, effective January 24, 2022 through June 30, 2022.

Appointment: Tenure
Ms. Rashmi Sadana, Teaching Assistant, Horace Greeley High School, effective November 2, 2021.

Ms. Lauralyn Stewart, Assistant Principal, Horace Greeley High School, effective December 3, 2021.

Ms. Kristin McGurl, Teacher of Health, Horace Greeley High School, effective January 20, 2022.

Ms. Nadia Buffa, Teacher of English as a New Language, Westorchard Elementary School, effective January 22, 2022.

Appointment: Probationary
Mr. Glenn Golz, Teacher of English as a New Language, Seven Bridges Middle School, to a probationary appointment in the tenure area of English as a Second Language, effective January 3, 2022 through January 2, 2026, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period they shall not be eligible for tenure at that time.

Appointment: Leave Replacement
Ms. Ericka Miranda, Leave Replacement Teacher of Elementary Education, Douglas Grafflin Elementary School, effective February 1, 2022 through June 30, 2022 (or earlier at the discretion of the Board of Education).

Appointment: Part Time
Ms. Carly Mendelson, (.04) Teacher of Mathematics to provide Academic Intervention Services, Douglas Grafflin Elementary School, effective December 16, 2021 through June 17, 2022 (or earlier at the discretion of the Board of Education).

Ms. Romina Sierra, (.04) Teacher of Mathematics to provide Academic Intervention Services, Douglas Grafflin Elementary School, effective December 16, 2021 through June 17, 2022 (or earlier at the discretion of the Board of Education).

Appointment: Coaching - Effective November 30, 2021 through March 14, 2022

Sport Level Coach Step
Wrestling JV 1 Anthony Marino 3

4.2    Non-instructional

Appointments:
Gustavo Holguin, Teacher Aide at Horace Greeley High School, 22.5 hours/week, effective December 16, 2021.

Laurie Pecora, Teacher Aide at Westorchard Elementary School, 20 hours/week, effective December 16, 2021.

Jonathan Burtt, Cleaner at Douglas G. Grafflin Elementary School, 40 hours/week, effective December 20, 2021.

Resignations:
Rachel Benz, Teacher Aide at Douglas G. Grafflin Elementary School, effective December 31, 2021.

Naveena Saly-George, Clerk-School Monitor at Robert E. Bell Middle School, effective December 31, 2021.

Resolutions:
BE IT RESOLVED that, upon the recommendation of the Superintendent, the Board of Education hereby approves an Employment Related Agreement regarding Employee #5034, as presented to the Board at this meeting.  A copy of said Agreement shall be incorporated by reference within the minutes of this meeting.

BE IT RESOLVED that, upon the recommendation of the Superintendent, the Board of Education hereby approves an Employment Related Agreement regarding Employee #5931, as presented to the Board at this meeting.  A copy of said Agreement shall be incorporated by reference within the minutes of this meeting.

BE IT RESOLVED that the Board of Education hereby amends the appointment of Jenna Dallacco, Teacher Aide at Roaring Brook Elementary School, from 31.25 hours/week to 27.50 hours/week, effective November 29, 2021.

BE IT RESOLVED that the Board of Education hereby amends the appointment of Leonora Shabani, Teacher Aide at Roaring Brook Elementary School, from 27.50 hours/week to 31.25 hours/week, effective November 29, 2021.

BE IT RESOLVED that, the Board of Education hereby amends the dates of the administrative leave of absence, without pay, for Steven Cottrell, from November 6, 2021 through December 5, 2021 to November 6, 2021 through December 6, 2021, in accordance with Civil Service regulations.

BE IT RESOLVED that, the Board of Education hereby authorizes an administrative leave of absence, without pay, for Harald Schwab, effective December 2, 2021 through December 7, 2021 in accordance with Westchester County Civil Service Regulations.
BE IT RESOLVED that the Board of Education hereby appoints the individual below as a substitute clerical/teacher aide to be employed on an “as needed” basis, effective December 16, 2021, at a salary of $15.00 per hour:

Gina Gavigan

5.      Recommended Action:  Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.

5.1    CSE Summaries (2021-22 School Year) reported to the Board on December 15, 2021.

5.2    BE IT RESOLVED, that the Board of Education hereby appoints Joshua Culwell-Block to the New Castle Community Media Center (NCCMC) for a two-year term beginning December 1, 2021 – November 30, 2023.

5.3    BE IT RESOLVED, that the Board of Education hereby approves a Greeley Sports Boosters grant of an Aircat machine for the Volleyball program, in the amount of $4,000.00.

5.4    BE IT RESOLVED, that the Board of Education hereby approves a Greeley Sports Boosters grant of a Junior Hack Attack Pitching Machine and an ATEC R2 Baseball Training Machine for use in the Varsity and Junior Varsity Baseball programs, in the amount of $4,198.95.

5.5    BE IT RESOLVED, that the Board of Education hereby approves a Managed Service Contract with Acture Solutions, Inc., for intelligent facility and secure data storage, network and server systems, effective December 2021 through October 2026, and authorizes the Board President to execute this contract.

5.6    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #202135 in the amount of $15,750.00, to cover increased costs related to the proposal by Cuddy & Feder, which was approved by the Board of Education at its November 9, 2021 meeting, and authorizes the Board President to sign the increase document.

5.7    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #211064, in the amount of $8,547.30, to cover payment of invoices pertaining to retainer agreement with Cuddy & Feder, dated July 2, 2019, and authorizes the Board President to sign the increase document.

5.8    BE IT RESOLVED, that the Board of Education hereby approves an increase to Purchase Order #202136 in the amount of $15,000.00, to cover increased costs related to the proposal by WSP, which was approved by the Board of Education at its November 9, 2021 meeting, and authorizes the Board President to sign the increase document.

5.9    BE IT RESOLVED, that the Board of Education hereby approves an Instructional Services Agreement with The Clear View School, at a rate set by New York State, effective July 7, 2021 through June 24, 2022, and authorizes the Board President to execute the agreement.

5.10    BE IT RESOLVED, that the Board of Education hereby approves an extension agreement with Crown Castle (formerly Lightower Fiber Networks II, LLC), for 60 months, in the amount of $4,596.00 per month, which includes an additional redundant internet circuit, effective December 16, 2021, and authorizes the Board President to execute the agreement.

5.11    WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District; 

THEREFORE, BE IT RESOLVED that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.

5.12    BE IT RESOLVED, that the Board of Education hereby approves an addendum to an agreement with Hawthorne Foundation, Inc. d/b/a Hawthorne Country Day School, previously approved at the August 11, 2021 meeting (Item 5.23), regarding payment for a 1.:1 paraprofessional support in accordance with the student’s IEP, and authorizes the Board President to execute the addendum.

5.13    BE IT RESOLVED, that the Board of Education approves a Chappaqua School Foundation InstaGrant Gift (IG21-22-02 ) Snowshoes for the Physical Education program at Douglas Grafflin Elementary School, in the amount of $2,439.00, submitted by Douglas Grafflin Teachers Daniel Fanelli and David Boniello.

5.14    BE IT RESOLVED, that the Board of Education approves a Chappaqua School Foundation InstaGrant Gift (IG21-22-03) for Middle School Building Thinking Classrooms – Horizontal Whiteboards in the amount of $2,430.00, submitted by Josh Culwell-Block, Merry McMillan and Megan Barnes – Seven Bridges & Bell Middle School Mathematics Departments..

5.15    BE IT RESOLVED, that the Board of Education approves a Chappaqua School Foundation InstaGrant Gift (IG21-22-04) for Horace Greeley High School Building Thinking Classrooms – Horizontal Whiteboards in the amount of $2,430.00, submitted Josh Culwell-Block and Glenn Wong – Horace Greeley High School Mathematics Department.

5.16    WHEREAS, a water main leak was discovered on the Horace Greeley High School Campus (HGHS Water Main) in November 2021; and

WHEREAS, upon further inspection by the District’s Architect, Kaeyer, Garment + Davidson Architects the District was advised that it was necessary to undertake immediate action to address said leak and prevent structural damage to the roadway in order to assure the safety, health and welfare of the students, staff and visitors to the Horace Greeley High School, as well as to safeguard the School District’s property; and

WHEREAS, the Board is empowered to determine that the expense of these activities is an ordinary contingent expense within the meaning of §2023 of the New York State Education Law and §170.2(l) of the Regulations of the Commissioner of Education and that the project constitutes an emergency within the meaning of §103 of the General Municipal Law to allow for the repair of the HGHS Water Main and related activities on an immediate basis without the necessity of competitive bidding;

THEREFORE, BE IT RESOLVED, that the Board of Education hereby determines and declares that the cost of repair of the HGHS water main and incidental costs and expenses, constitutes an ordinary contingent expense within the meaning of §2023 of the Education Law and §170.2(l) of the Regulations of the Commissioner of Education, and constitutes an emergency within the meaning of §103 of the General Municipal Law and hereby authorizes the expenditure of those funds necessary for such purposes; and

BE IT FURTHER RESOLVED, that the Board hereby determines that the repair of the HGHS Water Main, including related activities, will not have a significant environmental impact and declares this project a Type II Action pursuant to Section 617.5(c)(1) (maintenance or repair involving no substantial changes in the structure or facility) and/or (2) (replacement, rehabilitation or reconstruction of a structure or facility, in kind on the same site) and/or (10) (routing activities of educational institutions) of the State Environmental Quality Review Act regulations, and no further action is required; and

BE IT FURTHER RESOLVED, that the Board ratifies the actions of the Superintendent of Schools or designee in having the required work performed immediately and prior to Board authorization and authorizes the Superintendent of Schools or designee to make transfers between and within functional unit appropriations in the general fund or to appropriate funds from the unappropriated, unassigned fund balance in order to pay the costs of this ordinary contingent expense.

5.17    WHEREAS, a sewer main collapse was discovered on the Horace Greeley High School Campus (HGHS Sewer Main) in November 2021; and

WHEREAS, upon further inspection by the District’s Architect, Kaeyer, Garment + Davidson Architects and consultation with the District’s Environmental Counsel, Sive, Paget & Riesel, PC, the District was advised that it was necessary to undertake immediate action to repair the sewer main in order to assure the safety, health and welfare of the students, staff, and visitors to the Horace Greeley High School, as well as to safeguard the School District’s property and the surrounding environment; and
    
WHEREAS, the Board is empowered to determine that the expense of these activities is an ordinary contingent expense within the meaning of §2023 of the New York State Education Law and §170.2(l) of the Regulations of the Commissioner of Education and that the project constitutes an emergency within the meaning of §103 of the General Municipal Law to allow for the repair of the HGHS Sewer Main and related activities on an immediate basis without the necessity of competitive bidding;

THEREFORE, BE IT RESOLVED, that the Board of Education hereby determines and declares that the cost of repair of the HGHS sewer main and incidental costs and expenses, constitutes an ordinary contingent expense within the meaning of §2023 of the Education Law and §170.2(l) of the Regulations of the Commissioner of Education, and constitutes an emergency within the meaning of §103 of the General Municipal Law and hereby authorizes the expenditure of those funds necessary for such purposes; and

BE IT FURTHER RESOLVED, that the Board hereby determines that the repair of the HGHS Sewer Main, including related activities, will not have a significant environmental impact and declares this project a Type II Action pursuant to Section 617.5(c)(1) (maintenance or repair involving no substantial changes in the structure or facility) and/or (2) (replacement, rehabilitation or reconstruction of a structure or facility, in kind on the same site) and/or (10) (routing activities of educational institutions) of the State Environmental Quality Review Act regulations, and no further action is required; and

BE IT FURTHER RESOLVED, that the Board ratifies the actions of the Superintendent of Schools or designee in performing the required work performed immediately and prior to Board authorization and authorizes the Superintendent of Schools or designee to make transfers between and within functional unit appropriations in the general fund or to appropriate funds from the unappropriated, unassigned fund balance in order to pay the costs of this ordinary contingent expense.

5.18    BE IT RESOLVED, that the Board of Education hereby approves additional monies for legal services performed by, and to be performed by, Sive, Paget & Riesel, P.C., in the amount of $30, 031,62 and authorizes the Board President to countersign the law firm’s engagement letter for services; and

BE IT FURTHER RESOLVED, that the Board hereby approves an increase to Purchase Order #212003, in the amount of $31,031.62, and authorizes the Board President to sign the increase document.

5.19    BE IT RESOLVED, that the Board of Education hereby approves CCSD Bid Award B2021-25:  Construction, Labor & Materials – Plumbing, for the 2021-22 school year, to Anthony M. Notaro Plumbing & Heating, Inc.

5.20    BE IT RESOLVED, that the Board of Education hereby approves CCSD Bid Award B2021-24:  Roofing Maintenance and Service, for the 2021-22 school year to General Maintenance Group and Barrett Inc.

5.21     BE IT RESOLVED, that the Board of Education hereby approves additional monies for site planning services to be performed by J.D. Barrett & Associates, LLC, in the amount of $4,500.00, and authorizes the Board President to countersign the firm’s engagement letter for services, dated December 13, 2021; and

BE IT FURTHER RESOLVED, that the Board hereby approves an increase to Purchase Order #202134, in the amount of $4,500.00, and authorizes the Board President to sign the increase document.

5.22     BE IT RESOLVED, that pursuant to Board of Education Policy 5030, after due deliberation, the Board has determined to uphold the suspension appeal determination made by the superintendent with respect to student number 703273; and

BE IT FURTHER RESOLVED, that the President of the Board of Education will notify the parents who petitioned the Board regarding the determination in this matter as reached by the Board at this meeting.

6.      BE IT RESOLVED, that the Board of Education acknowledges the following contracts approved by the Superintendent, per Board Policy 6085 – Purchasing and Bidding:

6.1    A proposal from TC Merritts for new engineering plans in the amount of $1,450.00.

6.2    A proposal from TC Merritts for preparation of legal metes and bounds descriptions in the amount of $6,300.00.

7.      Facilities
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting.

7.1    Change Order:  GC-01
Project:   HGHS Sustainability Research Center
Contractor:  Empire Core Group
Description:  Net funds for all labor, equipment and materials related to providing backfilling of trench and removal of buried rock material ($15,950) after credit for reduction of thin brick wall installation (-$12,000).
Amount:  $3,949.92

8.      Financials

8.1    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Claims Auditor Report for October 2021.

8.2    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Claims Auditor Report for November 2021.

8.3    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Treasurer’s Report for November 2021.

8.4    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Revenue Status Report for November 2021.

8.5    BE IT RESOLVED, that the Board of Education hereby acknowledges receipt of the Appropriation Status Report for November 2021.

9.      Notice of Future Meetings

Wednesday, January 12, 2022, 7:30 pm
Budget Preview
Horace Greeley High School – Auditorium

Wednesday, January 26, 2022, 7:30 pm
Winter Admin Retreat, 4:00 pm
Robert E. Bell Middle School Presentation
Horace Greeley High School - Auditorium

10.        Adjournment

Any person who seeks accommodation based upon disability should contact the District Clerk,
Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.chappaquaschools.org
Email: BoEducation@chappaquaschools.org

PLEASE TURN OFF ALL CELL PHONES DURING MEETING

/lke