Chappaqua Central School District
Minutes September 25, 2019
OFFICIAL MINUTES
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, September 25, 2019, 6:45 PM
Horace Greeley High School - Academic Commons
Presiding Officer: Jane Kimmel Shepardson
Pledge of Allegiance: Holly McCall
Present: Board of Education
Jane Kimmel Shepardson, President
Holly McCall, Vice President
Hilary Grasso
Warren Messner
Victoria Tipp
Staff Members:
Christine Ackerman, Superintendent of Schools
John Chow, Assistant Superintendent for Business
Adam Pease, Assistant Superintendent for Curriculum & Instruction
Tony Sinanis, Assistant Superintendent for Human Resources
Theresa Markley, Acting District Clerk
President Jane Kimmel Shepardson announced that the Board had been in Executive Session seeking legal advice, safety and security, and employment history of a particular person. She reconvened the public session at 7:40 p.m.
Vice President Holly McCall led the pledge of allegiance.
1. Information Business Affairs
1.1 President’s Report
President Jane Kimmel Shepardson remarked on the number of wonderful teachers that we have hired, and that she thinks our parents will be very pleased. She mentioned that Community Day was very successful. She also commented on the PTA’s excellent Speed Reading endeavor to help prepare seniors and juniors for interviews. In addition, the Board just returned from their retreat where team building activities, goals, and how to enhance communication skills were part of the program. She reminded everyone that the buildings are closed Monday and Tuesday next week for religious holidays.
President Shepardson stated that she would like a motion to add the following resolution to our agenda this evening as Item 5.5: Bid #B2019-19:
WHEREAS, the Board of Education, in accordance with Article 5-A of the General Municipal Law, invited sealed bids for Football Helmets; and
WHEREAS, bids were opened publicly on September 23, 2019 and two bids were received;
WHEREAS, an evaluation was made of the proposed Football Helmets by Jason Semo, Athletic Director, John Chow, Assistant Superintendent for Business and Michael Trnik, District Purchasing Agent, and it was determined that the bid submitted by Riddell/All American was not in compliance with the bid specifications in that the proposed Riddell helmets did not meet the requirement that the helmets meet the highest safety rating based on the STAR evaluation system;
THEREFORE, BE IT RESOLVED, upon the recommendation of Mr. Semo, Mr. Chow, and Mr. Trnik, that the Board of Education hereby determines that failure of Riddell to comply with the bid specifications, as described above, constitutes a material deviation from the bid specifications and, therefore rejects such bid as unresponsive; and
BE IT FURTHER RESOLVED, upon the recommendation of Mr. Semo, Mr. Chow and Mr. Trnik, that the Board of Education, in the best interests of the School District, hereby awards the bid for Football Helmets to VICIS, Inc. as the lowest responsible bidder responsive to the bid specifications as stipulated in the bid documents for CCSD Bid #B2019-19 at the cost of $30,660.00.
Another item, is a letter, item 5.6 that I will write to parents,
BE IT RESOLVED, that the Board President is hereby authorized to issue letters to the parents of student numbers #602342, #602341, and #701409 regarding a matter considered by the Board during executive session at this meeting.
Motioned by Warren Messner to add these resolutions as stated above to the agenda. Seconded by Victoria Tipp. Motion carried 5-0.
1.2 Superintendent’s Report
Dr. Ackerman welcomed the new teachers and encouraged parents to attend Back to School nights. Dr. Ackerman introduced the two presentations.
The Comprehensive K-12 Counseling Plan - Dr. Heidi McCarthy, Director of Pupil Personnel Services
Dr. McCarthy explained that effective July 1, 2019, amendments to the Regulations of the Commissioner of Education were adopted by the Board of Regents effective July 1, 2017. The amended regulations govern comprehensive developmental school counseling programs beginning with the 2019-2020 school year. This means each school district must develop programs for all students K-12; students in all grades will have access to a certified school counselor; and K-12 programs will prepare students to participate effectively in current and future programs.
Professional Learning Update -Summer 2019 - Dr. Adam Pease, Asst. Superintendent for Curriculum and Instruction.
Dr. Pease reported on the PD Done Differently using a mini-conference structure and inviting participants from the region as well as consultants from Apple and Microsoft to learn about innovative technologies. Mentors considered new ways to support colleagues.
Committee Reports
Facilities – Warren Messner reported the next Facilities Meeting is October 24. Board tours of the buildings will be scheduled.
Communications – Jane Kimmel Shepardson reported the Communication Committee will meet tomorrow, September 26, 10:00 a.m. at the Education Center.
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone. After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.
There were no comments.
3. Approvals and Ratifications
3.1 BE IT RESOLVED, that the Board of Education accepts the minutes of the September 10, 2019. Board Meeting.
Motioned by Victoria Tipp to approve Item 3.1. Seconded by Holly McCall. Motion carried 5-0.
3.2 Policy 2050: Financial Reporting – first reading and adoption
(According to Policy 2065 Policies & Bylaws, “The approval or amendment of policies shall be adopted after no fewer than two readings, unless the second reading is waived by a majority of the Board members.”)
President Shepardson explained that the new language addresses the redundancy of having a June report as well as a year-end that includes June. This eliminates the June report.
Motioned by Warren Messner to waive the second reading. Seconded by Victoria Tipp. Motion carried 5-0.
BE IT RESOLVED, that the Board of Education hereby adopts Policy #2050: Financial Reporting as presented.
Motioned by Warren Messner to approve Item 3.2 as presented. Seconded by Jane Shepardson. Motion carried 5-0.
3.3 Policy 5060: Education of Students in Temporary Housing and Unaccompanied Youth - first reading. Victoria Tipp noted changes to be made in the policy as she paged through the long document, but also noted that unless it is in place, the district will not be eligible for grants, funding from NYSED. It can be approved and then we may be able to make some changes.
Motioned by Victoria Tipp to approve Item 3.3 as presented. Seconded by Warren Messner. Motion carried 5-0.
4. Recommended Action: Personnel
Dr. Ackerman recommended Item 4.1 as stated below:
4.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:
Elizabeth Byrne
Lester Roby
Brendan Woods
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as a Building Specific substitute teacher for the 2019/2020 school year:
Michaela Durr – Douglas Grafflin Elementary School (effective September 16, 2019)
Diane Masi – Seven Bridges Middle School (effective September 3, 2019)
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as student teachers, interns and/or classroom observers for the 2019/2020 school year:
Susan Fitzgerald
Alexa Tassone
Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2019/2020 school year, or earlier at the discretion of the Board of Education:
Roberta Kosse
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as PSAT and/or SAT and/or ACT proctors to be employed on an "as needed" basis effective for the 2019/2020 school year, or earlier at the discretion of the Board of Education:
| Lynne Brennan | Charles Buchanan | Karen Carey | Laura Jean Cavaluzzi |
| Yanxia Chen | Dawn Dellner | Mary Farrell | Eileen Farrington |
| Susan Fitzgerald | Tracy Franks | Karen Greco | Jill Guzzy |
| Erin Johansen | Jennifer Kuo | Nancy Larkin | Sara Lewis |
| Mirjam Lord | Ann Marie Masciana | Joann Mastrocola | Donna McBride |
| Dana McBride | Susan McCarthy | Steven Metzger | Jennifer Monaco |
| Linda Mullane | Nicole Neto | Kathleen O’Donnell | Maura Olson |
| Rashmi Sadana | Barbara Scheine | Monique Scollan | Gretta Seidel |
| Helen Teevan | Ann Marie Tetelman | Lisa Tighe | Jennifer Troup |
| Diane Wendel | Brian Vermette | Laura Zolotorofe | |
| Alternate Coordinator: Charles Buchanan | |||
Resolution:
BE IT RESOLVED that the probationary term of Music Teacher, Madison Martineau, shall be amended to terminate on August 28, 2022, based upon receipt of proof of tenure in a New York State public school district.
Appointment: Tenure
Ms. Jannel King, Teaching Assistant, Horace Greeley High School, effective October 8, 2019.
Resignation for Purposes of Retirement:
Mr. Robert Forlini, Teacher of Art, Horace Greeley High School, effective December 1, 2019.
Appointment: Probationary
Mr. Brad Gitlin, (.5) Teacher of Physical Education and (.5) Assistant Athletic Director, Horace Greeley High School, to a probationary appointment in the tenure area of Physical Education effective October 28, 2019 through October 27, 2023, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, Step 13, B(BA+30) with Masters, $116,326, prorated (pending background check).
Appointment: Long-term Substitute
Ms. Lester Roby, Teacher of Mathematics, Horace Greeley High School, effective September 13, 2019 through December 20, 2019 (or earlier at the discretion of the Board of Education), $450.00, per diem.
Appointment: Part-time
Mr. Steven McLees, Athletic Coordinator, District-Wide, effective September 26, 2019 through June 26, 2020, $13,625.
Appointment: Coaching - Effective September 26, 2019 through November 1, 2019
| Name | Position | Sport | Step | Salary |
|---|---|---|---|---|
| Jennifer David | Asst. Modified – Bell | Field Hockey | 1 | $3,538.00 |
Motioned by Warren Messner to approve Item 4.1 as stated above. Seconded by Holly McCall. Motion carried 5-0.
Dr. Ackerman recommended Item 4.2 as stated below.
4.2 Non-Instructional
Resignation:
Paola Conklin, Senior Office Assistant-Automated Systems (Confidential), at the Education Center, effective, September 25, 2019.
Appointment:
Paola Conklin, Personnel Assistant (Confidential), Education Center, effective September 26, 2019. Her annual salary will be $75,000.
Lori Mastroddi, Office Assistant-Automated Systems (Session), Horace Greeley High School, effective October 10, 2019, at an annual salary of $44,844, Step 17.
Renata Karaqi, Teacher Aide, Westorchard Elementary School, 22.5 hrs./week/session, effective September 26, 2019, at $17 per hour.
Motioned by Warren Messner to approve Item 4.2 as stated above. Seconded by Jane Shepardson. Motion carried 5-0.
5. Recommended Action: Other
5.1 CSE Summaries (2019-20 School Year) reported to the Board on September 25, 2019.
Motioned by Jane Shepardson to approve Item 5.1 as stated above. Seconded by Hilary Grasso. Motion carried 5-0.
5.2 BE IT RESOLVED, that the Board of Education approves the adoption of the District’s Comprehensive K-12 Counseling Plan.
Motioned by Victoria Tipp to approve Item 5.2 as stated above. Seconded by Holly McCall. Motion carried 5-0.
5.3 BE IT RESOLVED, that the Board of Education approves an Agreement for Health & Welfare Services with City School District of New Rochelle for 4 students at a rate of $1,008.00 per student, effective September 6, 2017 to June 22, 2018 and authorizes the Board President, Superintendent, and District Clerk to execute this Agreement.
Motioned by Victoria Tipp to remove Item 5.3 as stated above. Seconded by Jane Shepardson. Motion carried 5-0.
5.4 BE IT RESOLVED, that the Board of Education approves a Letter of Agreement for Provision of Evaluation and Therapy Services with All About Kids for the purpose of providing direct Therapy, Evaluations, Screenings, Consultations, and other Additional services may be available for students at rates per Attachment A, effective July 1, 2019 to June 30, 2020 and authorizes the Superintendent to execute this Agreement.
Motioned by Holly McCall to approve Item 5.4 as stated above. Seconded by Warren Messner. Motion carried 5-0.
5.5 Refer to 1.1 President’s Report
Motioned by Warren Messner to approve Item 5.5 as presented in 1.1. President’s Report. Seconded by Holly McCall. Motion carried 5-0.
5.6 Refer to 1.1 President’s Report
Motioned by Warren Messner to approve Item 5.6 as presented in 1.1. President’s Report. Seconded by Holly McCall. Motion carried 5-0.
6. Facilities
6.1 BE IT RESOLVED that the Board of Education approved CCSD RFP #2019-7: Audio Visual Design Services for STEAM Building and Lower L-Building at Horace Greeley High School and recommends awarding the contract to KVL Audio Visual Services in an amount not to exceed $37,525.
Motioned by Vicky Tipp to approve Item 6.1 as stated above. Seconded by Warren Messner. Motion carried 5-0.
6.2 BE IT RESOLVED, that the Board of Education hereby authorizes the Board President to execute the following Change Order.
Change Order Casabella GE-GC-02
Project: Chappaqua CSD DW Security Bell Middle School
Contractor: Casabella Contracting
Description: Provides funds for all labor, equipment and materials related to demolishing and removing existing stone wall and foundation due to discovered oil tank which had to be removed and replacing stone wall and foundation in kind.
Contract time increase: (0)
Amount: $58,493.49
Motioned by Jane Shepardson to approve Item 6.2 as stated above. Seconded by Holly McCall. Motion carried 5-0.
7. Financials
7.1 BE IT RESOLVED, that the Board of Education accepts the Revenue Status Report from 7/1/2019 to 8/31/2019.
Motioned by Warren Messner to approve Item 7.1 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
7.2 BE IT RESOLVED, that the Board of Education approves the proposed agreement from KG&D Architects, PC for Professional Services to assist the Chappaqua CSD with the design and development of a new Boiler Plant building to service the Horace Greeley Gym, Building H and new Security Office in the amount of $55,000.00 for architectural, mechanical/electrical and structural phases, with other exclusions, and authorizes the Board President to execute this agreement.
Motioned by Warren Messner to approve Item 7.2 as amended above. Seconded by Victoria Tipp. Motion carried 5-0.
7.3 BE IT RESOLVED, that the Board of Education approves the proposed agreement with KG&D Architects, PC to provide continued additional oversight services for the District-wide Security Projects for four weeks in September at a cost of $6,660 and authorizes the Board President to execute this agreement.
Motioned by Jane Shepardson to approve Item 7.3 as stated above. Seconded by Holly McCall. Motion carried 5-0.
7.4 BE IT RESOLVED, that the Board of Education approves the Consent Judgement to Lisa Goldbaum and Robert Goldbaum for assessment year 2018 in the amount of $6,494.99.
7.5 BE IT RESOLVED, that the Board of Education approves the Consent Judgement to John and Jeanne Hardt for assessment year 2018 in the amount of $9,872.16.
Motioned by Warren Messner to accept Items 7.4 and 7.5 as stated above. Seconded by Hilary Grasso. Motion carried 5-0.
7.6 BE IT RESOLVED that the Board of Education hereby authorizes a refund payment in the amount of $3,784.10 to Chappaqua Arcade LLC for the second half of school and library taxes for the 2017 assessment year. At the time of the approval of the Consent Judgment on January 9, 2019, only the first half of the school and library taxes had been paid by the petitioner.
Motioned by Jane Shepardson to accept Item 7.6 as stated above. Seconded by Holly McCall. Motion carried 5-0.
7.7 Resolution of the Chappaqua Central School District, New York, adopted September 25, 2019, amending the Refunding Bond Resolution heretofore adopted on July 10, 2019.
THE BOARD OF EDUCATION OF THE CHAPPAQUA CENTRAL SCHOOL DISTRICT, NEW YORK (THE “DISTRICT”) HEREBY RESOLVES (by the favorable vote of a two-thirds vote of all the members of said Board of Education), AS FOLLOWS:
Section (A). Section 15 of the refunding bond resolution of said District duly adopted by the Board of Education on July 10, 2019, entitled:
“Refunding Bond Resolution of the Chappaqua Central School District, New York, adopted July 10, 2019, authorizing the refunding of all or a portion of certain outstanding refunding serial bonds of said District, stating the plan of refunding, appropriating an amount not to exceed $24,605,000 therefor, authorizing the issuance of not to exceed $24,605,000 refunding serial bonds of the district to finance said appropriation, and making certain other determinations all relative thereto”
is now amended to read as follows:
Section 15. This bond resolution shall take effect immediately, and the District Clerk is hereby authorized and directed to publish the foregoing resolution, in summary, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in “The Journal News”, a newspaper having a general circulation in the District and hereby designated the official newspaper of said District for such publication.
Section (B). This Resolution shall take effect immediately.
Section (C). The amendment of Section 15 of the refunding bond resolution set forth in Section A of this resolution shall in no way affect the validity of the liabilities incurred, obligations issued, or action taken pursuant to said bond resolution, and all such liabilities incurred, obligations issued, or action taken shall be deemed to have been incurred, issued or taken pursuant to said refunding bond resolution, as so amended.
Motioned by Victoria Tipp to accept Item 7.7 as stated above. Seconded by Jane Shepardson. Motion carried 5-0.
8. President Shepardson gave Notice of Future Meetings:
Tuesday, October 15, 2019 7:30 pm
Audit Approval/Assessment Review for 2018-19 Academic Year
Horace Greeley High School – Academic Commons
Wednesday, October 30, 2019 7:30 pm
Horace Greeley High School – Academic Commons
9. Adjournment
Motioned by Warren Messner to return to executive session to continue discussion of security and employment of an individual at 9:46 p.m. Seconded by Victoria Tipp. Motion carried 5-0. President Shepardson added that the Board would not be returning to act upon items.
At 10:46 p.m., Victoria Tipp motioned the Board return to public session for the purpose of adjournment. Seconded by Hilary Grasso. Motion carried 5-0.
Respectfully submitted,
Theresa Markley
Acting District Clerk / Secretary to the Superintendent
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