Minutes October 8, 2019

OFFICIAL MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Tuesday, October 8, 2019, 10:00 AM
Education Center - Board Conference Room

Presiding Officer: Jane Kimmel Shepardson
Pledge of Allegiance: Holly McCall

Present:  Board of Education
    Jane Kimmel Shepardson, President
    Holly McCall, Vice President
    Hilary Grasso
    Warren Messner
    Victoria Tipp

Staff Members:
    Christine Ackerman, Superintendent of Schools
    John Chow, Assistant Superintendent for Business
    Adam Pease, Assistant Superintendent for Curriculum & Instruction
    Liisa Elsner, District Clerk

President Jane Kimmel Shepardson called for a motion to convene the public meeting at 10:00 am.

Motioned by Victoria Tipp to convene the public meeting at 10:00 am.  Seconded by Warren Messner.  Motion carried 5-0.

1.    Call to Order 

2.    Pledge of Allegiance

3.    Recommended Action:   Personnel

Dr. Ackerman recommended Item 3.1 as stated below.

3.1    Non-instructional:
    
BE IT RESOLVED, that the Board hereby appoints Cathleen Lynch, School District Treasurer (Confidential), effective November 8, 2019, and 

BE IT RESOLVED, that the Board approves the Terms and Conditions for this position.

Motioned by Warren Messner to approve Item 3.1 as stated above.  Seconded by Holly McCall.  Motion carried 5-0.  The Board welcomed Ms. Lynch and congratulated her on her appointment

4.    Recommended Action:  Other

4.1    BE IT RESOLVED, that the Board approves the agreement with George Couros for services and terms as presented to the Board in the attached document.  Said agreement shall be incorporated by reference within the minutes of this meeting.

Motioned by Warren Messner to approve Item 4.1 as stated above.  Seconded by Holly McCall.  Motion carried 5-0.

5.    Facilities
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting.

5.1    Change Order:  Southeast Mechanical    #HGHS MC-008
Project:   Chappaqua HGHS and Library
Contractor:  Southeast Mechanical
Description:  Cost of labor associated with mechanical rough-out at HGHS to be performed on Saturday to avoid interference with school operations.
Contract Time increase: 0
Amount:  $6,745.00

5.2    Change Order:  RLJ Electric Corporation   #HGHS EC-004
Project:   Chappaqua HGHS and Library
Contractor:  RLJ Electric Corp.
Description:  Cost of labor and materials to relocate existing fire alarm and wiring to allow for installation of new doorway to renovated bathroom #137.
Contract Time increase: 0
Amount:  $3,006.85

5.3    Change Order:  RLJ Electric Corporation   #HGHS EC-003
Project:   Chappaqua HGHS and Library
Contractor:  RLJ Electric Corp.
Description:  Cost of labor and materials to supply and install a four-panel surge suppressor at HGHS.
Contract Time increase: 0
Amount:  $5,133.95

Motioned by Warren Messner to acknowledge Items 5.1 through 5.3 as stated above.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.

6.      Notice of Future Meetings

Tuesday, October 15, 2019 7:30 pm
Horace Greeley High School – Academic Commons

Wednesday, October 30, 2019 7:30 pm
Horace Greeley High School – Academic Commons

7.    BE IT RESOLVED that the Board of Education adjourn to executive session for the purpose of discussing matters made confidential by State or Federal law (FERPA and attorney-client privilege),  the employment history of a particular company, litigation and school safety.

The Board may take action after executive session.

Motioned by Warren Messner to adjourn into executive session at 10:09 am.  Seconded by Hilary Grasso.  Motion carried 5-0.

Motioned by Warren Messner to re-convene the public meeting at 11:46 am.  Seconded by Hilary Grasso.  Motion carried 5-0.

ADDENDUM

4.2    BE ITRESOLVED, that the Board of Education does hereby authorize the initiation of an impartial due process hearing involving the request for an independent educational evaluation involving Student Number 0001, as recommended by the School District Attorney.

Motioned by Holly McCall to approve Item 4.2 as stated above.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.

4.3    BE IT RESOLVED, that the Board of Education does hereby authorize the initiation of an impartial due process hearing involving the request for an independent educational evaluation involving Student Number 0002, as recommended by the School District Attorney.

Motioned by Hilary Grasso to approve Item 4.3 as stated above.  Seconded by Victoria Tipp.  Motion carried 5-0.

4.4    BE IT RESOLVED, that the Board of Education does hereby authorize the initiation of an impartial due process hearing involving the request for an independent educational evaluation involving Student Number 0003, as recommended by the School District Attorney.

Motioned by Holly McCall to approve Item 4.4 as stated above.  Seconded by Hilary Grasso.  Motion carried 5-0.

4.5    BE IT RESOLVED, that the Board of Education does hereby authorize the initiation of an impartial due process hearing involving the request for an independent educational evaluation involving Student Number 0004, as recommended by the School District Attorney.

Motioned by Victoria Tipp to approve Item 4.5 as stated above.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.

4.6    BE IT RESOLVED, that the Board of Education does hereby authorize the initiation of an impartial due process hearing involving the request for an independent educational evaluation involving Student Number 0005, as recommended by the School District Attorney.

Motioned by Jane Kimmel Shepardson to approve Item 4.6 as stated above.  Seconded by Holly McCall.  Motion carried 5-0.

4.7    BE IT RESOLVED, that the Board of Education hereby approves a three-year municipal cooperative agreement with the Town of New Castle for a School Resource Officer program at Horace Greeley High School, as presented to the Board at this meeting, and authorizes the Board President to execute such agreement with the Town of New Castle.  A copy of the agreement shall be incorporated by reference within the minutes of this meeting.

Motioned by Warren Messner to approve Item 4.7 as stated above.  Seconded by Holly McCall.  Motion carried 5-0.

8.    Adjournment 

Motioned by Warren Messner to adjourn the meeting at 11:48 am.  Seconded by Victoria Tipp.    Motion carried 5-0.  

/lke