Chappaqua Central School District
Minutes October 30, 2019
OFFICIAL MINUTES
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, October 30, 2019, 6:30 PM
Horace Greeley High School - Academic Commons
Presiding Officer: Jane Kimmel Shepardson
Pledge of Allegiance: Holly McCall
Present: Board of Education
Jane Kimmel Shepardson, President
Holly McCall, Vice President
Hilary Grasso
Warren Messner
Victoria Tipp
Staff Members:
Christine Ackerman, Superintendent of Schools
John Chow, Assistant Superintendent for Business
Adam Pease, Assistant Superintendent for Curriculum & Instruction
Tony Sinanis, Assistant Superintendent for Human Resources
Josh Culwell-Block, Director of Technology, Innovation and Mathematics
Liisa Elsner, District Clerk
President Jane Kimmel Shepardson called for a motion to convene the public meeting at 6:30 pm.
Motioned by Jane Kimmel Shepardson to convene the public meeting at 6:30 pm. Seconded by Hilary Grasso. Motion carried 4-0. Board Member Warren Messner was absent.
Motioned by Victoria Tipp to appoint Holly McCall clerk pro tem. Seconded by Hilary Grasso. Motion carried 4-0. Board member Warren Messner was absent.
Motioned by Jane Kimmel Shepardson to adjourn into Executive Session to discuss litigation, contracts and to receive advice from counsel at 6:30 pm. Seconded by Holly McCall. Motion carried 4-0. Board Member Warren Messner was absent.
Board Member Warren Messner joined the meeting at 6:31 pm.
President Shepardson called for a motion to re-convene the public meeting at 7:40 pm.
Motioned by Holly McCall to re-convene the public meeting at 7:40 pm. Seconded by Victoria Tipp. Motion carried 5-0.
1. Information Business Affairs
1.1 President’s Report – President Shepardson began by thanking the PTA for their sponsorship of the Marc Brackett/SEL Parent University Program which was a great success. She also thanked the PTA for their recognition of the Board during Board Appreciation Week. President Shepardson mentioned the recent Board tour of Westorchard, Roaring Brook and Seven Bridges and informed the community that the next tour will be held on 11/15. She urged the Community to attend the upcoming Spelling Bee hosted by the Horace Greeley Scholarship Fund. She also let the Community know that the change in the 2019-20 Board Calendar is to move the last meeting of the school year from June 17th to June 23rd. President Shepardson invited Victoria Tipp and Holly McCall to speak about their recent attendance at the NYSSBA Conference in Rochester.
Holly McCall thanked the District for their support of the Board and the opportunity to attend the conference. She highlighted her attendance at the Pre-Convention Communication Seminar and additional workshops/sessions that she was able to attend. Victoria Tipp, the District’s Voting Delegate to NYSSBA gave the community an update of the resolutions being put forward by NYSSBA.
1.1.1 BE IT RESOLVED, that the Board of Education approves the amended 2019-20 Board of Education Meeting Calendar
Motioned by Warren Messner to approve Item 1.1.1 as stated above. Seconded by Holly McCall. Motion carried 5-0.
1.2 Superintendent’s Report – Dr. Ackerman congratulated HGHS Seniors who were part of the recent Cum Laude ceremony and also the 13 valedictorians. She then highlighted the following:
- 11/4 HGSF Spelling Bee in the Greeley gym
- Grading System presentation at the December 11 meeting
- Jonathan Costa working with the Athletic Dept. on Strategic Planning
- Dr. Carolyn McGuffog will work with the District to evaluate/analyze Special Education testing and protocols
- Michelle Mazzocchi will be our SRO, effective 10/31
Presentations:
Elementary Global Learning Centers, Middle School STEAM Centers and HGHS Upper L update – Josh Culwell-Block & Adam Pease gave a presentation highlighting the District’s new GLC and STEAM centers. Students and Faculty are making the most of these new spaces and the reaction has been overwhelmingly positive.
2. Committee Reports
Communications: President Shepardson indicated that the Committee hopes to have a consultant for Board consideration at the 11/13 meeting.
Policy: Warren Messner let the community know that the next Policy Committee meeting has been scheduled for 11/21.
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone. After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.
3. Approvals & Ratifications
3.1 BE IT RESOLVED, that the Board of Education accepts the minutes of the October 15, 2019 Board Meeting.
Motioned by Hilary Grasso to accept Item 3.1 as stated above. Seconded by Holly McCall. Motion carried 5-0.
4. Recommended Action: Personnel
Dr. Ackerman recommended Item 4.1 as presented below.
4.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:
Jason D’Alessandro
Robert Tiberi
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as a Building Specific substitute teacher for the 2019/2020 school year:
Brenda Schoenfeld – Douglas Grafflin Elementary School (effective November 6, 2019)
Resolution:
BE IT RESOLVED that the Board of Education authorizes a stipend of $1,445.00 for Ross Cooper as Acting Principal, effective September 16, 2019 through October 11, 2019.
Request for Childcare Leave of Absence:
Ms. Jacqueline Simone, Teacher of Special Education, Horace Greeley High School, effective November 7, 2019 through January 17, 2020.
Appointment: Part Time
Ms. Michaela Durr, (.04) Teacher of Mathematics to provide Academic Intervention Services, Douglas Grafflin Elementary School, effective January 7, 2020 through June 19, 2020 (or earlier at the discretion of the Board of Education).
Mr. Steven Metzger, (.04) Teacher of Mathematics to provide Academic Intervention Services, Douglas Grafflin Elementary School, effective November 4, 2019 through June 19, 2020 (or earlier at the discretion of the Board of Education).
Motioned by Warren Messner to approve Item 4.1 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
Dr. Ackerman recommended Item 4.2 as presented below.
4.2 Non-Instructional
Resignation:
Janeen Smith, Clerk-School Monitor at Robert E. Bell Middle School, resigned her position effective October 22, 2019.
Resolution:
BE IT RESOLVED that the Board of Education hereby amends the discretionary leave of absence, without pay, of Clare Webber to effective October 21, 2019 through January 5, 2020.
BE IT RESOLVED that the Board of Education hereby appoints the individual listed below as per diem clerical/aide substitute to be employed on an “as needed” basis, effective October 31, 2019, at a salary of $15 per hour:
Alicia Daly
BE IT RESOLVED that, the Board of Education, hereby appoints the individual listed below as a per diem custodial substitute to be employed on an “as needed” basis, effective October 31, 2019, at a salary of $15.00 per hour:
Marcelina Martinez Garcia
Motioned by Holly McCall to approve Item 4.2 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
5. Recommended Action: Other
Use of the Consent Agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters, which are included. Any member of the Board who wishes to discuss individually a particular piece of business on the Consent Agenda may so indicate and that item will be considered and voted on separately, thus preserving the right of all Board members to be heard on any issue. It is recommended that the Board of Education approve the following Consent agenda as submitted by the Superintendent of Schools.
Motioned by Victoria Tipp to remove Item 5.2 from the table. Seconded by Holly McCall. Motion carried 5-0.
5.1 CSE Summaries (2019-20 School Year) reported to the Board on October 30, 2019.
5.2 BE IT RESOLVED, that the Board of Education hereby appoints the law firm of Bond, Schoeneck & King to provide legal advice regarding the method by which BOCES allocates costs to the District; and
BE IT FURTHER RESOLVED, that the Board authorizes the Board President to execute the attached letter of engagement.
Tabled at October 15, 2019 Meeting
5.3 BE IT RESOLVED, that the Board of Education approve Chappaqua School Foundation InstaGrant Gift for Kindergarten Focus Furniture, in the amount of $2,467.23 submitted by Douglas Grafflin Elementary School teachers Nancy Larkin, Lisa Tighe and Pam Worth.
5.4 BE IT RESOLVED, that the Board of Education approve Chappaqua School Foundation InstaGrant Gift for Investigative Journalism Through Podcasting, in the amount of $2,404.00 submitted by Seven Bridges Middle School teacher Michael Palmieri.
5.5 BE IT RESOLVED, that the Board of Education approve Chappaqua School Foundation InstaGrant Gift for Active Learning in a Proficiency-Based Spanish Classroom – Mobile Spanish Library in the amount of $2,200.00 submitted by Horace Greeley High School teachers Isabelle Irizarry and Steve Warren.
5.6 BE IT RESOLVED, that the Board of Education approve Chappaqua School Foundation InstaGrant Gift for Active Learning in a Proficiency-Based Spanish Classroom – Collaborative Whiteboard Tables in the amount of $2,500.00 submitted by Horace Greeley High School teachers Isabelle Irizarry and Steve Warren.
5.7 BE IT RESOLVED, that the Board of Education names and acknowledges Michelle Mazzocchi as School Resource Officer (SRO), effective October 31, 2019, in accordance with the agreement between the Chappaqua Central School District and the Town of New Castle which was approved at the October 8, 2019 special meeting of the Board of Education and the October 15, 2019 meeting of the New Castle Town Board.
5.8 BE IT RESOLVED, that the Board of Education approve the AssetWorks Service Provider Agreement, effective December 1, 2019 to November 30, 2020, and authorizes the Board President to execute this Agreement.
5.9 BE IT RESOLVED, that the Board of Education approves the Bid Award Recommendation #B2019-21: Seven Bridges Middle School Gym and Library Roof Repair – recommended award to J. Antonelli Roofing, in the amount of $182,825.00.
5.10 BE IT RESOLVED that the Board of Education approves an extension of vendor contract to provide meals and /or snacks between Westchester Community Opportunity Program (WESTCOP - Head Start) and vendor, CCSD, effective September 1, 2019 - June 30, 2020, per attached prices, and authorizes the Board President to execute this agreement.
5.11 BE IT RESOLVED, that the Board of Education hereby approves the attached Agreement for Services with Carolyn McGuffog, PhD, EdD, as presented to the Board at this meeting, for review and analysis of the District’s special education academic testing procedures and protocols, effective November 12, 2019 through August 30, 2020, and authorizes the Board President to execute this agreement. A copy of said agreement shall be incorporated by reference within the minutes of this meeting.
Motioned by Victoria Tipp to approve Items 5.1 through 5.11, as stated above, as a Consent Agenda. Seconded by Holly McCall. Motion carried 5-0.
6. Facilities
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting.
6.1 Change Order: #GC-024-RB
Project: Roaring Brook Elementary School Capital Improvements
Contractor: MVM Construction, LLC.
Description: Credit for labor, equipment and materials related to correcting stained, custom, curved wood nosing at the edge of the platform in the Library as shown in drawing RB-A-902
Amount: Credit of $3,521.69
6.2 Change Order: #HGHS GC-012
Project: Horace Greeley High School Capital Improvements
Contractor: MVM Construction, LLC.
Description: Cost to chop out and replace 18LF of concrete for HVAC contractor to move dins and radiators in Library vestibule C H112 per the attached PCO no. 44A dated 4/15/19
Amount: $1,739.10
6.3 Change Order: #HGHS GC-013
Project: Horace Greeley High School Capital Improvements
Contractor: MVM Construction, LLC.
Description: Cost to remove 15 cu yds of rock including mobilization, de-mobilization, trucking, machine operation, labor, removal of rock from site, additional fill to replace where rock was removed, O&P, bonds and insurance, per the attached PCO no. 57 dated 8/17/19 and the attached partial floor plan steam center main level dated 9/25/19
Amount: $6,870.00
6.4 Change Order: #HGHS GC-014
Project: Horace Greeley High School Capital Improvements
Contractor: MVM Construction, LLC.
Description: Credit for removal of old RFP doors and hardware (L-100B, L-100C, L-101A) from the project scope per the attached Bulletin #4 dated 12/29/19 and the attached PCO 9A dated 9/30/19
Amount: Credit of $13,714.15
Motioned by Holly McCall to acknowledge Items 6.1 through 6.4 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
7. Financials
7.1 BE IT RESOLVED, that the Board of Education accepts the Claims Auditor Report for September 2019.
7.2 BE IT RESOLVED, that the Board of Education accepts the Treasurer’s Report for September 2019.
Motioned by Victoria Tipp to accept Items 7.1 and 7.2 as stated above. Seconded by Hilary Grasso. Motion carried 5-0.
8. Notice of Future Meetings
Wednesday, November 13, 2019 7:30 pm
Horace Greeley High School – Academic Commons
Wednesday, December 11, 2019 7:30 pm
Horace Greeley High School – Academic Commons
9. Adjournment
Motioned by Jane Kimmel Shepardson to adjourn the meeting at 8:58 pm. Seconded by Victoria Tipp. Motion carried 5-0.
Respectfully submitted,
Liisa Elsner
District Clerk / Secretary to the Superintendent
/lke