Chappaqua Central School District
Minutes July 11, 2018
OFFICIAL MINUTES
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, July 11, 2018
Horace Greeley High School - Academic Commons
Present: Board of Education
Victoria Tipp, President
Warren Messner
Jane Kimmel Shepardson
Holly McCall
Absent: Jeffrey Mester, Vice President (joined the meeting at 7:40 pm)
Staff Members:
Christine Ackerman, Superintendent of Schools
John Chow, Assistant Superintendent for Business
Adam Pease, Assistant Superintendent for Curriculum & Instruction
Liisa Elsner, District Clerk
President Tipp called for a motion to convene the public meeting at 7:31 pm.
Motioned by Warren Messner to convene the public meeting at 7:31 pm. Seconded by Jane Kimmel Shepardson. Motion carried 4-0. Board Member Jeffrey Mester was not present.
Oath of Office: District Clerk, Liisa Elsner administered the Oath of Office to Superintendent, Christine Ackerman and newly elected Board member Holly McCall.
Oath of office administered to newly elected Board members and Superintendent: Liisa Elsner,District Clerk
1. Election of Board President for 2018-2019
Motioned by Victoria Tipp, to elect Warren Messner as Board President for the 2018-19 school year. Seconded by Jane Kimmel Shepardson. Motion carried 4-0. Board member Jeffrey Mester was not present.
2. Presiding Officer: Newly Elected Board President
3. Appointments: Vice President
Motioned by Warren Messner to elect Jane Kimmel Shepardson as Board Vice President for the 2018-2019 school year. She shall have the power to exercise the duties of the President in case of absence or disability of the President. In the absence of the President and Vice President, Victoria Tipp is authorized to act in the capacity of President. Seconded by Victoria Tipp. Motion carried 4-0. Board member Jeffrey Mester was not present.
District Clerk, Liisa Elsner, administered the Oath of Office to newly appointed Board President, Warren Messner, and newly appointed Board Vice President Jane Kimmel Shepardson.
Board member Jeffrey Mester joined the meeting.
School District Clerk
Motioned by Warren Messner to appoint Liisa Elsner as School District Clerk for the 2018-19 school year. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
Oath of office administered to new officers: Liisa Elsner, District Clerk
District Clerk, Liisa Elsner, administered the Oath of Office to newly appointed Board President, Warren Messner, and newly appointed Board Vice President Jane Kimmel Shepardson.
Board President, Warren Messner, administered the Oath of Office to re-appointed School District Clerk, Liisa Elsner.
4. Information Business Affairs
4.1 President’s Report – President Warren Messner welcomed all to the first meeting of the 2018-19 school year. He thanked Victoria Tipp and Jeffrey Mester for their leadership of the Board in the 2017-18 school year and congratulated Dr. Ackerman on the completion of her first year in the District. He also thanked the PTA for their efforts on behalf of the District and congratulated Jessica Cadorine on becoming president.
4.1.1 2018-2019 Board Committee/Liaison Assignments – President Messner explained the 2018-19 assignments as detailed below.
2018/2019 Board Committee/Liaison Assignments
Warren Messner - President
(term expires June 30, 2019)
- Audit Committee, Chair
- Policy Committee
- Chappaqua PTA – Liaison
Jane Shepardson – Vice-President
(term expires June 30, 2020)
- Audit Committee
- Communications Committee
- Sports Boosters – Liaison
Victoria Tipp
(term expires June 30, 2020)
- Audit Committee
- Policy Committee
- Communications Committee
- Coalition for Youth – Liaison
- Westchester Putnam School Boards Association, President
- Chappaqua School Foundation - Liaison
Jeffrey Mester
(term expires June 30, 2019)
- Facilities Committee
- Green Committee
Holly McCall
(term expires June 30, 2021)
- Audit Committee
- Facilities Committee
- Wellness Committee
- Horace Greeley Scholarship Fund - Liaison
4.2 Superintendent’s Report – Dr. Ackerman welcomed Dr. Adam Pease in his new role as Assistant Superintendent for Curriculum. She also updated the Board on the search process for the open Principal position at Seven Bridges Middle School. Our consultant is sending out a survey and their will additionally be focus group meetings with faculty, parents and other stakeholders.
John Chow gave a brief update on the bond financing with good news about the recent bond sale. Our rate was 2.9% as opposed to the originally estimated 3.75%.
Jeff Mester gave a facilities update on ongoing construction projects both in District and at the Chappaqua Public Library.
Adam Pease spoke about beginning working with faculty, most particularly the English and Social Studies 9-10 and World Language teachers who will be impacted by the construction work happening at Greeley.
4.2.1 District Calendar (2018-19) – Revised – Dr. Ackerman explained the updates to the 2018-19 calendar. The Superintendent Conference day in October has been moved and the ½ days for staff development have been added.
4.2.2 Strategic Coherence Planning Report – Jonathan Costa -
Questions and Comments:
We welcome public inquiries, and in respect for each other's time, we ask that you limit your inquiry to three minutes. Board members may be contacted via email or phone.
5. Approvals & Ratifications
5.1 Minutes of June 13, 2018
5.2 Minutes of June 22, 2018
5.3 Minutes of June 27, 2018
Motioned by Victoria Tipp to accept Items 5.1 through 5.3 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
5.4 Policy #5016 and 9051: Chappaqua Student and Staff Acceptable Use Policy - 1st Reading
First reading of Policy #5016. Policy will have second reading at a future Board meeting.
6. Recommended Action: Personnel
Dr. Ackerman recommended Item 6.1 – Instructional as stated below.
6.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2018/2019 school year, or earlier at the discretion of the Board of Education:
| All About Kids SLP | Isa Marrs Speech Language Pathology, P.C. |
| BANY Partners | ProCare Therapy |
| Creative Tutoring | Erika Schenker |
| EI US, LLC dba LearnWell | Barbarann Tantillo |
| Holistic Learning Center | Westchester Therapy Solutions |
| HTA of New York, Inc. |
Resignation for Purposes of Retirement:
Ms. Ping Li, Teacher of Foreign Language, Horace Greeley High School, effective June 30, 2018.
Resignation:
Ms. Bracken Feldman, Teacher of Art, Roaring Brook Elementary School, effective July 15, 2018.
Appointment: Probationary
Ms. Amy Burger, Teacher of English, Horace Greeley High School, to a probationary appointment in the tenure area of English, effective August 30, 2018 through August 29, 2022, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time.
Ms. Carolina Stillone-Quaglirello, Teacher of Foreign Language, Robert E. Bell Middle School, to a probationary appointment in the tenure area of Foreign Language, effective August 30, 2018 through August 29, 2022, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time.
Appointment: Part-time
Ms. Elizabeth Mazzini-Chin, (.6) Teacher of Social Studies, Horace Greeley High School, effective August 30, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education).
Amended Appointment: Probationary
Ms. Carol Bartlik, Principal, Douglas Grafflin Elementary School, to a probationary appointment in the tenure area of Elementary School Principal, effective August 1, 2018 through July 31, 2022.
Motioned by Victoria Tipp to approve Item 6.1 Instructional as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
6.2 Non-instructional
7. Recommended Action: Reorganization Appointments
7.1 Appointments:
School District Treasurer
Motioned by Jeffrey Mester to approve Blanche Blair as the School District Treasurer of Chappaqua Central School District for the 2018-19 school year. Seconded by Holly McCall Motion carried 5-0.
School District Deputy Treasurer
Motioned by Victoria Tipp to approve John Chow as the School District Deputy Treasurer of Chappaqua Central School District for the 2018-19 school year. Seconded by Jane Kimmel Shepardson Motion carried 5-0.
Central Treasurer - Extracurricular Activity Fund
Motioned by Holly McCall to approve Blanche Blair as the Central Treasurer - Extracurricular Activity Fund of Chappaqua Central School District for the 2018-19 school year. Seconded by Jeffrey Mester. Motion carried 5-0.
Attendance Officers
Motioned by Jeffrey Mester to approve building administrators, or their designees as the Attendance Officers of Chappaqua Central School District for the 2018-19 school year. Seconded by Victoria Tipp. Motion carried 5-0.
Audit Committee
Motioned by Jane Kimmel Shepardson to approve Michael Greenstein, Dean Rock and Alan Rosen to serve on the Audit Committee of Chappaqua Central School District for the 2018-19 school year. Seconded by Holly McCall. Motion carried 5-0.
Claims Auditor
Motioned by Jeffrey Mester to approve Christopher H. Weir as the Claims Auditor of Chappaqua Central School District for the 2018-19 school year. Seconded by Victoria Tipp. Motion carried 5-0.
Chief Emergency Officer and Co-Chief Emergency Officer
Motioned by Jane Kimmel Shepardson to approve Joe Gramando as the Chief Emergency Officer and John Chow as Co-Chief Emergency Officer of Chappaqua Central School District for the 2018-19 school year. Seconded by Jeffrey Mester. Motion carried 5-0.
CSE/CPSE
Motioned by Jeffrey Mester to approve the individuals listed on the attached memo from Heidi McCarthy as the Committees on Special Education and Pre-School Special Education of Chappaqua Central School District for the 2018-19 school year. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
Homeless Liaisons
Motioned by Jane Kimmel Shepardson to approve Lisa Bisceglia and Heidi McCarthy as the homeless liaisons of Chappaqua Central School District for the 2018-19 school year. Seconded by Victoria Tipp. Motion carried 5-0.
IHO Rotational List
Motioned by Jeffrey Mester to approve the rotational list of Impartial Hearing Officers as determined by New York State Department of Education of Chappaqua Central School District for the 2018-19 school year. The list shall also include the names of other certified impartial hearing officers requesting to serve in the District. Impartial hearing officers shall be selected, appointed and compensated in accordance with Policy 3030. Seconded by Holly McCall. Motion carried 5-0.
Internal Auditor
Motioned by Jane Kimmel Shepardson to approve Tobin and Co. as the Internal Auditor of Chappaqua Central School District for the 2018-19 school year. Seconded by Jeffrey Mester. Motion carried 5-0.
Medicaid Compliance Officer
Motioned by Jane Kimmel Shepardson to approve Tony Sinanis as the Medicaid Compliance Officer of Chappaqua Central School District for the 2018-19 school year. Seconded by Holly McCall. Motion carried 5-0.
Payroll Certification Officers
Motioned by Jeffrey Mester to approve John Chow and Tony Sinanis as Payroll Certification Officers of Chappaqua Central School District for the 2018-19 school year. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
Property Control Manager
Motioned by Jeffrey Mester to approve Michael Trnik as Property Control Manager of Chappaqua Central School District for the 2018-19 school year. Seconded by Holly McCall. Motion carried 5-0.
Purchasing Agent and Alternate Purchasing Agent
Motioned by Jane Kimmel Shepardson to approve Michael Trnik as Purchasing Agent and John Chow as Alternate Purchasing Agent of Chappaqua Central School District for the 2018-19 school year. Seconded by Holly McCall. Motion carried 5-0.
Records Management and Access Officer
Motioned by Holly McCall to approve John Chow as Records Management and Access Officer of Chappaqua Central School District for the 2018-19 school year. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
School District Attorney
Motioned by Jeffrey Mester to approve the firm of Shaw, Perelson, May and Lambert LLP as School District Attorney of Chappaqua Central School District for the 2018-19 school year. Seconded by Holly McCall. Motion carried 5-0.
School District Independent (External) Auditor
Motioned by Jane Kimmel Shepardson to approve the firm of O’Connor, Davies, Munns and Dobbins, LLP as Auditors of Chappaqua Central School District for the 2018-19 school year. Seconded by Jeffrey Mester. Motion carried 5-0.
Surrogate Parent
Motioned by Jane Kimmel Shepardson to approve Amy Ansehl Surrogate Parent of Chappaqua Central School District for the school year. Seconded by Jeffrey Mester. Motion carried 5-0.
Title IX/Title VII/Title VI Compliance Officer
Motioned by Holly McCall to approve Tony Sinanis and Jamie Edelman as Title IX/Title VII/Title VI Compliance Officers of Chappaqua Central School District for the 2018-19 school year. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
504/Title II ADA Compliance Officer/Student Disability Discrimination Compliance Coordinator
Motioned by Jane Kimmel Shepardson to approve Tony Sinanis as 504/Title II ADA Compliance Officer/Student Disability Discrimination Compliance Coordinator of Chappaqua Central School District for the 2018-19 school year. Seconded by Jeffrey Mester. Motion carried 5-0.
Depositories
Motioned by Jeffrey Mester to approve Bank of New York, JP Morgan Chase, Bank of America, Commerce Bank, M&T Bank, TD Banknorth, Webster Bank, Signature Bank, People’s United Bank, and NYLAF be designated as depositories for the funds of Chappaqua Central School District for the school year, beginning July 1, 2018, and ending June 30, 2019. Seconded by Holly McCall. Motion carried 5-0.
Investments
Motioned by Jane Kimmel Shepardson to approve Blanche Blair, Treasurer, and John Chow, Deputy Treasurer, be authorized to take appropriate action in the investment of the funds of Chappaqua Central School District for the 2018-19 school year. Seconded by Jeffrey Mester. Motion carried 5-0.
Newspapers
Motioned by Holly McCall to approve The Journal News, The Examiner, or The New York Times be designated for the purpose of advertising bids and other legal notices of Chappaqua Central School District for the 2018-19 school year. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
Petty Cash
Motioned by Jeffrey Mester to approve Petty Cash Accounts, in accordance with policy, for Chappaqua Central School District for the 2018-19 school year. Seconded by Holly McCall. Motion carried 5-0.
Superintendent’s Office $100
Douglas G. Grafflin Elementary School $100
Roaring Brook Elementary School $100
Westorchard Elementary School $100
Horace Greeley High School $100
Robert E. Bell Middle School $100
Seven Bridges Middle School $100
Motioned by Jane Kimmel Shepardson to approve the Treasurer’s Bond in the amount of $100,000 as executed by NYSIR as to form and sufficiency, for Chappaqua Central School District for the 2018-19 school year. Seconded by Jeffrey Mester. Motion carried 5-0.
8. Recommended Action: Other
8.1 CSE summaries (2017-18 School Year) reported to the Board on July 11, 2018.
8.2 CSE summaries (2018-19 School Year) reported to the Board of July 11, 2018.
Motioned by Jane Kimmel Shepardson to approve Items 8.1 and 8.2 as stated above. Seconded by Holly McCall. Motion carried 5-0.
8.3 BE IT RESOLVED, in accordance with Policy 9040, that based upon the recommendation of the Superintendent of Schools, employees in the following positions who are required to travel regularly among the buildings of the School District shall be entitled to a monthly car allowance of $200 for the 2018-2019 school year as set forth below:
Assistant Superintendent for Curriculum and Instruction, Assistant Superintendent for Business, Assistant Superintendent for Human Resources and Leadership Development, Director of K-12 Literacy, Director of Special Education, and Director of Technology and Innovation.
Motioned by Victoria Tipp to approve Item 8.3 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
8.4 BE IT RESOLVED in the event that Andrew Corsilia, Principal of the Horace Greeley High School is not physically present in the High School on one or more days (or portions thereof,) during the 2018-2019 school year, that either Colleen O’Connor or Lauralyn Stewart, Assistant Principals be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED in the event that Martin Fitzgerald, Principal of the Robert E. Bell Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2018-2019 school year, that Tim Doyle, Assistant Principal be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED in the event that the Acting Principal of the Seven Bridges Middle School is not physically present in the Middle School on one or more days (or portions thereof,) during the 2018-2019 school year, that Greg Stiefel, Assistant Principal be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED in the event that Carol Bartlik, Principal of Douglas Grafflin Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2018-2019 school year, that Debbie Alspach, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED in the event that Doreen O’Leary, Principal of Roaring Brook Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2018-2019 school year, that Erin Jaynes, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT RESOLVED in the event that James Skoog, Principal of Westorchard Elementary School, is not physically present in the Elementary School on one or more days (or portions thereof,) during the 2018-2019 school year, that Alissa Stoever, Assistant Principal, be appointed Acting Principal for purposes of all short-term student discipline matters pursuant to Section 3214 of the New York State Education Law; and
BE IT FURTHER RESOLVED that the District Clerk shall forward a copy of this resolution to each of the above referenced persons.
Motioned by Jane Kimmel Shepardson to approve Item 8.4 as stated above. Seconded by Holly McCall. Motion carried 5-0.
8.5 Supplemental Defense and Indemnification Resolution for the 2018-19 School Year
WHEREAS, Section 18 of the Public Officers Law of the State of New York authorizes municipal corporations, including Boards of Education, to adopt supplemental defense and indemnification provisions to those contained in the Education Law; and
WHEREAS, the statute authorizes Boards of Education to defend, indemnify and save harmless, members of boards of education and officers, agents and employees of the Boards of Education and parent volunteers in connection with any claims asserted or judgment obtained against such board members, officers, agents or employees in any State or Federal Court, or in the amount of any settlement of any such claim, provided the act or omission from which such judgment or claim arose occurred while the Board member, officer, agent or employee was acting within the scope of his or her office of employment;
NOW THEREFORE, BE IT RESOLVED that the Board of Education of the Chappaqua Central School District hereby adopts the supplemental defense and indemnification provisions contained in Section 18 of the Public Officers Law for its Board members, officers, agents and employees, and parent volunteers on school-based planning and shared decision making committees or other community volunteer performing volunteer service with the consent of the Board and/or Superintendent of Schools. This coverage shall supplement and shall be in addition to the coverage available to such employees under other enactments, including but not limited to the Education Law of the State of New York.
Motioned by Jeffrey Mester to approve Item 8.5 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
8.6 BE IT RESOLVED that the Board of Education hereby approve a retainer agreement with Shaw, Perelson, May & Lambert, LLP, effective July 1, 2018 for the 2018-2019 school year, and authorizes the Board President to execute this Agreement.
Motioned by Warren Messner to approve Item 8.6 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
8.7 BE IT RESOLVED that the Board of Education approve the Extension of Transportation Contract with Chappaqua Transportation, September 1, 2018 to June 26, 2019, and authorizes the Board President and Superintendent to execute this agreement.
Motioned by Victoria Tipp to approve Item 8.7 as stated above. Seconded by Holly McCall. Motion carried 5-0.
8.8 BE IT RESOLVED that the Board of Education approve an Agreement with the State University of New York at Purchase College for the use of facilities for the estimated amount of $25,150 for the 2018-19 school year, and authorizes the Board President to execute this Agreement.
Motioned by Jane Kimmel Shepardson to approve Item 8.8 as stated above. Seconded by Warren Messner. Motion carried 5-0.
8.9 BE IT RESOLVED that the Board of Education approves the A La Carte Price List for the 2018-19 school year.
Motioned by Victoria Tipp to approve Item 8.9 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
8.10 BE IT RESOLVED, that the Board of Education approves an Agreement with Westchester Community Opportunity Program, Inc. (WESTCOP) to renew the current contract for 2018-19 for the Head Start Program at Douglas Grafflin Elementary School with a 1.26% increase for a total of $51,320, and authorizes the Board President to execute this Agreement.
Motioned by Jane Kimmel Shepardson to approve Item 8.10 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
8.11 BE IT RESOLVED that, the Board of Education accepts a check from Box Tops for Education in the amount of $695.10 to Seven Bridges Middle School for “Sustainable Energy Projects” through the District.
Motioned by Holly McCall to approve Item 8.11 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
8.12 WHEREAS, the Board of Education of the Chappaqua Central School District is planning to convert a one-station gymnasium into a fitness center at the Horace Greeley High School (the “Proposed Project”); and
WHEREAS, the Board of Education of the Chappaqua Central School District is planning a project that involves converting a one-station gym into a fitness center based on an approved fitness room layout and converting the existing fitness center into a dance studio at the Horace Greeley High School; and
WHEREAS, the Board of Education wishes to comply with the requirements of the State Environmental Quality Review Act (SEQRA); and
WHEREAS, the Board of Education has reviewed the components, phases and aspects of the Proposed Project; and
WHEREAS, the Board of Education has reviewed the Proposed Project with respect to the Type II criteria set forth in the SEQRA Regulations at 6 NYCRR Part 617.5 and has determined that the Proposed Project is a Type II Action pursuant to Section 617.5(c)(1), (2) & (8) of the SEQRA Regulations;
THEREFORE, BE IT RESOLVED that the Board of Education of the Chappaqua Central School District is hereby designated lead agency under the State Environmental Quality Review Act (SEQRA) for the proposed project; and
BE IT FURTHER RESOLVED that the Board of Education hereby determines that the Proposed Project is a Type II action pursuant to Section 617.5(c) (1), (2) & (8) of the SEQRA Regulations and will not have a significant adverse impact on the environment and that no further review of the Proposed Project is required.
617.5 ( c ) (1) states:
"maintenance or repair involving no substantial change in an existing structure or facility;"
617.5 ( c ) (2) states:
“replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site, including upgrading buildings to meet building or fire codes, unless such action meets or exceeds any of the thresholds in section 617.4 of this Part;”
617.5 ( c ) (5) street openings and right-of-way openings for the purpose of repair or maintenance of existing utility facilities;
Motioned by Jane Kimmel Shepardson to approve Item 8.12 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
8.13 BE IT RESOLVED that the Board of Education approves a budget transfer of $1,157,019.58 for payment regarding wireless access control at HGHS (Stratagem Security Proposal #192610-1-1), and authorizes the Board President to execute this transfer.
Motioned by Jane Kimmel Shepardson to approve Item 8.13 as stated above. Seconded by Warren Messner. Motion carried 5-0.
8.14 BE IT RESOLVED, that the Board of Education approves the Contract for Independent Contractor Services with Marissa Greenfeld, as Continuing Education Assistant for school year 2018-19, at $25 per hour, and authorizes the Board President to execute this agreement.
Motioned by Jane Kimmel Shepardson to approve Item 8.14 as stated above. Seconded by Holly McCall. Motion carried 5-0.
8.15 BE IT RESOLVED, that the Board of Education approves an Agreement for Health & Welfare Services with Public Schools of the Tarrytowns for 27 students at a rate of $751.55 per student, effective September 1, 2017 to June 30, 2018 and authorizes the Board President to execute this Agreement.
Motioned by Victoria Tipp to approve Item 8.15 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
8.16 BE IT RESOLVED, that the Board of Education hereby approves an Agreement with Student Assistance Services (SAS) Project SUCCESS (Schools Using Coordinated Efforts to Strengthen Students) Program at Horace Greeley High School for educational, prevention and intervention program as listed in contract for school year July 1, 2018 – June 30, 2019 for $72,695, and authorizes the Board President to execute this Agreement.
Motioned by Jane Kimmel Shepardson to approve Item 8.16 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
8.17 BE IT RESOLVED that the Board of Education approves an Agreement with KG&D Architects dated July 2, 2018 in the amount of $142,525.00 for Architectural Professional Services for district-wide projects focused on one-point of entry security at the elementary and middle school campuses, and authorizes the Board President to execute this Agreement.
Motioned by Warren Messner to approve Item 8.17 as stated above. Seconded by Holly McCall. Motion carried 5-0.
8.18 WHEREAS, the Board of Education of the Chappaqua Central School District is planning to create one-point-of-entry security projects at the three elementary schools and two middle schools (the “Proposed Project”); and
WHEREAS, the Board of Education of the Chappaqua Central School District is planning districtwide projects involving one-point-of-entry security projects and other health, safety and security system solutions at Seven Bridges Middle School, Robert E. Bell Middle School, Douglas Grafflin Elementary School, Westorchard Elementary School and Roaring Brook Elementary School; and
WHEREAS, the Board of Education wishes to comply with the requirements of the State Environmental Quality Review Act (SEQRA); and
WHEREAS, the Board of Education has reviewed the components, phases and aspects of the Proposed Project; and
WHEREAS, the Board of Education has reviewed the Proposed Project with respect to the Type II criteria set forth in the SEQRA Regulations at 6 NYCRR Part 617.5 and has determined that the Proposed Project is a Type II Action pursuant to Section 617.5(c)(1), (2) & (8) of the SEQRA Regulations;
THEREFORE, BE IT RESOLVED, that the Board of Education of the Chappaqua School District is hereby designated lead agency under the State Environmental Quality Review Act (SEQRA) for the proposed project; and
BE IT FURTHER RESOLVED, that the Board of Education hereby determines that the Proposed Project is a Type II action pursuant to Section 617.5(c) (1), (2) & (8) of the SEQRA Regulations and will not have a significant adverse impact on the environment and that no further review of the Proposed Project is required.
SEQRA Regulations:
617.5 ( c ) (1) states:
"maintenance or repair involving no substantial change in an existing structure or facility;"
617.5 ( c ) (2) states:
“replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site, including upgrading buildings to meet building or fire codes, unless such action meets or exceeds any of the thresholds in section 617.4 of this Part;”
617.5 ( c ) (4) repaving of existing highways not involving the addition of new travel lanes;
617.5 ( c ) (5) street openings and right-of-way openings for the purpose of repair or maintenance of existing utility facilities;
617.5 ( c ) (6) maintenance of existing landscaping or natural growth;
617.5 ( c ) (7) states:
"construction or expansion of a primary or accessory/appurtenant, non-residential structure or facility involving less than 4,000 square feet of gross floor area and not involving a change in zoning or a use variance and consistent with local land use controls, but not radio communication or microwave transmission facilities;"
617.5 ( c ) (8) states
"routine activities of educational institutions, including expansion of existing facilities by less than 10,000 square feet of gross floor area and school closings, but not changes in use related to such closings;"
Motioned by Holly McCall to approve Item 8.18 as stated above. Seconded by Warren Messner. Motion carried 5-0.
8.19 BE IT RESOLVED that the Board of Education approves CCSD Bid #B2018-13: Video Display Board and Scoring System – recommended award to Scorevision, LLC, in the amount of $456,573.35 for the 2018-19 school year.
Motioned by Victoria Tipp to approve Item 8.19 as stated above. Seconded by Jane Kimmel Shepardson. Motion carried 5-0.
8.20 WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;
THEREFORE, BE IT RESOLVED that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.
Motioned by Victoria Tipp to approve Item 8.20 as stated above. Seconded by Holly McCall. Motion carried 5-0.
8.21 BE IT RESOLVED that the Board of Education approves the Contract with the White Plains City School District for educational services for one student for the 2017-18 school year for the sum of $29,431.31 and authorizes the Board President to execute this Agreement.
Motioned by Jane Kimmel Shepardson to approve Item 8.21 as amended above. Seconded by Warren Messner. Motion carried 5-0.
8.22 BE IT RESOLVED, that the Board of Education approves the Contract for Independent Contractor Services with Theresa Markley, as support for the District Clerk, for school year 2018-19, and authorizes the Board President to execute this agreement.
Motioned by Jane Kimmel Shepardson to approve Item 8.22 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
8.23 BE IT RESOLVED, that the Board of Education does hereby authorize the initiation of a due process hearing in connection with a June 22, 2018 request for Independent Educational Evaluations, as recommended by the District’s Director of Special Education and Related Services.
Motioned by Warren Messner to approve Item 8.23 as stated above. Seconded by Holly McCall. Motion carried 5-0.
9. Facilities
Acknowledgement of Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting
9.1 Change order #PC-001-SB approved by the Superintendent:
Project: Seven Bridges MS Capital Improvements
Contractor: S&L Plumbing & Heating Corp.
Description: Labor, equipment & materials related to an eyewash station
Amount: $9,960.27
9.2 Change order #PC-002-SB approved by the Superintendent:
Project: Seven Bridges MS Capital Improvements
Contractor: S&L Plumbing and Heating Corp.
Description: Re-routing domestic water lines in ceiling around beam and installing lines in the soffit
Amount: $3,849.92
9.3 Change order #PC-003-SB approved by the Superintendent:
Project: Seven Bridges MS Capital Improvements
Contractor: S&L Plumbing and Heating Corp.
Description: Main and branch line sprinkler piping penetrations through steel beams
Amount: $23,841.38
9.4 Change order #GC-016-DG approved by the Superintendent:
Project: Douglas Grafflin ES Capital Improvements
Contractor: MVM Construction, LLC
Description: Removing and replacing storefront door between corridor and maker space
Amount: $4,800.00
9.5 Change order #GC-017-WO approved by the Superintendent:
Project: Westorchard ES Capital Improvements
Contractor: MVM Construction, LLC
Description: Furring out sheetrock and taping north wall of maker space
Amount: $2,600.00
9.6 Change order #GC-018-DG approved by the Superintendent:
Project: Douglas Grafflin ES Capital Improvements
Contractor: MVM Construction, LLC.
Description: Asbestos Abatement around elbows
Amount: $4,488.00
9.7 Change order #GC-019-RB approved by the Superintendent:
Project: Roaring Brook ES Capital Improvements
Contractor: MVM Construction, LLC
Description: Additional soffit around duct work at the high ceiling
Amount: $3,354,78
9.8 Change order #EC-001-DG approved by the Superintendent:
Project: Douglas Grafflin ES Capital Improvements
Contractor: Talt Electric
Description: Power to kitchen refrigerator cases, removing and relocating wire mold from existing ductwork and removing/replacing wire mold from wall.
Amount: $1,658.00
9.9 Change order #EC-002-WO approved by the Superintendent:
Project: Westorchard ES Capital Improvements
Contractor: Talt Electric
Description: Providing power for the library and psychologiest’s office
Amount: $686.56
9.10 Change order #EC-003-RB approved by the Superintendent:
Project: Roaring Brook ES Capital Improvements
Contractor: Talt Electric
Description: Relocating existing duct detector from work room to basement
Amount: $557.76
Motioned by Jane Kimmel Shepardson to acknowledge Items 9.1 through 9.10 as stated above. Seconded by Warren Messner. Motion carried 5-0.
10. Committee Reports
11. Financials
11.1 Treasurer’s Report – May 2018
Motioned by Jane Kimmel Shepardson to accept Item 11.1 as stated above. Seconded by Holly McCall. Motion carried 5-0.
12. Organization
12.1 Annual affirmation of all policies previously adopted by the Board.
Motioned by Warren Messner to approve Item 12.1 as stated above. Seconded by Victoria Tipp. Motion carried 5-0.
13. Notice of Future Meetings
Wednesday, August 8, 2018
7:30 p.m. – Horace Greeley High School Academic Commons
Tax Warrant
Thursday, August 30, 2018
10:30 a.m. – Horace Greeley High School Academic Commons
14. Adjournment
Moved by Jane Kimmel Shepardson to adjourn the meeting at 9:14 pm. Seconded by Warren Messner. Motion carried 5-0.
Respectfully submitted,
Liisa Elsner
District Clerk / Secretary to the Superintendent
/lke