Chappaqua Central School District
Agenda May 8, 2019
Agenda
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, May 8, 2019
Presiding Officer: Warren Messner
Pledge of Allegiance - Jane Shepardson
Call the Meeting to Order at 5:15 pm
Roll Call
Proposed Executive Session, subject to Board approval
Reconvene public session at 7:30 p.m. at Horace Greeley High School – Academic Commons
1. Information Business Affairs
1.1 President’s Report
1.1.1 BE IT RESOLVED, that the Board of Education approves the revised 2018-19 Board of Education Meeting Calendar.
1.1.2 2019-20 Board of Education Meeting Calendar
1.1.3 BE IT RESOLVED, that the Board of Education approves the Westchester Putnam School Boards Association (WPSBA) Proposed 2019-20 Budget and Nominating Committee Slate, and authorizes the Board President to sign the WPSBA Annual Meeting Ballot.
1.2 Superintendent’s Report
1.2.1 Horace Greeley High School 2020 Graduation Date
1.2.2 Xiao Hu Liu Family Scholarship
Presentations:
- Greeley Student Presentation
- Budget Hearing
- Public Library Budget Presentation
- Seven Bridges Geothermal Project Presentation
2. Committee Reports
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone. After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.
3. Approvals & Ratifications
3.1 BE IT RESOLVED, that the Board of Education accepts the minutes of the April 23, 2019 Board Meeting
3.2 BE IT RESOLVED, that the Board of Education accepts the minutes of the April 25, 2019 Special Board Meeting
3.3 Policy #6030: District Use of Credit Card – 4th Reading and Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #6030: District Use of Credit Card
3.4 Policy #5100: Education of Students in Foster Care – 2nd Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #5100: Education of Students in Foster Care
4. Recommended Action: Personnel
4.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:
Nicole Neto
Janice Noto-Helmers
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as paid interns at the daily rate of $85.00 for the 2018/2019 school year through the PNW BOCES Internship Program:
Lisa Ciraldo – Roaring Brook Elementary School, effective May 13, 2019
Xiaolei Jiang – Horace Greeley High School, effective May 9, 2019
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as PSAT and/or SAT and/or ACT proctors to be employed on an as needed basis effective for the 2018/2019 school year, or earlier at the discretion of the Board of Education:
Nancie Felton
Karen Ginsbern
Gabrielle Giordano
Carol Hughes
Rebecca Mullen
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as student teachers, interns and/or classroom observers for the 2018/2019 school year:
Alexa Tassone
Resolution:
BE IT RESOLVED that the Board of Education authorizes a stipend of $2,210 for Timothy Doyle as Acting Principal, effective March 8, 2019 through April 12, 2019.
Resignation for Purposes of Retirement:
Mr. John Kramer, Teaching Assistant, Robert E. Bell Middle School, effective June 30, 2019.
Ms. May Zamechek, Teaching Assistant, Robert E. Bell Middle School, effective June 30, 2019.
Discretionary Leave of Absence:
Ms. Nicole Neto, Teaching Assistant, Robert E. Bell Middle School, effective April 8, 2019 through June 30, 2019.
Appointment: Leave Replacement
Ms. Jeannie Aplin, Leave Replacement Teacher of Special Education, Roaring Brook Elementary School, effective December 3, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education).
Appointment: Teaching Assistant
Ms. Laura Zolotorofe, Teaching Assistant, Douglas Grafflin Elementary School, effective April 22, 2019.
4.2 Non-Instructional
Resignation for the purpose of retirement:
Francine Malara, Secretary to the Principal at Roaring Brook Elementary School, effective June 30, 2019.
Patricia Maoriello, Computer Aide at Robert E. Bell Middle School, effective June 30, 2019.
Appointments:
BE IT RESOLVED that, the Board of Education, hereby appoints the individuals listed below as a per diem custodial substitutes to be employed on an “as needed” basis, effective May 9, 2019. The salary is $15.00 per hour:
Vanessa Bobe-Gonzalez
Vincenzo Ruggiero
BE IT RESOLVED that, the Board of Education, hereby appoints the individual listed below as a per diem clerical/aide substitute to be employed on an “as needed” basis, effective July 1, 2019, at a salary of $15 per hour:
Francine Malara
5. Recommended Action: Other
5.1 CSE Summaries (2018-19 School Year) reported to the Board on May 8, 2019.
5.2 CSE Summaries (2019-20 School Year) reported to the Board on May 8, 2019.
5.3 WHEREAS, the Chappaqua Central School District participates in the New York State Teachers’ Retirement System (“TRS”); and
WHEREAS, on August 11, 2009, the Board of Education by resolution established a Retirement Contribution Reserve Fund known as the Retirement Contribution Reserve Fund pursuant to Section 6-r of the General Municipal Law; and
WHEREAS, the Board of Education has determined it is also appropriate to establish a sub-fund within said Retirement Contribution Reserve Fund pursuant to the provisions of Section 6-r of the General Municipal Law.
NOW THEREFORE, BE IT RESOLVED, that the Board of Education of the Chappaqua Central School District, pursuant to Section 6-r of the General Municipal Law, hereby establishes a sub-fund within the Retirement Contribution Reserve Fund to be known as the Chappaqua Central School District Retirement Contribution Reserve Sub-Fund to finance retirement contributions to the New York State Teachers’ Retirement System and/or to offset all or a portion of the amount deducted from the moneys apportioned to the District from the State for the support of schools pursuant to Section 521 of the Education Law.
5.4 BE IT RESOLVED, that the Board of Education approves a gift from the Seven Bridges Middle School PTA, in the amount of $1,982.14 for the purchase and installation of Foosball and Air Hockey Tables in the cafeteria.
5.5 BE IT RESOLVED, that the Board of Education approves PNW BOCES 2019-20 Contract of
Services in the amount of $1,255,333.00, and authorizes the Board President and District Clerk to execute this agreement.
5.6 BE IT RESOLVED, that the Board of Education approves a contract for health and welfare services with the White Plains School District for 13 students at the rate of $1,076.78 per student for the 2018-19 school year and authorizes the President, Superintendent and District Clerk to execute the contract.
5.7 BE IT RESOLVED, that the Board of Education approves an agreement for health and welfare services with the Union Free School District of the Tarrytowns, for 27 students at the rate of $1,011.49 per student for the 2018-19 school year and authorizes the Board President to execute this agreement.
5.8 BE IT RESOLVED, that the Board of Education approves an Agreement with Student Assistance Services for the 2019-2020 school year for a five-day per week Student Assistance/Project SUCCESS Program at Horace Greeley High School in the amount of $74,150.00, and authorizes the Board President to execute this Agreement.
5.9 BE IT RESOLVED that the Board of Education authorizes the establishment of the Xiao Hu Liu Family Scholarship. Dr. Liu was a resident and father of two Horace Greeley High School graduates.
5.10 BE IT RESOLVED, that the Board of Education approves CCSD Bid #B2017-9: Field Maintenance Services - recommended award to Maxner Landscaping LLC, in the amount of $110,000.00 plus Hourly Rates for the 2019-20 school year.
5.11 BE IT RESOLVED, that the Board of Education approves CCSD Bid #B2019-6: Solid Waste Services for buildings owned by the Chappaqua Central School District and the Town of New Castle - recommended award to Sani-Pro Disposal/D.B.A. Suburban Carting, in the amount of $103,980.00 for the 2019-20 school year.
5.12 BE IT RESOLVED, that the Board of Education approves CCSD Bid #B2019-8: Driver's Education - recommended award to PAS Auto School - $465.00/student for the Summer and Fall/Spring Sessions of the 2019-20 school year.
5.13 BE IT RESOLVED, that the Board of Education approves a contract with PAS Auto School for the 2019-20 school year and authorizes the Board President to execute the agreement.
5.14 WHEREAS, pursuant to Section 1005(17) of the New York Public Authorities Law, the New York Power Authority (NYPA) is authorized to finance and design, develop, construct, implement, provide and administer energy-related projects, programs and services for public entities; and
WHEREAS, NYPA, through its Energy Services Program (“ESP”), has proposed, by letter dated February 28th, 2019, to perform an ASHRAE Level II Targeted Geothermal Energy Audit and 30% Design at Seven Bridges Middle School (“School”) do determine potential cost saving energy conservation measures and to evaluate geothermal heating and cooling system at the School at a cost for the audit and design not to exceed $180,000; and
WHEREAS, the Board wishes to accept the NYPA proposal for such audit and design services at the School;
THEREFORE, BE IT RESOLVED, that the Board authorizes Dr. Christine Ackerman, Superintendent of Schools to sign the February 28th, 2019 proposal letter to commence the mini-bid process to determine the actual cost of the audit, a copy of which letter is incorporated by reference within the minutes of this meeting; and
BE IT FURTHER RESOLVED, that the Board President is hereby authorized to execute a Master Cost Recovery Agreement with NYPA setting forth the terms and conditions of the audit and design services to be provided by NYPA to the School District regarding Seven Bridges Middle School, as described above, a copy of which Agreement is incorporated by reference within the minutes of this meeting.
5.15 WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;
THEREFORE, BE IT RESOLVED that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.
5.16 BE IT RESOLVED that the Board of Education approves the appointment of election personnel for the May 21, 2019 School Budget Vote & Election.
5.17 BE IT RESOLVED, that the Board of Education approves the use of Phoenix Graphics for the printing and binding of the ballots for the May 21, 2019 Annual Election and Vote, at the cost of $.50 each, including deliver.
5.18 BE IT RESOLVED, that the Board of Education approves a gift from the Westorchard Elementary School PTA, in the amount of $2,600.00 for the purchase of Sensory Room materials.
6. Facilities
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting
6.1 Change order #07-02-18 Geo Fabric approved by the Superintendent:
Project: Horace Greeley High School Competition and C Fields
Contractor: Laura Li Industries
Description: Credit to District because contractor was directed by project manager to not furnish or install the proposed/specified geotextile fabric layer below the turf.
Amount: $6,900.00 Credit
6.2 Change order #07-31-18 Wet Conditions approved by the Superintendent:
Project: Horace Greeley High School Competition and C Fields
Contractor: Laura Li Industries
Description: Install Geo Grid Fabric on total field; Install Item 4 Material to create pitch on field and fine Grad; Tarp and uncover to allow work every day; Deduct for use of item instead of 57 Stone
Amount: $26,800.00
6.3 Change order #02-15-19 Score Board Power approved by the Superintendent:
Project: Horace Greeley High School Competition and C Fields
Contractor: Laura Li Industries
Description: Install 480 Power to new score board on Comp Field: supply and install conduit and pull boxes approx.. 700 LF, supply and install wire, supply and install 30 KVA transformer and service disconnect, supply and install 100 AMP 120/240 Volt 1 phase panel; backfill trenches; install pad for transformer; restore turf.
Amount: $34,950.00
6.4 Change order #02-15-19 Score Board Power Trenching approved by the Superintendent:
Project: Horace Greeley High School Competition and C Fields
Contractor: Laura Li Industries
Description: Trench from power source by field C to score board on Comp field; Install sand on top of pipe; backfill trenches; install pad for transformer; restore turf; install 2 power boxes for fiber wire; connect existing pipe to scoreboard for fiber
Amount: $24,550.00
7. Financials
7.1 Treasurer’s Report – March 2019
7.2 Quarterly Treasurer’s Report – Extraclassroom Activity Accounts – March 2019
7.3 Quarterly Treasurer’s Report – Team Accounts – March 2019
7.4 Revenue Status Report – April 2019
7.5 Appropriation Status Report – April 2019
7.6 Claims Auditor Report – March 2019
8. Notice of Future Meetings
Tuesday, May 21, 2019 7:00 am – 9:00 pm
District Budget Vote & Election
Horace Greeley High School – Gymnasium
Wednesday, May 29, 2019 7:30 pm
Tenured Teacher Recognition/Strategic Planning – Progress, Update & Review
Horace Greeley High School – Academic Commons
9. Adjournment
Any person who seeks accommodation based upon disability should contact the District Clerk,
Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.ccsd.ws
Email: board@ccsd.ws
PLEASE TURN OFF ALL CELL PHONES DURING MEETING
/lke