Chappaqua Central School District
Agenda December 5, 2018
Revised: December 5, 2018
Agenda
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, December 5, 2018
Presiding Officer: Warren Messner
Pledge of Allegiance - Jane Shepardson
Convene public meeting at 7:30 pm
1. Information Business Affairs
1.1 President’s Report
1.2 Superintendent’s Report
Presentations:
- Douglas Grafflin Elementary School Student Presentation
- Policy and Regulation #7000: Community Use of School District Facilities – 1st Reading
2. Committee Reports
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone. After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.
3. Approvals & Ratifications
3.1 Accept Minutes of November 14, 2018 Board Meeting
3.2 Policy and Regulation #7000: Community Use of School District Facilities – 1st Reading
3.3 Policy #2070: Duties of the District Treasurer – 1st Reading
3.4 Policy #2000: Board of Education: Principles and Organization – 1st Reading
3.5 Policy #1005: Public Participation at Board Meetings – 2nd Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #1005: Public Participation at Board Meetings.
3.6 Policy #2002: Board Protocols – 2nd Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #2002: Board Protocols.
3.7 Policy #9050: Sexual Harassment in the Workplace – 1st Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby waives a second reading of Policy #9050: Sexual Harassment in the Workplace and,
BE IT FURTHER RESOLVED, that upon the first reading of this policy as presented at this meeting, the Board of Education hereby adopts Policy #9050: Sexual Harassment in the Workplace.
3.8 Policy #5028: Charging School Meals – 1st Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby waives a second reading of Policy #5028: Charging School Meals and,
BE IT FURTHER RESOLVED, that upon the first reading of this policy as presented at this meeting, the Board of Education hereby adopts Policy #5028: Charging School Meals.
4. Recommended Action: Personnel
4.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as Building Specific substitute teachers for the 2018/2019 school year:
Alissa Grieco – Robert E. Bell Middle School (pending background check)
Amanda Noble – Westorchard Elementary School
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed below as a part-time per diem nurse for the 2018/2019 school year at a rate of $50.00 per hour:
Pamela Minutoli
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Active Learning Leadership Fellows effective for the 2018/2019 school year:
Priya Ma
Resolution:
BE IT RESOLVED that the probationary term of English Teacher, Amy Burger, shall be amended to terminate on August 29, 2021, based upon receipt of proof of tenure in a New York State public school district.
Resignation:
Ms. Candace Athanasoulias, Teaching Assistant, Horace Greeley High School, effective November 30, 2018.
Mr. James Howard, Varsity Assistant Coach, Indoor Track, Horace Greeley High School, effective November 12, 2018.
Mr. Khaled Dassan, Modified Wresting Coach, Robert E. Bell Middle School, effective November 25, 2018.
Mr. Dey Dey Tuach, Varsity Coach, Boys Indoor Track, Horace Greeley High School, effective November 12, 2018.
Appointment: Long-term Substitute
Ms. Susan Buchman, Guidance Counselor, Horace Greeley High School, effective December 3, 2018 through April 30, 2019 (or earlier at the discretion of the Board of Education and pending fingerprint clearance).
Appointment: Coaching - Effective November 13, 2018 through March 17, 2019
| Name | Position | Sport | Step |
|---|---|---|---|
| James Howard | Varsity | Boys Indoor Track | 3 |
Appointment: Coaching - Effective November 26, 2018 through March 17, 2019
| Name | Position | Sport | Step |
|---|---|---|---|
| Khaled Dassan | JV Assistant | Wresting | 2 |
Appointment: Coaching - Effective December 6, 2018 through March 17, 2019
| Name | Position | Sport | Step |
|---|---|---|---|
| Jovan Zigic | Varsity | Girls Indoor Track | 1 |
| Jordan Moore | Varsity Assistant Co-Coach | Indoor Track | 1 |
| Michael Barnow | Varsity Assistant Co-Coach | Indoor Track | 1 |
| Alex Delacruz | Modified – Robert E. Bell | Wrestling | 1 |
4.2 Non-Instructional
Resolution:
BE IT RESOLVED that, upon the recommendation of the Superintendent, the Board of Education hereby authorizes the Board President to execute an Agreement regarding Employee #3113, as presented to the Board at this meeting. A copy of said Agreement shall be incorporated by reference within the minutes of this meeting.
Appointment:
Sheryl Heath, Senior Office Assistant – Automated Systems, at Robert E. Bell Middle School, effective December 6, 2018.
Linda Cohen-Stumer, Office Assistant – Automated Systems, in the Special Education Department, effective December 10, 2018.
Resignation for the Purpose of Retirement:
Bonnie Grossman, Teacher Aide at Roaring Brook Elementary School, effective December 23, 2018.
Request for Discretionary Leave of Absence:
BE IT RESOLVED that, the Board of Education hereby authorize a discretionary leave of absence, without pay, for Sheryl Heath, effective December 13 and December 14, 2018.
5. Recommended Action: Other
5.1 CSE Summaries (2018-19 School Year) reported to the Board on December 5, 2018.
5.2 WHEREAS, the Ossining Union Free School District has requested that the Chappaqua Central School District approve the participation of two of their students as a ski team of two to train and participate along with the Chappaqua Central School District; and
WHEREAS, the arrangement has been approved in accordance with Section 1 and NYSPHSSA regulations, and the District has received a Certificate of Liability Insurance from the Ossining School District naming the Chappaqua Central School District as an additional insured;
THEREFORE, BE IT RESOLVED, upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the participation of two students from Ossining Union Free School District to train and attend meets with the Chappaqua Central School District ski team during the 2018-19 school year upon the following terms and conditions:
- Ossining Union Free School District shall be responsible for providing medical clearance for the students’ participation.
- Ossining Union Free School District will be responsible for the transportation of their students to and from all practices and meets at their expense.
- No Chappaqua Central School District student shall be denied participation as a result of the participation of the Ossining students; and
- There shall be absolutely no cost whatsoever to the Chappaqua Central School District.
BE IT FURTHER RESOLVED, that the District Clerk is directed to provide the Ossining Union Free School District with a copy of this resolution.
5.3 BE IT RESOLVED, that the Board of Education approves a Chappaqua School Foundation InstaGrant Gift for Hands-on History materials connected to the sixth grade ancient civilizations social studies curriculum, in the amount of $1,048.30 submitted by Robert E. Bell Middle School teacher Miriam Longobardi.
5.4 WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;
THEREFORE, BE IT RESOLVED that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.
5.5 BE IT RESOLVED, that the Board of Education approves the Agreement for Services with Team Moljo for Professional Development Training (Strength & Conditioning), in the amount of $1,000.00, during the 2018-19 school year, and authorizes the Board President to execute this Agreement.
5.6 BE IT RESOLVED, that the Board of Education approves the Agreement for Services with Angela Stockman for Professional Development, in the amount of $12,000.00, during the 2019-20 school year, and authorizes the Board President to execute this Agreement.
5.7 BE IT RESOLVED that the Board hereby ratifies the terms of a Supplemental Memorandum of Agreement with the Chappaqua Administrators’ Association regarding Non-Resident Faculty Children dated December 5, 2018, as presented to the Board at this meeting. A copy of said Supplemental Memorandum of Agreement shall be incorporated by reference within the minutes of this meeting.
5.8 BE IT RESOLVED, that the Board of Education approves an Agreement with KG&D Architects, dated November 12, 2018, in the amount of $43,640.00 (Approval & Design), and $23,500.00 (Bidding & Construction Administration), for Robert E. Bell Middle School – Cafeteria Renovations, and authorizes the Board President to execute this Agreement.
5.9 BE IT RESOLVED, that the Board of Education approves an anonymous gift of 30 Cascade Lacrosse Helmets at $220 per helmet plus $15 for decals per helmet to the Horace Greeley High School Varsity Lacrosse program for the 2019 lacrosse season The total donation is $7,050.00.
5.10 ORDINARY CONTINGENT EXPENSE/EMERGENCY REPAIR OF STEAM LINE/ RETURN LINE AT HORACE GREELEY HIGH SCHOOL
WHEREAS, as a result of steam emerging from the ground in front of the Horace Greeley High School (“High School”) it was discovered that there is a leak in the steam line or return line going from the courtyard to the gymnasium; and
WHEREAS, in order to determine the source and location of the leak, the District excavated an underground vault which had steam coming from it, but found no major leaks in the lines in that vault; and
WHEREAS, in an effort to continue the investigation into the location of the leak the District has engaged the services of an HVAC/plumbing/mechanical contractor and a thermal imaging company; and
WHEREAS, if the source and location of the leak is located, it must be immediately remediated and repaired to preserve the District’s property and to enable the use of the High School gymnasium by the students and staff in a safe and healthful manner; and
WHEREAS, in the event that the District cannot locate the source and location of the leak, it will be necessary to rent and hook up an exterior temporary boiler for the High School gymnasium for the remainder of the heating season; and
WHEREAS, the Board is empowered to determine that the expense of these activities is an ordinary contingent expense within the meaning of §2023 of the New York State Education Law and §170.2(l) of the Regulations of the Commissioner of Education and that the project constitutes an emergency under Section 103 of the General Municipal Law to allow for the investigation, remediation and repair activities without the necessity of competitive bidding and to enable approval by the State Education Department on an expedited basis;
THEREFORE, BE IT RESOLVED, that the Board of Education hereby determines and declares that the cost of the investigative efforts, remediation and repair of the steam line or return line at the High School and/or the rental and hook up of an exterior temporary boiler for the High School gymnasium for the remainder of the school year, including related services and incidental costs and expenses, constitutes an ordinary contingent expense within the meaning of §2023 of the Education Law and §170.2(l) of the Regulations of the Commissioner of Education, and constitutes an emergency within the meaning of Section 103 of the General Municipal Law, and hereby authorizes the expenditure of those funds necessary for such purposes; and
BE IT FURTHER RESOLVED, that the Board hereby determines that the investigative, remediation and repair activities described above at the High School, as well as renting and hooking up an exterior temporary boiler for the High School gymnasium, including associated services, will not have a significant environmental impact and declares this project a Type II Action pursuant to §617.5 of the State Environmental Quality Review Act regulations, and no further action is required; and
BE IT FURTHER RESOLVED, that the Superintendent of Schools, the District Architect and/or Engineer are hereby authorized to immediately prepare any necessary specifications for this emergency project; and
BE IT FURTHER RESOLVED, that the Board hereby authorizes the Superintendent of Schools to make transfers between and within functional unit appropriations in the general fund in order to pay for the costs of this ordinary contingent expense; and
BE IT FURTHER RESOLVED, that the Board hereby ratifies the actions of the Director of Facilities, Operations and Maintenance and the Assistant Superintendent for Business in investigating the source of the leak including engaging the services of contractors to assist in that endeavor.
6. Facilities
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting
6.1 Change order #HGHS PC-002 approved by the Superintendent:
Project: Horace Greeley High School Capital Improvements
Contractor: S&L Plumbing and Heating Corp.
Description: Labor, equipment & materials needed to exchange two Bradley LVLD3 (triple sinks) for two double sinks per the attached PCO #6 dated 10/12/2018
Amount: $1,748.02
6.2 Change order #HGHS MC-001 approved by the Superintendent:
Project: Horace Greeley High School Capital Improvements
Contractor: Southeast Mechanical Corp.
Description: Labor, equipment & materials needed to remove and replace a broken 4” waste line serving 2nd floor Girls Toilet Room in Building K as per the attached PCO dated July 26, 2018
Amount: $2,973.00
6.3 Change order #HGHS MC-002 approved by the Superintendent:
Project: Horace Greeley High School Capital Improvements
Contractor: Southeast Mechanical Corp.
Description: Labor, equipment & materials to install refrigerant DX piping to meet current manufacturers’ recommendation as per the attached PCO #3 dated August 15, 2018 and RFI #33
Amount: $9,650.00
6.4 Change order #EC-004-SB approved by the Superintendent:
Project: Seven Bridges Middle School Capital Improvements
Contractor: All Bright Electric
Description: Labor, equipment & materials related to providing A1 and A2 light hangers, after credit for administrative correction from Change Order EC-001-SB
Amount: $4,990.79
6.5 Change order #Library MC-001 approved by the Superintendent:
Project: Chappaqua Public Library Capital Improvements
Contractor: Southeast Mechanical Corp.
Description: Labor, equipment & materials to relocate one indoor A/C unit from the office to the data closet per the attached PCO #03, dated August 20, 2018
Amount: $4,937.00
6.6 Change order #LL 11-11-18-1 HG Field C Guide Rail approved by the Superintendent:
Project: Horace Greeley High School Capital Improvements
Contractor: Laura Li Industries
Description: Labor, equipment & materials to remove existing railing, install 550 LF of new wood rail, 8x8 post with 4x4 rails
Amount: $38,500.00
6.7 Change order #LL 11-11-18-2 HG Stone Walkway approved by the Superintendent:
Project: Horace Greeley High School Capital Improvements
Contractor: Laura Li Industries
Description: Labor, equipment & materials to dig out and grade for new 5’ walkway, install ¾ stone base, install finish stone
Amount: $26,400.00
7. Financials
7.1 Claims Auditor Report – October 2018
8. Notice of Future Meetings
Wednesday, January 9, 2019 7:30 pm
Budget Preview
Horace Greeley High School – Academic Commons
Wednesday, January 23, 2019 7:30 pm
Roaring Brook Student Presentation
Horace Greeley High School – Academic Commons
9. Adjournment
Any person who seeks accommodation based upon disability should contact the District Clerk,
Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.ccsd.ws
Email: board@ccsd.ws
PLEASE TURN OFF ALL CELL PHONES DURING MEETING
/lke