Minutes May 2, 2018

MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Wednesday, May 2, 2018
Horace Greeley High School - Academic Commons

Present:

Board of Education

  • Victoria Tipp, President
  • Jeffrey Mester, Vice President
  • Alyson Gardner
  • Warren Messner
  • Jane Kimmel Shepardson

Staff Members:

  • Christine Ackerman, Superintendent of Schools
  • John Chow, Assistant Superintendent for Business
  • Kusum Sinha, Assistant Superintendent for Human Resources & Leadership Development
  • Mary Ford, Interim Assistant Superintendent for Curriculum & Instruction
  • Liisa Elsner, District Clerk

President Tipp convened the public meeting at 7:50 pm.

Moved by Alyson Gardner to convene the public meeting at 7:50 pm. Seconded by Jane Kimmel Shepardson. Motion passed 5-0.

1.

Information Business Affairs

1.1

President's Report - President Tipp recapped the recent surveys and presentations regarding school district security and the feedback received as a result.

1.2

Superintendent's Report - Dr. Ackerman thanked the entire District community for their participation in the safety/security process whether attending the forums or taking part in the survey, and clarified that the survey was originally sent out to the District's list serve and that the Town sent it out to their list. Dr. Ackerman stated that the District was reviewing other methods for the community without children in school to receive District information.

Dr. Ackerman recommended the appointment of Lauralyn Stewart in Item 4.1 as Assistant Principal, Horace Greeley High School to a probationary appointment in the tenure area of Assistant Principal effective July 1, 2018 through December 3, 2021

Moved by Alyson Gardner to approve the appointment of Lauralyn Stewart in Item 4.1 as stated above. Seconded by Warren Messner.

Alyson Gardner rescinded her motion to approve the appointment of Lauralyn Stewart in Item 4.1 as stated above. Warren Messner rescinded his second of the motion.

Moved by Alyson Gardner to approve the appointment of Lauralyn Stewart in Item 4.1, as amended, as Assistant Principal, Horace Greeley High School to a probationary appointment in the tenure area of Assistant Principal - Horace Greeley High School, effective July 1, 2018 through December 3, 2021. Seconded by Warren Messner. The motion passed 5-0.

Presentations:

Public Library Budget Presentation - Library Director Pam Thornton presented her 2018-19 budget. She pointed out that while the tax levy is over 100K they will only be using 58 K of that. She mentioned that materials expenses will be down because of the upcoming construction. She also pointed out that the new addition to the parking lot will be completed in two weeks.

Budget Hearing - Dr. Ackerman and John Chow reviewed the 2018-19 budget

2.

Committee Reports

Facilities Committee - John Chow mentioned that we now have formal approval from SED for all the bond projects and that bids for C Field and HGHS will go out within a week.

Wellness Committee - John Chow mentioned that the foodservice contract bid specs have been revised and that the bid will go out within a week.

Public Comment Period:

We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.

3.

Approvals & Ratifications

3.1

Accept Minutes of March 28, 2018 Board of Education Meeting.

3.2

Accept Minutes of April 11, 2018 Board of Education Meeting.

3.3

Accept Minutes of April 24, 2018 Board of Education Meeting.

Moved by Alyson Gardner to accept Items 3.1 through 3.3. Seconded by Jane Kimmel Shepardson. Motion passed 5-0.

4.

Recommended Action: Personnel

Dr. Ackerman recommended Item 4.1 Instructional, as modified.

4.1

Instructional

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an "as needed" basis:

  • Caitlin Lena
  • Karen Paciullo
  • Stefanie Trimarchi

Resignation for Purposes of Retirement:

  • Ms. Erica Gallinelli, Teacher of Mathematics, Horace Greeley High School, effective June 30, 2018.

Resignation:

  • Ms. Jamie Edelman, Principal, Douglas Grafflin Elementary School, effective June 30, 2018.
  • Ms. Lauralyn Stewart, Teacher of Physical Education, Horace Greeley High School, effective June 30, 2018.

Appointment: Probationary

  • Ms. Lauralyn Stewart, Assistant Principal, Horace Greeley High School, to a probationary appointment in the tenure area of Assistant Principal - Horace Greeley High School, effective July 1, 2018 through December 3, 2021, as recommended by the Superintendent of Schools, $158,000.

Moved by Victoria Tipp to approve Item 4.1, as amended. Seconded by Alyson Gardner. Motion passed 5-0.

4.2

Non-Instructional

Dr. Ackerman recommended Item 4.2 Non-Instructional.

Resignation for the purpose of retirement:

  • Mr. John Alexander, Cleaner at Seven Bridges Middle School, effective June 15, 2018.

Resignation:

  • Ms. Francesca Zacarolli, Senior Office Assistant - Automated Systems at the Education Center, effective May 2, 2018.

Request for discretionary leave of absence:

BE IT RESOLVED that, the Board of Education hereby authorizes a discretionary leave of absence, without pay, for Paola Conklin, from May 9, 2018 through June 29, 2018.

Resolutions:

BE IT RESOLVED that, the Board of Education hereby creates a 0.4 FTE Public Relations Assistant position. This action results in the creation of a 0.40 FTE Public Relations Assistant position at the Education Center effective May 3, 2018.

BE IT RESOLVED that the Board of Education hereby appoints the following individual listed below as a per diem clerical/teacher aide substitute to be employed, on an "as needed" basis, effective April 30, 2018. The salary is $15.00 per hour.

  • Laura Lavena

BE IT RESOLVED that the Board of Education hereby appoints the following individual listed below as a per diem clerical/teacher aide substitute to be employed, on an "as needed" basis, effective May 3, 2018. The salary is $15.00 per hour.

  • Linda Oprysko

Moved by Alyson Gardner to approve Item 4.2 as stated above. Seconded by Warren Messner. Motion passed 5-0.

5.

Recommended Action: Other

5.1

CSE Summaries (2017-18 School Year) reported to the Board on May 2, 2018.

5.2

CSE Summaries (2018-19 School Year) reported to the Board on May 2, 2018.

Moved by Alyson Gardner to approve Items 5.1 and 5.2 as stated above. Seconded by Victoria Tipp. Motion passed 5-0.

5.3

BE IT RESOLVED that the Board of Education approves PNW BOCES 2018-19 Contract of Services in the amount of $1,307,841 and authorizes the Board President and District Clerk this agreement.

Moved by Alyson Gardner to approve Item 5.3 as stated above. Seconded by Victoria Tipp. Motion passed 5-0.

5.4

BE IT RESOLVED that the Board of Education approves an Agreement with KG&D Architects dated April 5, 2018 in the amount of $9,750 for Architectural Professional Services to design a handicap accessible ramp at Seven Bridges Middle School to the upper athletic field, and authorizes the Board President to execute this Agreement.

Moved by Warren Messner to approve Item 5.4 as stated above. Seconded by Alyson Gardner. Motion passed 5-0.

5.5

BE IT RESOLVED that the Board of Education hereby authorizes an increase to the 2017-18 budget in the amount of $142,294 for transfer to the Special Aid Fund to fund the portion of the summer special education program from summer 2012 that is not being paid by New York State.

Moved by Jeffrey Mester to approve Item 5.5 as stated above. Seconded by Jane Kimmel Shepardson. Motion passed 4-1. Board President Victoria Tipp, Board Vice President Jeffrey Mester, Board members Alyson Gardner and Jane Kimmel Shepardson voted "yes" and Warren Messner voted "no."

5.6

BE IT RESOLVED that the Board of Education approves an Agreement for Health & Welfare Services with White Plains School District for 12 students at a rate of $970.66 per student, effective September 5, 2017 to June 30, 2018 and authorizes the Board President, Superintendent and District Clerk to execute this Agreement.

Moved by Warren Messner to approve Item 5.6 as stated above. Seconded by Victoria Tipp. Motion passed 5-0.

5.7

BE IT RESOLVED that the Board of Education approves an Agreement for Health & Welfare Services with Katonah-Lewisboro School District for 16 students at a rate of $1,195.98 per student, effective September 6, 2017 to June 22, 2018 and authorizes the Board President and District Clerk to execute this Agreement.

Moved by Jeffrey Mester to approve Item 5.7 as stated above. Seconded by Warren Messner. Motion passed 5-0.

5.8

BE IT RESOLVED that the Board of Education approves the Building Usage Fees for 2018-19, effective July 1, 2018.

Moved by Jeffrey Mester to approve Item 5.8 as stated above. Seconded by Warren Messner. Motion passed 5-0.

5.9

BE IT RESOLVED that the Board of Education approves the appointment of election personnel for the May 15, 2018 School Budget Vote & Election.

Moved by Warren Messner to approve Item 5.9 as stated above. Seconded by Jane Kimmel Shepardson. Motion passed 5-0.

5.10

BE IT RESOLVED that the Board of Education approves an Amended Agreement with Caitlin Franze from August 31, 2017 through June 30, 2018, the total payment for the 2017-18 school year shall not exceed $16,000 (increased from $10,000), and authorizes the Board President to execute this Agreement.

Moved by Victoria Tipp to approve Item 5.10 as stated above. Seconded by Jeffrey Mester. Motion passed 5-0.

5.11

BE IT RESOLVED that the Board of Education approves an Agreement with KG&D Architects dated April 26, 2018 for Architectural Professional Services for the design and implementation of the Fitness Center and Dance Studio relocation project per the attached fee schedule.

Moved by Jeffrey Mester to approve Item 5.11 as stated above. Seconded by Alyson Gardner. Motion passed 5-0.

6.

Facilities

Acknowledgement of Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting

6.1

Change order #GC-002-DG approved by the Superintendent:

Project: Douglas Grafflin ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: add 2,100 s/f of asbestos floor tile removal

Amount: $18,060.00

6.2

Change order #GC-002-SB approved by the Superintendent:

Project: Seven Bridges MS Capital Improvements

Contractor: Dobtol Construction, LLC.

Description: Additional Existing Wall Removal

Amount: $2,516.00

6.3

Change order #GC-003-SB approved by the Superintendent:

Project: Seven Bridges MS Capital Improvements

Contractor: Dobtol Construction, LLC.

Description: Existing Door Relocation at Room 048

Amount: $3,392.00

6.4

Change order #GC-004-SB approved by the Superintendent:

Project: Seven Bridges MS Capital Improvements

Contractor: Dobtol Construction, LLC.

Description: Additional Soffits and 2x2 ACT at room 044

Amount: $9,443.00

6.5

Change order #GC-005-SB approved by the Superintendent:

Project: Seven Bridges MS Capital Improvements

Contractor: Dobtol Construction, LLC.

Description: Additional doors and frames

Amount: $5,013.00

Board acknowledged Items 6.1 through 6.5 as stated above.

7.

Financials

7.1

Revenue Status Report - March 2018

7.2

Appropriation Status Report - March 2018

7.3

Treasurer's Report - March 2018

7.4

Quarterly Treasurer's Report - Extraclassroom Activity Accounts - March 2018

7.5

Quarterly Treasurer's Report - Team Accounts - March 2018

Moved by Jeffrey Mester to accept Items 7.1 through 7.5 as stated above. Seconded by Victoria Tipp. Motion passed 5-0.

8.

Notice of Future Meetings

Tuesday, May 15, 2018, 7:00 am - 9:00 pm
Horace Greeley High School - Gymnasium
Budget Vote

Wednesday, May 23, 2018, 7:30 pm
Horace Greeley High School - Academic Commons
Tenured Teacher Recognition

9.

Adjournment

Moved by Jeffrey Mester to adjourn the public meeting at 9:06 pm. Seconded by Alyson Gardner. Motion passed 5-0.

Respectfully submitted:

Liisa Elsner
District Clerk / Secretary to the Superintendent

/lke