Minutes March 8, 2017

Present:

Board of Education
Alyson Gardner, President
Victoria Tipp, Vice President
Warren Messner
Jeffrey Mester
Karen Visser

Present:

Staff Members

Dr. Daniel McCann, Interim Superintendent

Dr. Eric Byrne, Assistant Superintendent for Curriculum and Instruction

Mr. John Chow, Assistant Superintendent for Business

Dr. Kusum Sinha, Assistant Superintendent for Human Resources and Leadership Development

Terry Dell'olio, District Clerk/Executive Assistant to the Superintendent

Visitors Present:

Representatives of the Chappaqua PTA, school PTAs, building administrators, faculty, students and other interested community members.

President Gardner convened the public meeting at 5:30 p.m.

Moved by Victoria Tipp to convene the public meeting at 5:30 p.m. Seconded by Jeffrey Mester. Motion carried 5-0.

Moved by Warren Messner to enter into Executive Session to discuss the employment history of a particular person(s), negotiations and seek legal advice. Seconded by Victoria Tipp. Motion carried 5-0.

Karen Visser was excused at 7:45 p.m.

Moved by Jeffrey Mester to reconvene the public meeting at 7:45 p.m. Seconded by Warren Messner. Motion carried 4-0.

Presentation:

Hazard, Young, Attea & Associates - Leadership Profile Report

Hazard, Young, Attea, Inc. consultants Deborah Raizes and Robert Roelle presented the Superintendent Search Profile Report, after meeting with various focus groups throughout the district and community. Ms. Raizes and Mr. Roelle also discussed the community survey, which was responded to by 707 community members.

(Click here to view the full discussion of the Hazard, Young, Attea & Associates Leadership Profile Report, and move your cursor to 01m:03s)

Curriculum & Instruction 2017-18 Proposed Budget

Dr. Eric Byrne, Assistant Superintendent for Curriculum and Instruction reviewed the Curriculum and Instruction Proposed Budget for the 2017-18 school year. Dr. Byrne discussed teaching and learning vision and goals, elements of educational excellence, professional learning, leadership and the curriculum and instruction plans for 2017-18.

(Click here to view the full discussion of the Curriculum & Instruction 2017-18 Proposed Budget presentation, and move your cursor to 26m:00s)

Special Education 2017-18 Proposed Budget

Dr. Heidi McCarthy, Director of Special Education and Related Services presented the special education department priorities for the current year as well as for the next school year. The special education budget reflects anticipated costs associated with providing appropriate services to students, as mandated by their Individualized Education Programs. Overall, there is a -4.23% reduction in the budget from the previous year.

(Click here to view the full discussion of the Special Education 2017-18 Proposed Budget presentation, and move your cursor to 51m:17s)

1.

Information Business Affairs

2.

Organization

3.

Approvals & Ratification

Moved by Jeffrey Mester, seconded by Warren Messner to approve Item 3.1, as presented. Motion carried 4-0.

4.

Recommended Action: Personnel

Moved by Jeffrey Mester, seconded by Alyson Gardner to approve Addendum Item 4.1 Recommended for Action, Personnel, Instructional. Motion carried 4-0.

Moved by Jeffrey Mester, seconded by Warren Messner to approve Item 4.2 Recommended for Action, Personnel, Non-Instructional, including Addendum. Motion carried 4-0.

5.

Recommended Action: Other

Moved by Victoria Tipp, seconded by Jeffrey Mester that the Board of Education hereby approves CSE Summaries reported to the Board on March 8, 2017. Motion carried 4-0.

Moved by Warren Messner, seconded by Victoria Tipp that the Board of Education hereby approves the agreement with Karafin School for educational services for one student for the 2016-17 school year at the rate of $19,898.20 and authorizes the Board President to execute this Agreement. Motion carried 4-0.

Moved by Jeffrey Mester, seconded by Warren Messner that the Board of Education hereby approves the revised Proposal dated March 1, 2017 from Woodard and Curran Engineering, for bid phase and contractor procurement services associated with the bidding process of the Competition Field Synthetic Turf Conversion Project at a cost not to exceed $16,000, and authorizes the Board President to execute this Proposal. Motion carried 4-0.

Board member, Jeffrey Mester, as a member of the Facilities Committee, discussed the revised proposal.

(Click here to view the full discussion of item 5.3, and move your cursor to 2h:33m:11s)

Moved by Jeffrey Mester, seconded by Alyson Gardener that the Board of Education hereby approves a Proposal dated March 2, 2017 from Kaeyer, Garment + Davidson Architects, PC (KG+D), for professional services for the Bell Middle School Roof and Parking Lot Renovation/Replacement Project in the amount of $59,546.40, and authorizes the Board President to execute this Proposal. Motion carried 4-0.

Moved by Jeffrey Mester, seconded by Warren Messner that the Board of Education hereby approves a Proposal dated March 2, 2017 from Woodard & Curran for construction inspection and administration services associated with the proposed construction of the Competition Field Synthetic Turf Conversion Project in the amount of $133,800, and the $7,500 lump sum task related to SED certification, and authorizes the Board President to execute this Proposal. Motion carried 4-0.

Board member, Jeffrey Mester, as a member of the Facilities Committee, discussed this proposal.

(Click here to view the full discussion of item 5.5, and move your cursor to 2h:40m:03s)

Moved by Victoria Tipp, seconded by Jeffrey Mester that the Board of Education hereby approves the Agreement between the Chappaqua Central School District and The County of Westchester for the use of electronic voting machines, including the technicians, and privacy booths for the May 16, 2017 Annual Vote, and authorizes the Board President to execute this agreement. Motion carried 4-0.

6.

Facilities Committee

Board member, Jeffrey Mester, as a Facilities Committee member, commented that the District received a letter from SG's (Summit Greenfield) facilities manager, which stated that it is likely they will be doing the entrance project at Horace Greeley this summer.

(Click here to view the full discussion of item 6, and move your cursor to 2h:43m:35s)

7.

Policy Committee

Moved by Victoria Tipp, seconded by Alyson Gardner to approve Policy 0120, Non-Discrimination / Equal Opportunity - Revised, as amended. Motion carried 4-0.

8.

Communications Committee

9.

Financials

Moved by Jeffrey Mester, seconded by Victoria Tipp that the Board of Education approves Item 9.1 and Item 9.2, in one omnibus motion, as presented. Motion carried 4-0.

10.

Notice of Future Meetings

Wednesday, March 15, 2017
7:30 p.m. - Horace Greeley High School Academic Commons
Board Meeting / Work Session - Technology / Athletics / Operations & Maintenance

11.

Adjournment

Being no further business to be acted upon, the meeting was adjourned at 10:35 p.m. with a motion by Jeffrey Mester, seconded by Warren Messner.