Agenda September 27, 2016

1.

Information Business Affairs

1.1

President's Report

1.1.1

Resolution for the Board of Education to: 1) accept the external audit report, 2) accept the internal auditor's risk assessment update, and 3) accept the internal auditor's recommendation to designate "Capital Projects" as the next internal audit intensive review area.

1.2

Superintendent's Report

1.2.1

District activities

2.

Organization

Questions and Comments

We welcome public inquiries, and in respect for each other's time, we ask that you limit your inquiry to three minutes. Board members may be contacted via email or phone.

3.

Approvals & Ratification

3.1

Minutes of September 13, 2016

3.2

Minutes of September 20, 2016

4.

Recommended Action: Personnel

4.1

Instructional

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an as needed basis:

Shannon Pezzullo

Resolution:

BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2016/2017 school year, or earlier at the discretion of the Board of Education:

Michael J. Cunningham

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as PSAT and/or SAT and/or ACT proctors to be employed on an as needed basis effective for the 2016/2017 school year, or earlier at the discretion of the Board of Education:

Request for Childcare Leave of Absence:

Ms. Karen Kavy, Teacher of Special Education, Douglas Grafflin Elementary School, effective September 29, 2016 through January 31, 2017.

Appointment: Regular Substitute

Ms. Jeannie Aplin, Regular Substitute Teacher of Special Education, Douglas Grafflin Elementary School, effective September 1, 2016 through January 31, 2017 (or earlier at the discretion of the Board of Education).

Appointment: Part Time

Ms. Ann Marie Tetelman, (.5) Athletic Coordinator, Horace Greeley High School, effective September 6, 2016 through November 4, 2016 (or earlier at the discretion of the Board of Education).

4.2

Non-Instructional

Resolution:

BE IT RESOLVED that the Board of Education hereby appoints the individual listed below as a per diem clerical substitute to be employed on an "as needed" basis, effective September 19, 2016.

Christian Ordonez

Request for Discretionary Leave of Absence:

BE IT RESOLVED that, the Board of Education hereby grants a leave of absence, without pay, to Kimberly Woodard, Nurse at Douglas Grafflin Elementary School, from September 1, 2016 to January 31, 2017.

5.

Recommended Action: Other

5.1

CSE Summaries reported to the Board on September 27, 2016.

5.2

Tabled from September 13, 2016 - BE IT RESOLVED that the Board of Education approves the Contract for Summer School Educational Services 2016-17 with Ardsley Union Free School District, at a rate set by New York State Education Department, and authorizes the Board President or District Clerk to execute this agreement.

5.3

BE IT RESOLVED that the Board of Education approves a Contract with Dr. Chris Dede of Harvard University for Instructional Technology Research and Support and Innovative Learning Spaces Research, Support and Evaluation for the 2016-17 school year in the amount of $10,000, and authorizes the Board President to execute this Agreement.

5.4

BE IT RESOLVED that the Board of Education approve a Contract with Fielding Nair International (FNI) for professional development services in an amount not to exceed $48,000, inclusive of professional services and expenses, and authorizes the Board President to execute this Agreement.

5.5

BE IT RESOLVED that the Board of Education hereby establishes a Tax Reduction Reserve Fund in accordance with Section 1709(37) of the New York State Education Law to reduce real property taxes for a period of 10 years; and

BE IT FURTHER RESOLVED that the Board of Education authorized the sale of real property identified in Board Resolution Number 5.14, dated February 24, 2016; and

BE IT FURTHER RESOLVED that the real property had no outstanding obligations under General Municipal Law Section 6-l; and

NOW THEREFORE, the Board of Education authorizes the funding of the Tax Reduction Reserve Fund with the proceeds of the sale in the amount of $139,440.

5.6

BE IT RESOLVED that the Board of Education appoints John Chow as the Co-Chief Emergency Officer.

5.7

BE IT RESOLVED that the Board of Education approves the Contract with Reading and Writing Project Network LLC through Teachers College for literacy consultants in the amount of $91,200.00, for the 2016-17 school year, which will be funded out of New York State Title II Grant, and authorizes the Board President to execute this Agreement.

5.8

BE IT RESOLVED that the Board of Education approves the Contract with Thomas Romano for literacy consultation to work with Grades 4-12 ELA and content teachers to improve Differentiated Writing Instruction for the 2016-17 school year in the amount of $15,000 to be funded out of New York State Title I Grant, and authorizes the Board President to execute this Agreement.

5.9

BE IT RESOLVED that the Board of Education approves the Contract with Refined Practices Consultants for Math in Focus Instructional Coaching work with Grades K-5 teachers for the 2016-17 school year in the amount of $33,000 to be funded out of New York State Title I Grant, and authorizes the Board President to execute this Agreement.

5.10

BE IT RESOLVED that the Board of Education approves the Contract with Barbara Frye, literacy consultant, to work with ELSP for the 2016-17 school year in the amount of $17,600 to be funded out of New York State Title I Grant, and authorizes the Board President to execute this Agreement.

5.11

BE IT RESOLVED that the Board of Education approves CCSD RFP #12: Engineering Design Services for Fields Agreement with Woodard & Curran Engineering dated September 19, 2016 as follows:

5.11.1

Robert E. Bell Middle School - Proposed Synthetic Turf Field & Lighting Improvement Project in the amount of $152,700.

5.11.2

Horace Greeley High School Field C Drainage Improvements in the amount of $26,400.

5.12

Supplemental Defense and Indemnification Resolution for the 2016-17 School Year

WHEREAS, Section 18 of the Public Officers Law of the State of New York authorizes municipal corporations, including Boards of Education, to adopt supplemental defense and indemnification provisions to those contained in the Education Law; and

WHEREAS, the statute authorizes Boards of Education to defend, indemnify and save harmless, members of boards of education and officers, agents and employees of the Boards of Education and parent volunteers in connection with any claims asserted or judgment obtained against such board members, officers, agents or employees in any State or Federal Court, or in the amount of any settlement of any such claim, provided the act or omission from which such judgment or claim arose occurred while the Board member, officer, agent or employee was acting within the scope of his or her office of employment;

NOW THEREFORE, BE IT RESOLVED that the Board of Education of the Chappaqua Central School District hereby adopts the supplemental defense and indemnification provisions contained in Section 18 of the Public Officers Law for its Board members, officers, agents and employees, and parent volunteers on school-based planning and shared decision making committees or other community volunteer performing volunteer service with the consent of the Board and/or Superintendent of Schools. This coverage shall supplement and shall be in addition to the coverage available to such employees under other enactments, including but not limited to the Education Law of the State of New York.

5.13

BE IT RESOLVED that the Board of Education approves an Agreement with New England Systems and Software, Inc. (NESS) for on-site technology support and 8 technicians effective October 1, 2016 through September 30, 2017 at the monthly rate of $75,366.87, and authorizes the Board President to execute this Agreement.

5.14

BE IT RESOLVED that the Board of Education approves the Agreement with J.D. Barrett & Associates, LLC to complete the Preliminary and Final Subdivision Approval for the Zauderer Property, and authorizes the Board President to execute this Agreement.

5.15

BE IT RESOLVED that the Board of Education approves CCSD RFP # 13: Special Education and Related Services

Achieve Beyond

Holistic Learning Center

6.

Facilities Committee

7.

Policy Committee

7.1

Policy 3010, Code of Ethics - Revised 06/15/16, 1^st Reading
[Tabled from August 2, 2016 Board of Education public meeting]

7.2

Policy 5049, AIS (Academic Intervention Services) Policy - 2^nd Reading

7.3

Policy 6025, Communication Devices - 1^st Reading

8.

Financials

8.1

Per Year-End Audit for School Year 2015-16, Reclass Budget Allocations to Cover Negative Variances

8.2

Treasurer's Report - August 2016

8.3

Audit of Claims - August 2016

9.

Communications

10.

Notice of Future Meetings

Tuesday, October 18, 2016
7:30 p.m. - Horace Greeley High School Academic Commons
STEAM, K-12

11.

Adjournment

Any person who seeks accommodation based upon disability should contact the District Clerk, Terry Dell'olio at 238-7200, x-1002, at least five days prior to the meeting.

Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.ccsd.ws
Email: board@ccsd.ws

4.

Recommended Action: Personnel

4.1

Instructional

Appointment: Teaching Assistant

Ms. Sherrie Goldstein, Teaching Assistant, Horace Greeley High School, effective September 28, 2016.

7.

Policy Committee

7.4

Policy 3012, Conflicts of Interest - 1^st Reading