Minutes November 18, 2015

Present:

Board of Education
Warren Messner, President
Victoria Tipp, Vice President
Alyson Gardner
Jeffrey Mester
Karen Visser

Present:

Staff Members

Dr. Lyn McKay, Superintendent

Eric Byrne, Assistant Superintendent for Curriculum & Instruction

Dr. Kusum Sinha, Assistant Superintendent for Human Resources and Leadership Development

Mr. John Chow, Assistant Superintendent for Business

Terry Dell'olio, District Clerk/Executive Assistant to Superintendent

Visitors Present:

Members of the community, PTA, CCSD administration, and staff

President Messner convened the public meeting at 5:30 p.m.

Moved by Karen Visser to enter into Executive Session to discuss the employment history of particular persons, legal settlement and seek legal advice. Seconded by Victoria Tipp. Motion carried 5-0.

Moved by Victoria Tipp to reconvene the public board meeting at 8:10 p.m. Seconded by Alyson Gardner. Motion carried 5-0.

Presentations:

Teaching & Learning - High School

Greeley Principal Robert Rhodes described active learning environments at Greeley, noting the importance for students as well as adults. English Department Chairperson, Jacqueline Abair, Math Department Chairperson, Peg Breen, and Computer Science/Math teacher, James Howard, shared examples from their departments.

(Click here to view the full discussion of the Teaching & Learning - High School presentation, and move cursor to 1m12s)

Building Condition Survey - presented by KG&D Architects

Erik Kaeyer, Design Principal and Vice President - KG&D Architects, presented a Building Condition Survey for CCSD. This survey is required by New York State Education Law every five years. All schools were rated satisfactory. At each school, items were identified of significant cost that should be addressed within the next five years (Priority 1, Life Safety Related - paving that is a tripping hazard or a roof that is severely leaking, and Priority 2, Health & Property Related - classroom doors that no longer function properly).

(Click here to view the full discussion of the Building Condition Survey presentation, and move cursor to 59m25s)

1.

Information Business Affairs

2.

Organization

3.

Approvals & Ratification

Moved by Alyson Gardner, seconded by Victoria Tipp to approve the minutes from the Regular Meeting of the Board of Education held November 4, 2015, as presented. Motion carried 4-1. Karen Visser abstained as she was not present at the November 4 meeting.

4.

Recommended Action: Personnel

Dr. McKay made the following recommendations:

Moved by Victoria Tipp, seconded by Alyson Gardner to approve all items in 4.1 Recommended for Action, Personnel, Instructional, in one omnibus motion. Motion carried 5-0.

Moved by Victoria Tipp, seconded by Jeffrey Mester to approve all items in 4.2 Non-Instructional, in one omnibus motion. Motion carried 5-0.

5.

Recommended Action: Other

Moved by Karen Visser, seconded by Victoria Tipp to approve all CSE Summaries dated November 18, 2015, as presented. Motion carried 5-0.

Moved by Alyson Gardner, seconded by Victoria Tipp that the Board of Education authorizes its attorneys Shaw, Perelson, May & Lambert, LLP to initiate an appeal of the decision of Hearing Officer Theresa Joyner to the New York State Review Officer regarding Student No. 601694 at the hourly rate as set forth in the 2015-16 retainer agreement, as presented. Motion carried 5-0.

Moved by Jeffrey Mester, seconded by Karen Visser to approve Item 5.3 the contract for Educational Services with Eastchester School District for one student in the amount of $63,222 plus an additional amount $21,200, for each related service or additional service per the contract for the 2015-16 school year; Item 5.4 the contract for Educational Services with Eastchester School District for one student in the amount of $63,222 plus an additional amount $13,426, for each related service or additional service per the contract for the 2015-16 school year; Item 5.5 the contract for Educational Services with Eastchester School District for one student in the amount of $63,222 for the 2015-16 school year; and Item 5.6 the contract for Educational Services with Eastchester School District for one student in the amount of $63,222 plus an additional amount $25,846, for each related service or additional service per the contract for the 2015-16 school year, as presented, in one omnibus motion. Motion carried 5-0.

Moved by Karen Visser, seconded by Alyson Gardner to offer the following resolution, BE IT RESOLVED, that the Board of Education ratifies the Supplemental Memorandum of Agreement between the Superintendent of Schools and Board of Education and the Chappaqua Congress of Teachers (CCT) covering employees with the titles of Registered Nurse, Occupational Therapist, Athletic Trainer, Licensed Practical Nurse and Physical Therapist, regarding the modification revising Article 4(C) Work Day, Work Year, in their existing Collectively Negotiated Memorandum of Agreement, dated October 26, 2015 covering the term commencing July 1, 2015 and terminating on June 30, 2018. The Agreement will be incorporated by reference into the minutes of this meeting. The motion passed 5-0.

Moved by Jeffrey Mester to offer the following resolution, WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;

THEREFORE, BE IT RESOLVED, that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law. Victoria Tipp seconded. The motion passed 5-0.

Moved by Karen Visser, seconded by Victoria Tipp to approve agreement with our asset database vendor Asset Works, effective December 1, 2015 - November 30, 2016, for a cost of $1400, plus any special service fees that may be required per contract. The motion passed 5-0.

Moved by Victoria Tipp, seconded by Warren Messner to approve the Chappaqua School Foundation InstaGrant request of $738 for two (2) AlphaBetter Standing Desks requested by Ms. Mara Cohen, Douglas Grafflin Elementary School, Grade 4. The motion passed 5-0. The Board thanked CSF for their continued generosity.

6.

Facilities

Jeffrey Mester commented that there was a Facilities Committee meeting on Friday, November 6. John Chow gave an update on the projected changes to the entrance at Greeley, stating the Town made a presentation to the Town Board, September 2013. Our attorney is reviewing the agreement with SG Development and the District. SG Development is putting a plan together to present to the Board by the end of February. The next step would be to go to the New York State Education Department for approval.

Mr. Mester stated that he met with representatives of the Town to discuss the potential of working with the District to upgrade the sign outside of Bell Middle School. The town has asked CCSD to consider putting up a sign similar to the one at Greeley which would be jointly used by the Town and CCSD. The Town would contribute to the cost. The next step is to include Bell's administrator in the discussion.

7.

Policy Committee

8.

Financials

Moved by Alyson Gardner, seconded by Jeffrey Mester to accept Items 8.1 Appropriation Status Summary Report - from 7/1/2015 to 10/31/2015, Item 8.2 Revenue Report - as of October 31, 2015, and Item 8.3 Claims Auditor Report - October 2015, as presented, in one omnibus motion. Motion carried 5-0.

9.

Communications

10.

Adjournment

Moved by Alyson Gardner, seconded by Jeffrey Mester to adjourn this meeting at 10:10 p.m. Motion carried 5-0.