Minutes August 9, 2011

Minutes

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Chappaqua, New York

 

Date:

August 9, 2011

 

Time:

8:15 p.m.

 

Place:

Horace Greeley High School Commons

 

Present:

Board of Education
Alyson Kiesel, President
Jeffrey Mester, Vice President
Randall Katchis
Vicky Tipp
Karen Visser

 

Staff Members
Present:

Dr. Lyn McKay, Superintendent

Mr. Eric Byrne, Assistant Superintendent for Curriculum and Instruction

Mr. John Chow, Assistant Superintendent for Business

Theresa Markley, District Clerk / Adm. Asst. to Superintendent

 

Visitors Present:

Representatives of the Chappaqua PTA, school PTAs, building administrators, faculty, and other interested citizens.

 

President Alyson Kiesel convened the public session at 7:00p.m. Jeffrey Mester moved to enter into Executive Session with school attorneys for the purpose of negotiations (employee contracts) personnel, and legal issues. Randall Katchis seconded. The motion passed unanimously. Vicky Tipp moved to appoint Jeffrey Mester, Clerk Pro Tem for the Executive session. Alyson Kiesel seconded. The motion passed unanimously.

At 8:20 p.m. Jeffrey Mester moved to adjourn the Executive Session and reconvene the public session. Karen Visser seconded. The motion passed unanimously.

President Kiesel welcomed the community.

1.

Information Business Affairs

1.1

President's Report

1.1.1

Tax Levy Discussion

John Chow noted that we received the final assessments from the New Castle and Town of Mt. Pleasant assessors offices. He noted assessments have dropped, .78% and 347% respectively. He indicated that the Board may decrease or increase the fund balance before the tax warrant is issued. However, he advised against increasing the fund balance because of the new tax cap. Currently, there is a tax cap on the tax levy which means that next year the basis will be smaller.

1.1.2

APPR evaluation progress

President Kiesel asked Dr. McKay to report on the evaluations process . In addition to looking at the new state requirements for teacher and administrator evaluations, Superintendent McKay reported that Athletic Director Steve Young is also working with coaches to meet the APPR guidelines. She added that we want to make sure the guidelines are applied across staff where practical.

1.2

Superintendent's Report

1.2.1

Opening of School: Dr. McKay reported that we are preparing for opening of school, and even with power outages, teachers and staff have been working over the summer.

  1. Dr. McKay reminded everyone that school opens on September 1 for all staff; and on Tuesday, September 6 for students.
  2. Summer work: Professional Development

Assistant Superintendent Eric Byrne, reported that over 230 teachers at all levels have been working on curriculum development, K-5 math and literacy common core standards.

Curriculum Development has included work on the fifth grade curriculum and mapping. Staff Developer Ginger Hanlon has been working with 8th and 9th grade teachers on performance tasks. Work has been done on an across the buildings cross team collaboration science project. High school and middle school teachers are working on enriched algebra, life school is working on a blended learning approach from Harvard University. Teachers are doing a fine job and some very good work.

1.2.2

Superintendent Work Conference, Teachers College, Columbia University met with superintendents from all over the country and they discussed three main topics: evaluation; budget cuts and creative ways to deal with them; and the importance of ongoing professional development. Dr. McKay appreciated the opportunity to meet with such a varied group and to have such rich discussions.

1.2.3

Transition work

Superintendent McKay reported that she traveled with Seth Corwin of Chappaqua Transportation to learn the location of bus routes, implemented a new safety alert system, and worked on building new communication processes both internally and with the community . Dates are set for a knowledge café and Dr. McKay met with the PTA to develop topics for discussions at coffees.

Question and Comments

2.

Organization

2.1

President Kiesel gave a second reading of the draft Fund Balance Policy brought about by changes in the governmental categories. For our accounting books, they are the same, but GASB has assigned new classifications to maintain consistency.

Jeffrey Mester moved to adopt the policy. Vicky Tipp seconded. The motion passed unanimously.

2.2

President Kiesel gave a second reading of the draft Deferred Payments Policy for employees. Vicky Tipp moved to adopt the policy., Karen Visser seconded. The motion passed unanimously.

3.

Approvals

Jeffrey Mester moved to accept the minutes of June 28 and July 6, 2011, Randy Katchis seconded. The motion passed unanimously.

3.1

Minutes of June 28, 2011

3.2

Minutes of July 6, 2011

4.

Recommended Action: Personnel

Dr. McKay made the following recommendations.

4.1

Instructional

Resolution:

"BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an as needed basis":

Ann Marie Winslow, and

Diane Wendel.

Resolution:

"BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2011/2012 school year, or earlier at the discretion of the Board of Education":

Dr. Jeffrey Gershel and Dr. Steve Levine,

Monique Scollan,

Dr. Jeffrey Yormak,

Westchester Institute for Human Development, and

Erika Schenker.

Request for Discretionary Leave of Absence:

Ms. Heather Butler, Teaching Assistant, Seven Bridges Middle School, effective June 20, 2011 through December 23, 2011.

Request for Parental Leave of Absence:

Ms. Shana Weldon, Teacher of Elementary Education, Seven Bridges Middle School, effective June 20, 2011 through December 23, 2011.

Ms. Lori Abulencia, Teacher of Mathematics, Horace Greeley High School, effective September 1, 2011 through June 30, 2012.

Appointment: Probationary

Ms. Keri Zurlini, Teacher of Elementary Education, Westorchard Elementary School, effective September 1, 2011, Step 3, B(BA+45) with Masters, $75,967.

Appointment: Regular Substitute

Ms. Nancy Ziegelbauer, Regular Substitute Teacher of Mathematics, Horace Greeley High School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 7, C(BA+60) with Masters, $92,497.

Appointment: Part Time

Ms. Beth Aviv, (.5) Teacher of English, Horace Greeley High School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 8, B(BA+45) with Masters, $45,742.

Mr. Charles Sehulster, Athletic Coordinator, District wide, effective August 19, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), $4,169.

Appointment: Coaching

Ms. Teresa McKenna, Varsity Girls' Tennis, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 1, $5,418.

Mr. Robert Clark, Junior Varsity Girls' Tennis, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $5,364.

Ms. Grace McKenna, Junior Varsity Girls' Tennis, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 1, $4,341.

Ms. Erin Tracy, Varsity Girls' Soccer, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $8,713.

Ms. Angela Russo, Varsity Girls' Soccer Assistant, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $6,035.

Ms. Jennifer Chemerov, Junior Varsity Girls' Soccer, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $6,035.

Mr. Edward Bajor, Junior Varsity Girls' Soccer, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 2, $5,427.

Ms. Suzanne Guziec, Varsity Girls' Swimming, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $8,713.

Ms. Ellen Moskowitz, Varsity Girls' Swimming Assistant, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 2, $4,825.

Mr. Mike Darland, Junior Varsity Girls' Swimming, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $5,364.

Mr. Steve Houser, Varsity Boys' Cross Country, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $8,043.

Mr. Steve McKenney, Varsity Girls' Cross Country, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $8,043.

Mr. Robert Herodes, Varsity Boys' Soccer, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $8,713.

Mr. Adam Borman, Varsity Boys' Soccer Assistant, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $6,035.

Mr. Alfredo Possante, Junior Varsity Boys' Soccer, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $6,035.

Ms. Gina Gomes, Varsity Girls' Volleyball, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $8,713.

Ms. Carolyn Elwood, Junior Varsity Girls' Volleyball, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 2, $5,427.

Ms. Elizabeth Lops, 9th Grade Girls' Volleyball, Horace Greeley High School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $4,696.

Mr. David Boniello, Varsity Football Assistant, Horace Greeley High School, effective August 19, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $7,375.

Mr. Tim Sullivan, Varsity Football Assistant, Horace Greeley High School, effective August 19, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 1, $5,961.

Mr. Joe Kearns, Junior Varsity Football, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $7,375.

Mr. Dillon Clark, Junior Varsity Football Assistant, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 2, $5,427.

Mr. William Woolard, 9th Grade Football, Horace Greeley High School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $6,702.

Mr. Dave Fernandes, 9th Grade Football Assistant, Horace Greeley High School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $6,035.

Mr. Sukhwinder Singh, Varsity Field Hockey, Horace Greeley High School, effective August 22, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $8,713.

Mr. William Tribou, Varsity Football, Horace Greeley High School, effective August 19, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $12,740.

Ms. Cara Stirpe, 7-8th Grade Field Hockey, Seven Bridges Middle School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $4,696.

Ms. Colleen Cauley, 7-8th Grade Field Hockey Assistant, Seven Bridges Middle School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $4,020.

Ms. Nancy Soliz, 7-8th Grade Volleyball, Seven Bridges Middle School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $4,696.

Mr. Joe Raccioppo, 7-8th Grade Volleyball Assistant, Seven Bridges Middle School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $4,020.

Mr. Charles McKenna, 7-8th Grade Football, Seven Bridges Middle School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $6,702.

Mr. Seth Upson, 7-8th Grade Football Assistant, Seven Bridges Middle School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 1, $4,877.

Ms. Annamarie Marasco, 7-8th Grade Cross Country, Seven Bridges Middle School, effective September 6, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education), Step 3, $5,364.

Appointment: Volunteer Coaching

Mr. Richard Volpe, Varsity Football Assistant, Horace Greeley High School, effective August 19, 2011 through November 10, 2011 (or earlier at the discretion of the Board of Education).

Jeffrey Mester moved to accept the recommendations. Randy Katchis seconded. The motion passed unanimously.

4.2

Non-Instructional

Dr. McKay made the following recommendations:

Resolution:

BE IT RESOLVED that, the Board of Education hereby amends the appointment of Donna McMahon as Office Assistant at Seven Bridges Middle School from 10-month to 12-month, effective August 10, 2011.

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed below as per diem clerical substitutes to be employed on an "as needed" basis, effective August 10, 2011:

Louise Lubin

Lois Sommer

Resignation:

Rocco Facciolo - Cleaner at Horace Greeley High School, resigned effective July 14, 2011.

Cynthia Palazzo - Database Assistant at Seven Bridges Middle School, resigned effective July 11, 2011.

Resignation for Purpose of Retirement:

Carl Lachman - Auto Mechanic/Bus Driver at the Pole Barn, retired effective August 18, 2011.

Appointment:

Diego Palacios Quebrada - Cleaner at Horace Greeley High School, effective August 15, 2011. His salary will be $39,641.

Jeffrey Mester moved to accept the recommendation. Karen Visser seconded. The motion passed unanimously.

5.

Recommended Action: Other

5.1

Jeffrey Mester moved to approve the CSE summaries reported to the Board on August 5, 2011. Randall Katchis seconded. The motion passed unanimously.

Item 5.2 Resolution to ratify COSA sick bank agreement was tabled.

Randall Katchis moved the approval of Items 5.3 THROUGH 5.11. Vicky Tipp seconded. The motion passed unanimously.

5.3

Approve Irrevocable permit with State University of New York at Purchase College for use of pool facilities from January 1, 2012 - June 30, 2012 fees noted in services listed.

5.4

Approve KG&D proposal for monitoring construction and required stormwater inspections at Seven Bridges effective July 18 - September 2011 in the amount of $11,000.

5.5

Approve 2011-2012 extension of contract for food service management with Aramark Educational Services, Type II meal @ $2.7594 with a CPI-U percentage of increase cost of 2.9% over previous year.

5.6

Approve district's Final 2010-11 Contract of Services with Putnam Northern Westchester BOCES in the amount of $3,296,372.99.

5.7

Approve Summer Transportation Extension of Transportation Contract with Chappaqua Transportation for July 1-August 31, 2011in the amount of $207,869.40.

5.8

Approve new Xerox copier agreement for four replacement copiers for Bell MS effective upon installation, expected late September 2011, term 60 months.

5.9

Approve contract for special education services for one student in the 2011 Ardsley School District Summer School Program at the rate set by NYSED.

5.10

Approve contract for special education placement for one student, SL, in the 2011-12 Briarcliff School District in the amount of $59,928 plus 1:1 Aide.

5.11

Approve amendment, item #2.10, to contract with Cost Management Services (original agreement approved June 7, 2011, effective July 1, 2011)

Addendum: August 9, 2011

Recommended Action: Other

 

5.12

Jeffrey Mester offered the following,

"BE IT RESOLVED, that the Board of Education ratifies the Supplemental Memorandum of Agreement between the Superintendent of Schools and the Chappaqua Congress of Teachers (CCT) regarding the Addendum revising Article 9, covering employees with the title of Teaching Assistant, dated July 5, 2011. The Agreement will be incorporated by reference into the minutes of this meeting."

Vicky Tipp seconded. The motion passed with Kiesel, Katchis, Tipp and Visser voting in favor. Jeffrey Mester opposed.

5.13

Karen Visser offered the following,

"BE IT RESOLVED, that the Board of Education ratifies the Settlement Agreement between the Superintendent of Schools and the Chappaqua Congress of Teachers (CCT) regarding the Addendum covering employees with the title of Teaching Assistant, effective July 5, 2011. The Agreement will be incorporated by reference into the minutes of this meeting."

Randall Katchis seconded. The motion passed with Kiesel, Katchis, Tipp and Visser voting in favor. Jeffrey Mester opposed.

6.

Facilities

6.1

Facilities Committee Report- Jeffrey Mester noted the Amended Memorandum of Understanding (MOU) for fundraising for artificial turf was attached, as adopted July 6, 2011. There were no questions or discussion.

6.2

Jeffrey Mester reported on a number of projects after touring the facilities with John Chow.

Westorchard was without power for a few weeks, but it has been corrected. A spokesperson for Con Edison reassured him that the school would not have been out for two weeks if school had been in session.

Seven Bridges parking lot paving may not be completed by opening day. EPA has a very rigorous sand filtration process being implemented which is time consuming. The district has approval to pave after a long and difficult process which began about three years ago.

Fields are looking great. Joe Gramando, Director of Facilities and his staff have done a tremendous job.

Energy Performance - the district has been working on this for 2-3 years waiting for State Education (SED). It was suggested that it would work better if the district divided the project into two parts, including the library for a $6.3 M total. At the end, it will cost the district zero dollars because it is part of the energy project.

7.

Financials

7.1

Jeffrey Mester offered a Resolution to approve reserve funds,

"Be it resolved, that the Board of Education hereby appropriates the sum of $2,408,470 from the 2010-2011 unappropriated unexpended fund balance and authorizes the transfer of such monies from the General Fund to the Retirement Contributions Reserve Fund."

Randall Katchis seconded. The motion passed unanimously.

7.2

Jeffrey Mester offered a Resolution to authorize a transfer of reserve funds,

"Be it resolved, that the Board of Education authorizes the transfer of the following reserve funds to the General Fund as specified in the approved 2011-2012 budget: Debt Service Fund: $367,400 plus interest; Capital Projects Fund: $13,894; Retirement Contributions Fund: $1,664,526."

Randall Katchis seconded. The motion passed unanimously.

7.3

Randall Katchis offered the following resolution to confirm tax rolls and authorize tax levy. Jeffrey Mester seconded. The motion passed unanimously.

WHEREAS, the Board of Education has been authorized by the voters of the School District at the Annual Meeting to raise for the budget for the 2011-2012 school year a sum not to exceed $111,448,488 for School District purposes a sum not to exceed $2,766,724 for Library purposes;

THEREFORE, BE IT RESOLVED, that the Board hereby fix the equalized tax rates by towns and confirm the extension of the taxes as they appear on the following described tax roll.

School Tax Levy

Name of Town

Total Taxable Assessed Valuation by Towns

Equalized Tax Rate by Towns

Total Tax Levy by Towns

New Castle

$926,712,041

18.47%

$90,876,563

Mount Pleasant

$6,770,746

1.52%

$8,068,019

TOTALS:

$933,482,787

 

$98,944,582

Library Tax Levy

Name of Town

Total Taxable Assessed Valuation by Towns

Equalized Tax Rate by Towns

Total Tax Levy by Towns

New Castle

$926,712,041

18.47%

$2,479,586

Mount Pleasant

$6,770,746

1.52%

$220,138

TOTALS:

$933,482,787

 

$2,699,724

   

     

 

 

AND BE IT FURTHER RESOLVED, that the tax warrant of this Board, duly signed, shall be affixed to the above-described tax rolls authorizing the collection of said taxes to give notice that taxes will be collected in two installments, due on September 30, 2011 and January 31, 2012, and collection will end April 30, 2012, at the expiration of which the tax collector shall make an accounting in writing to the Board;

AND BE IT FURTHER RESOLVED, that delinquent tax penalties shall be fixed as follows:

 

1st half

2nd half

During September

none

none

During October

2%

none

During November

5%

none

During December and January

7%

none

During February and March

10%

10%

During April

12%

12%

Thereafter

add'l. 1% per month on delinquent tax

 

 

Record Date of Adoption: August 9, 2011

Record Hour of Adoption: 9:10 p.m.

7.4

Jeffrey Mester offered the Resolution issuing a tax warrant. Vicky Tipp seconded. The motion passed unanimously.

WHEREAS, Chapter 73 of the Laws of 1977 amended Section 1318, subdivision 1, of the Real Property Tax Law; and

WHEREAS, the unencumbered, unreserved fund balance at the close of the last fiscal year must be applied in determining the amount of the school tax levy, except for an amount not to exceed 4% of the current school year budget; and

WHEREAS, this latter amount may be held as surplus funds during the current school year;

THEREFORE, BE IT RESOLVED, that the Board of Education retain as surplus funds $ 4,446,795 from the fund balance of $ 6,650,975 thereby applying $2,204,180 to the reduction of the tax levy.

BE IT FURTHER RESOLVED, that the Board of Education of the Chappaqua Central School District hereby commands the Tax Collectors for the Towns of New Castle and Mount Pleasant to collect the amounts of the levy apportioned in Appendix "A" to the Tax Warrant, annexed hereto and made a part of this resolution, as follows:

To the Tax Collector(s) of the Chappaqua Central School District, Towns of New Castle and Mount Pleasant, County of Westchester, State of New York;

You are hereby commanded:

  1. To give notice and start collection on September 30, 2011, in accordance with the provisions of Section 1322 of the Real Property Tax Law;
  2. To give notice that taxes will be collected in two installments, due on September 30, 2011 and January 31, 2012, and collection will end on April 30, 2012;
  3. To collect taxes in the total sum of $98,944,582 on behalf of the School District and $ 2,699,724 on behalf of the Chappaqua Library, in the same manner that collectors are authorized to collect town and county taxes in accordance with the provisions of Section 1318 of the Real Property Tax Law;
  4. To make no changes or alterations in the tax warrant or the attached tax rolls but shall return the same to the Board of Education. The Board may recall its warrant and tax roll for correction of errors or omissions in accordance with the provisions of Section 1316 of the Real Property Tax Law;
  5. To receive from each of the taxable corporations and natural persons the sums listed on the attached tax rolls without interest penalties when such sums are paid before the end of the first month of the tax collection period. To add 2% interest penalties to all taxes collected during the second month of the tax collection period; to add 5% interest penalties to all taxes collected during any part of the third month of the tax collection period; to add 7% interest penalties to all taxes collected during any part of the fourth and fifth months of the tax collection period; to add 10% interest penalties to all taxes collected during any part of the sixth and seven months of the tax collection period; and 12% interest penalties to all taxes collected during any part of the fourth and fifth months of the tax collection period; and to account for such sums as income due to the School District;
  6. To issue press-numbered receipts only on forms provided by the School District in acknowledgment of receipt of payments of taxes and to retain, preserve and file exact carbon copies of all such receipts issued as required by Section 987 of the Real Property Tax Law; and
  7. To promptly return the warrant at its expiration and if any taxes on the attached tax rolls shall be unpaid at that time, deliver an accounting thereof on forms showing by town the total assessed valuation, tax rate, the total tax levy, the total amounts remaining uncollected as required by Section 1330 of the Real Property Tax Law.

The warrant is issued pursuant to Sections 910, 912 and 914 of the Real Property Tax Law and is delivered in accordance with Sections 1306 and 1318 of this law. It is effective immediately after it is properly signed by a majority of the Board of Education. The warrant shall expire on the date stated above, unless a renewal or extension has been endorsed on the face of this warrant, in writing, in accordance with Section 1318, subdivision 2 of the Real Property Tax Law. (Document signed by each board member and sealed as required.)

7.5

Vicky Tipp offered a Resolution to rescind Bid #858: Window Replacement for Bell Middle School,

"BE IT RESOLVED that the Board of Education rescinds the award made on May 24, 2011 of Bid #858 to Ross Window Corp. relating to Window Replacement for Bell Middle School, based upon Ross Window Corp.'s correspondence, dated July 27, 2011, advising that they are unable to provide the services required in the bid specifications.

THEREFORE, be it resolved the Board determines that due to inability of Ross Window Corp. to perform the services required of the bid, as well as the expiration of bid pricing documents pertaining to other vendors, therefore the Board directs the Purchasing Agent to rebid the project.

Jeffrey Mester seconded. The motion passed unanimously.

7.6

Jeffrey Mester moved to approve the Internal Auditor Report of Intensive Review of Purchasing & Accounts Payable - July for June 2011and Response to Report as recommended by the Audit Committee. Randall Katchis seconded. The motion passed unanimously.

Jeffrey Mester moved to accept the following financial reports. Randall Katchis seconded. The motion passed unanimously.

7.7

Treasurer's Reports - June and July 2011

7.8

Central Treasurer's Report - Extraclassroom Activity Accounts - June 30, 2011

7.9

Central Treasurer's Report - Team Accounts - June 30, 2011

7.10

Expense Reports - June and July 2011

7.11

Revenue Reports - June and July 2011

7.12

Claim Auditor's Report - June 2011

7.13

Randall Katchis moved to approve the Proposed School Lunch Budget for 2011-12. Vicky Tipp seconded. The motion passed unanimously.

7.14

Randall Katchis offered a Resolution declaring the findings of the District with respect to proposals for tax-exempt lease financing.

The Board hereby Resolves:

       Section 1. The Board of Education of the Chappaqua Central School District (the "District" or "Lessee") received six (6) proposals from various firms to provide financing for the Energy Performance Contract with Johnson Controls, Inc. (the "Agreement").

       Section 2. Following a discussion of the Board of Education, and based upon the written recommendation received from Bernard P. Donegan, Inc., the District's Financial Advisor, it is hereby determined that the proposal of JPMorgan Chase Bank, N.A. (the "Lessor"), which represents the lowest responsible bid received by the District, is hereby accepted.

       Section 3. The President of the Board of Education (the "Authorized Representative"), as chief fiscal officer of the Lessee, acting on behalf of the Lessee, is hereby authorized to negotiate, enter into, execute, and deliver one or more lease purchase agreements (the "Equipment Leases") with the Lessor, such documents to be made available for public inspection at the District Office of the Lessee. The Authorized Representative is hereby authorized to negotiate, enter into, execute, and deliver such other documents relating to the Equipment Leases (including, but not limited to, escrow agreements) as the Authorized Representative deems necessary and appropriate. All other related contracts and agreements necessary and incidental to the Equipment Leases are hereby authorized.

       Section 4. By a written instrument signed by the Authorized Representative, said Authorized Representative may designate specifically identified officers or employees of the Lessee to execute and deliver agreements and documents relating to the Equipment Leases on behalf of the Lessee.

       Section 5. The aggregate original principal amount of the Equipment Leases shall not exceed the $6,037,541 and shall bear interest as set forth in the Equipment Leases and shall contain such options to purchase by the Lessee as set forth therein.

       Section 6. The Lessee's obligations under the Equipment Leases shall be subject to annual appropriation or renewal by the Board of Education as set forth in each Equipment Lease and the Lessee's obligations under the Equipment Leases shall not constitute a general obligation of the Lessee or indebtedness under the Constitution or laws of the State of New York.

       Section 7. The proceeds of any Equipment Leases may be applied to reimburse the Lessee for expenditures made after the effective date of this resolution for the purpose for which said proceeds are authorized, or on or prior to such date if the Board of Education has adopted a prior statement of intent to issue bonds for such purpose. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department.

       Section 8. The Authorized Representative is hereby authorized to take any and all other actions necessary in connection with the Agreement and any financing related thereto.

       Section 9. This resolution shall take effect immediately.

Jeffrey Mester seconded. The motion passed unanimously.

8.

President Kiesel gave Notice of Future Meetings -

Thursday, September 1, 2011 at Horace Greeley High School - 10:30 a.m.

Tuesday, September 20, 2010 at Horace Greeley High School - 8:15 p.m.

Presentation:

School Report Card

9.

Adjournment

At 9:25 p.m. Randall Katchis moved to adjourn to Executive session for the purpose of discussing a legal issue. Vicky Tipp seconded. The motion passed unanimously. At 10:00 p.m. Vicky Tipp moved to adjourn the Executive Session for the purpose of reconvening and adjourning the public session. Randall Katchis seconded. The motion passed unanimously.

Respectfully submitted,

Theresa M. Markley, District Clerk / Admin. Asst. To Superintendent

Alyson Kiesel, Board President

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